Section one: Contracting authority
Leigh Trust
Leigh Road, Washwood Heath
Birmingham
B8 2YH
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leigh Trust ~ Soft FM Tender
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide catering services for the Leigh Trust.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,030,000
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
- 77314000 - Grounds maintenance services
- 90922000 - Pest-control services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for the Leigh Trust at the following locations:
•Alston Primary School. Number of Students on roll: 660. Number of Staff: 98 teachers and support staff
•Wyndcliffe Primary School. Number of Students on roll: 659. Number of Staff: 89 teachers and support staff
•Leigh Primary School. Number of Students on roll: 472. Number of Staff: 73 teachers and support staff
•Marlborough Junior and Infants Schools. Number of Students on roll: 641. Number of Staff: 91 teachers and support staff
•Nansen Primary School Number of Students on roll: 779. Number of Staff: 105 teachers and support staff
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning and maintenance services at each of the Academies. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1 January 2022 until 31 December 2024, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
At present, 4 of the 5 schools have maintenance staff and 7 individuals are employed (5 x 36.5 hrs, 1 x 30 hrs and 1 x 24 hrs) year-round for planned preventative and reactive maintenance duties and work between the hours of 8:00am and 6:30pm predominantly Monday to Friday. It is proposed that additional site staff transfer to the successful Supplier and full detail will be made available in the invitation to tender documentation.
Current duties include but are not limited to:
•General plumbing
•General electrics
•External hard surface maintenance
•Painting and decorating
•AHUs / AC units
•Plumbing ~ emergency call outs
•Electrics ~ emergency call outs
•Small building repairs
•Pest control services
•Gate maintenance
•Emergency lighting maintenance and testing
•Alarm maintenance fire and security
•Lift maintenance
•Legionella management ~ hot and cold-water systems planned preventative maintenance.
•Health and safety audits / reports
•Fire safety
•Local asbestos management plan
The Client’s objectives:
•To build upon the standards of cleanliness and maintenance services within the Academies
•To receive a service that complies with the service standards.
•To receive consistently high-quality cleaning and maintenance standards, via a motivated and fully staffed workforce
•To generate an improved learning environment for all students, within the Academies
•To receive proactive management support for the cleaning and maintenance staff
•To hold regular review meetings with the successful Supplier
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the Board of Directors and the Leigh Trust are not obliged to accept the lowest price.
Please see the SQ document for more information.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/698HHY5835
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-015701
Section five. Award of contract
Contract No
015701
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 October 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Accuro FM Ltd
Picard House, Jubilee Terrace, Dorking
Surrey
RH4 1LE
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
National registration number
03070774
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £5,030,000
Total value of the contract/lot: £3,748,100
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683346169
GO Reference: GO-2022412-PRO-19956806
six.4) Procedures for review
six.4.1) Review body
Leigh Trust
Leigh Road, Washwood Heath
Birmingham
B8 2YH
Country
United Kingdom