Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
Centenary House Building 100 Lysander Road
Yeovil
BA20 2YB
For the attention of
Blunden Rachael
Email(s)
Telephone
+44 3001529799
Country
United Kingdom
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
The Provision of Aircraft Spares for the Merlin Capability
two.1.2) Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code
- UK - United Kingdom
two.1.3) Information on framework agreement
The notice involves the establishment of a framework agreement
two.1.4) Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
£1,500,000
two.1.5) Short description of the contract or purchase(s)
The Merlin Delivery Team requires an enabling contract for the provision of spares and consumables to support the Merlin Helicopter Fleet with the ability to expedite Demand Orders which are High Priority or where Aircraft is on the Ground (AOG).
two.1.6) Common procurement vocabulary (CPV)
- 34731700 - Parts for helicopters
two.1.7) Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
two.1.8) Lots
This contract is divided into lots: No
two.1.9) Information about variants
Variants will be accepted: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
The List of Articles, provided as a supporting document for the DPQQ, identifies the Articles it is expected the chosen supplier will be able to provide. The Statement of Requirement (SOR) document will be formally issued under the Invitation to Tender.
The Contract will be for a three -year period, from the date of contract award.
Prospective contractors are required to hold Quality Management System certification to either:
BS EN 9120: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Distributors,
BS EN 9100: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Organisations, or
BS EN ISO 9001: 2015 Quality Management Systems – Requirements,
with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body. You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to contract award.
The Cyber Risk Profile is assessed as Very Low. Risk Assessment Reference (RAR) is RAR-2BBCADA2. A Cyber Essentials Accreditation or demonstration of a suitable Cyber Implementation Plan (CIP) may be required.
Your response submitted via the DSP should only contain information with the Security Classification Official Sensitive or below. If your response contains information with a Security Classification higher than Official Sensitive, please contact the Authority for appropriate submission instructions.
Please note: The Authority will not accept or respond to any clarification questions on the requirement at this stage.
two.2.2) Information about options
Options: No
two.2.3) Information about renewals
This contract is subject to renewal: No
two.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.1) Deposits and guarantees required
The Authority reserve the right to ask for an indemnity, guarantee or bank bond if the Supplier does not meet the required standard for economic and financial standing.
three.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Payment follows delivery and acceptance of Articles by the Authority
three.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
three.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Each supplier’s financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the supplier in response to the DPQQ will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include turnover, profitability, liquidity & working capital, debt and cash flow. The Authority will also examine the financial health of the immediate and ultimate parent of the supplier where it is part of a group. When assessing the financial health of a supplier, the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using credit agencies such as Company Watch. If examination of the financial information exposes the potential for a supplier to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking which will be awarded using the following criteria:-
Pass – A low or medium financial risk assessment as evaluated by the Authority
Fail – A high unacceptable level of financial risk as evaluated by the Authority
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Prospective contractors are required to hold Quality Management System certification to either:
BS EN 9120: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Distributors,
BS EN 9100: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Organisations, or
BS EN ISO 9001: 2015 Quality Management Systems – Requirements,
with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body.
Minimum level(s) of standards possibly required: You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to contract award.
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 5
Objective criteria for choosing the limited number of candidates: Only those Potential Providers that demonstrate the best level of economic and financial standing and technical or professional ability against the Authority’s pre-qualification criteria will be invited to tender.
The Authority shall pre-qualify a minimum of three and a maximum of five of the highest scoring Potential Providers for the ITT stage.
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.2.2) Information about electronic auction
An electronic auction has been used: yes
Additional information about electronic auction: Whilst the answer to IV.2.2) is 'yes,' the Authority is still currently considering the use of a Reverse Auction for this requirement/Project, and therefore an electronic auction may not be utilised. If the Authority decides to use a Reverse Auction further details will be made available at the Tender stage within the ITT.
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
701025375
four.3.4) Time limit for receipt of tenders or requests to participate
7 June 2021 - 12:00pm
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
six.4) Procedures for appeal
six.4.1) Body responsible for appeal procedures
Merlin DT
Centenary House Building 100 Lysander Road
Yeovil
BA20 2YB
Country
United Kingdom