Scope
Reference
QWL242522
Description
As the independent regulator of qualifications in Wales, we need to be informed and aware of all relevant aspects of public life that are relevant to our work. We are tendering for a contract for a supplier to provide Public affairs services.
The public affairs service will provide current information to help inform us and build on our existing relationships as part of our wider corporate engagement strategy. We would like our Supplier to supply a range of potential services including regular activity as well as occasional optional add-ons on a call-off basis: A weekly brief includes Senedd Cymru activity, Welsh Government activity, Political parties and individual Members of the Senedd, A Monthly report of relevant Senedd / Welsh Government activity with brief analysis of patterns; and headline roundup of relevant Westminster / UK Government activity; An annual perceptions audit of cross party Members of the Senedd.
Full details are available in the Specification.
Total value (estimated)
- £34,000 excluding VAT
- £40,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 26 May 2025 to 25 May 2027
- Possible extension to 25 May 2029
- 4 years
Description of possible extension:
Two options to extend by 12 months
Options
The right to additional purchases while the contract is valid.
Additional services as described in the Specification: • Pre and post Senedd election briefings
• Cross party manifestos
• We may request monitoring of MS social media channels on ad hoc basis after a big announcement that impacts on qualifications and Qualifications Wales.
Main procurement category
Services
CPV classifications
- 79410000 - Business and management consultancy services
Contract locations
- UKL - Wales
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
11 April 2025, 4:00pm
Tender submission deadline
28 April 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type |
|---|---|---|
| Monitoring approach | In your response, please provide a description of the monitoring service offered and explain how this is the most appropriate for our purposes. You should include information regarding the level... |
Quality |
| Audit approach | In your response provide a detailed plan outlining how the perception audit element will be achieved and how a high-quality service will be maintained annually. You should explain the methodology and... |
Quality |
| Relevant experience | In your response provide specific evidence of relevant experience of conducting similar or relevant activities for both the monitoring service and perception audits. Please explain how your experience... |
Quality |
| Price | The overall cost including VAT for providing the service over one year to include the weekly & monthly briefing reports, daily update for one year plus an annual stakeholder perceptions audit and four... |
Price |
Weighting description
Quality is weighted 70% and Price is weighted 30%
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=328904
Invitation to tender, Instructions and Specification
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=328905
Form of Tender
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=328906
Freedom of Information Template
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=328907
Response template
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=328908
Pricing template
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=328909
Terms and Conditions
Contracting authority
Qualifications Wales
- Public Procurement Organisation Number: PXVT-3973-CLLV
Q2 Building, Pencarn Lane
Newport
NP10 8AR
United Kingdom
Contact name: stephanie molina
Telephone: +441633373233
Email: stephanie.molina@qualifications.wales
Website: http://www.qualifications.wales
Region: UKL21 - Monmouthshire and Newport
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales