- Scope of the procurement
- Lot 1. Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by ClwydAlyn Housing Limited
- Lot 2. Insurance and related services for Care Home Buildings, as required by ClwydAlyn Housing Limited
- Lot 3. Insurance and related servicesfor Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)
- Lot 4. Insurance and related services associated with items of Engineering plant and a programme of Engineering inspections
- Lot 5. Insurance and related services associated with Terrorism (Pool Re Basis) Risks for ClwydAlyn Housing Limited
- Lot 6. Insurance and related services associated with Terrorism (Non-Pool Re Basis) Risks for ClwydAlyn Housing Limited
- Lot 7. Insurance and related services associated with Cyber Risks for ClwydAlyn Housing Limited
Section one: Contracting authority
one.1) Name and addresses
ClwydAlyn Housing Limited
72 Ffordd William Morgan, St Asaph Business Park, St Asaph
Denbighshire
LL17 0JD
Contact
Our Consultant for this Project is Gibbs Laidler Consulting LLP
jeremy.flint@gibbslaidler.co.uk
Telephone
+44 1959562242
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Insurance and related services to ClwydAlyn Housing Limited
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by ClwydAlyn Housing Limited
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,710,000
two.2) Description
two.2.1) Title
Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by ClwydAlyn Housing Limited
Lot No
1
two.2.2) Additional CPV code(s)
- 66513100 - Legal expenses insurance services
- 66513200 - Contractor's all-risk insurance services
- 66515000 - Damage or loss insurance services
- 66515100 - Fire insurance services
- 66515200 - Property insurance services
- 66515410 - Financial loss insurance services
- 66515411 - Pecuniary loss insurance services
- 66516000 - Liability insurance services
- 66516400 - General liability insurance services
- 66516500 - Professional liability insurance services
- 66517300 - Risk management insurance services
- 66518000 - Insurance brokerage and agency services
- 66518300 - Insurance claims adjustment services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
A programme of General (non-life) insurance and related services for ClwydAlyn Housing Limited. The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime and employment practices liability. This list is to be decided at the sole discretion of ClwydAlyn Housing Limited. This Lot excludes: Care Home Buildings (See Lot 2), Motor (See Lot 3), Engineering (See Lot 4), Cyber (See Lot 5), Terrorism Pool Re (See Lot 6) and Terrorism Non-Pool Re (See Lot 7)
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
ClwydAlyn Housing Limited have entered into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Insurance and related services for Care Home Buildings, as required by ClwydAlyn Housing Limited
Lot No
2
two.2.2) Additional CPV code(s)
- 66517300 - Risk management insurance services
- 66518000 - Insurance brokerage and agency services
- 66513100 - Legal expenses insurance services
- 66513200 - Contractor's all-risk insurance services
- 66515000 - Damage or loss insurance services
- 66515100 - Fire insurance services
- 66515200 - Property insurance services
- 66515410 - Financial loss insurance services
- 66516000 - Liability insurance services
- 66516400 - General liability insurance services
- 66516500 - Professional liability insurance services
- 66518300 - Insurance claims adjustment services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
A programme of General (non-life) insurance and related services for Care Home Buildings owned and/or managed by ClwydAlyn Housing Limited. The programme will require Insurance and related services for risks that may include but not be limited to: property damage, business interruption and property owners liability. This list is to be decided at the sole discretion of ClwydAlyn Housing Limited. This Lot excludes: General (non-life) insurance and related services for ClwydAlyn Housing Limited (See Lot 1), Motor (See Lot 3), Engineering (See Lot 4), Cyber (See Lot 5), Terrorism Pool Re (See Lot 6) and Terrorism Non-Pool Re (See Lot 7)
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
ClwydAlyn Housing Limited have entered into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Insurance and related servicesfor Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)
Lot No
3
two.2.2) Additional CPV code(s)
- 66517300 - Risk management insurance services
- 66514110 - Motor vehicle insurance services
- 66516100 - Motor vehicle liability insurance services
- 66518000 - Insurance brokerage and agency services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Insurance and related services for motor vehicle risks (possibly including Motor legal expenses and Occasional business use extensions).
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
ClwydAlyn Housing Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Insurance and related services associated with items of Engineering plant and a programme of Engineering inspections
Lot No
4
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
- 66510000 - Insurance services
- 66517300 - Risk management insurance services
- 66518300 - Insurance claims adjustment services
- 66519200 - Engineering insurance services
- 71631000 - Technical inspection services
- 71631100 - Machinery-inspection services
- 71632200 - Non-destructive testing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Engineering Insurance and an associated programme of inspections for statutory and other items of engineering plant and equipment. The Contracting Authority may require that LOLER Certification is planned 5 monthly, which will allow the Association one month to re-book appointments where access has not been gained. In addition, the Contracting Authority requires that the delivery of LOLER visits is done in line with its 'No access process', this includes evidenced appointments and records of any appointment failures.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
ClwydAlyn Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Insurance and related services associated with Terrorism (Pool Re Basis) Risks for ClwydAlyn Housing Limited
Lot No
5
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
- 66517300 - Risk management insurance services
- 66518300 - Insurance claims adjustment services
- 66516000 - Liability insurance services
- 66516500 - Professional liability insurance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Insurance and related services associated with Terrorism (Pool Re Basis) Risks for ClwydAlyn Housing Limited
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Cost criterion - Name: Pricing / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
ClwydAlyn Housing Limited have entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Insurance and related services associated with Terrorism (Non-Pool Re Basis) Risks for ClwydAlyn Housing Limited
Lot No
6
two.2.2) Additional CPV code(s)
- 66517300 - Risk management insurance services
- 66510000 - Insurance services
- 66518000 - Insurance brokerage and agency services
- 66516000 - Liability insurance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Insurance and related services associated with Terrorism (Non Pool Re Basis) Risks for ClwydAlyn Housing Limited
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
ClwydAlyn Housing Limited have entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Insurance and related services associated with Cyber Risks for ClwydAlyn Housing Limited
Lot No
7
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
- 66517300 - Risk management insurance services
- 66000000 - Financial and insurance services
- 66515000 - Damage or loss insurance services
- 66518000 - Insurance brokerage and agency services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Insurance and related services associated with Cyber risks for ClwydAlyn Housing Limited
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
ClwydAlyn Housing Limited have entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
Accelerated procedure
Justification:
the wish to consult with Leaseholders/Shared Owners and to conclude consultation ahead of Renewal date
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-015474
Section five. Award of contract
Contract No
1
Lot No
1
Title
Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by ClwydAlyn Housing Limited
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 October 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Marsh Limited
1 Tower Place West, Tower Place
London
EC3R 5BU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01507274
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,190,100
Lowest offer: £1,845,000 / Highest offer: £2,145,000 taken into consideration
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 90 %
Section five. Award of contract
Contract No
2
Lot No
2
Title
Insurance and related services for Care Home Buildings, as required by ClwydAlyn Housing Limited
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 October 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Marsh Limited
1 Tower Place West, Tower Place
London
EC3R 5BU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01507274
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £218,000
Total value of the contract/lot: £197,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 90 %
Section five. Award of contract
Contract No
3
Lot No
3
Title
Insurance and related servicesfor Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
4
Lot No
4
Title
Insurance and related services associated with items of Engineering plant and a programme of Engineering inspections
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
5
Lot No
5
Title
Insurance and related services associated with Terrorism (Pool Re Basis) Risks for ClwydAlyn Housing Limited
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 October 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Marsh Limited
1 Tower Place West, Tower Place
London
EC3R 5BU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01507274
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £42,000
Total value of the contract/lot: £78,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 90 %
Section five. Award of contract
Contract No
6
Lot No
6
Title
Description of procurement: Insurance and related services associated with Terrorism (Non Pool Re Basis) Risks for ClwydAlyn Housing Limited
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
7
Lot No
7
Title
Insurance and related services associated with Cyber Risks for ClwydAlyn Housing Limited
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 October 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Marsh Limited
1 Tower Place West, Tower Place
London
EC3R 5BU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01507274
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £38,200
Lowest offer: £27,000 / Highest offer: £34,500 taken into consideration
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 90 %
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=851589942" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=851589942
GO Reference: GO-2024325-PRO-25580129
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
London
Telephone
+44 1959562242
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority have entered this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
Telephone
+44 1959562242
Country
United Kingdom