Section one: Contracting authority/entity
one.1) Name and addresses
UK Research & Innovation
British Antarctic Survey, Highcross, Madingley Rd
Cambridge
CB3 0ET
Contact
Laura Ross
Telephone
+44 1223221400
Country
United Kingdom
NUTS code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
https://ukri.delta-esourcing.com/
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UKRI-2107 BAS Ice Core Storage & Transportation
Reference number
UKRI-2107
two.1.2) Main CPV code
- 63120000 - Storage and warehousing services
two.1.3) Type of contract
Services
two.1.4) Short description
Storage of irreplaceable snow and ice samples from polar and alpine glaciers. Samples of high scientific value. Fragile samples, that require extreme care during temperature controlled transportation and long term storage in a temperature controlled, clean environment.
Section seven. Changes
seven.1) Information to be changed or added
seven.1.2) Text to be corrected in the original notice
Section number
II.2.4
Instead of
Text
Storage of irreplaceable snow and ice samples from polar and alpine glaciers. Samples of high scientific value. Fragile
samples, that require extreme care during transport and storage in a temperature controlled, clean environment.
Currently stock level of 151 pallets. Equal to 181.2 m2, and 434.88 m3.
The temperature set point of storage: -25°C. Any new facility that could offer lower temperature
Read
Text
This project could be split into two lots if necessary.
Lot 1. STORAGE:
Maximum 151 Pallets could be split into critical and MAXIUM 151 PALLETS COULD BE SPLIT INTO CRITICAL AND ARCHIVE SAMPLES. CRTITCAL SAMPLES MUST BE ACCESSIBLE AT ALL TIMES, ARCHIVE SAMPLES TO BE ACCESSIBLE UPON REQUEST.
Lot 2. TRANSPORTATION:
TEMPERTAURE CONTROLLED TRANSPORTATION OF SAMPLES TO BAS HQ CAMBRIDGE.
STORAGE
Storage of irreplaceable snow and ice samples from polar and alpine glaciers. Samples of high scientific value. Fragile samples, that require extreme care during transport and storage in a temperature controlled, clean environment.
Currently stock level of 151 pallets. Equal to 181.2 m2, and 434.88 m3.
The Archive could be separated into TWO storage areas,
1.CRITICAL SAMPLES APPROX 50 PALLETS WITH CONSTANT ACESS
2.ARCHIVE SAMPLES 100 PALLETS WITH OCCASIONAL ACCESS.
The temperature set point of storage: -25°C.
Any facility that could offer lower temperature storage may also be beneficial i.e. storage of -40°C for up to 10 pallets would be highly desirable, BUT NOT MANDATORY.
Required; sample boxes to be stored in a clean environment, free of excess dust or potential contaminants; not to be stored with, or immediately adjacent to foodstuffs or other substances that cause cross contamination.
Shared and accessible inventory. We require the new facility to have an inventory management system in place. Regular access to Critical Samples is required, with samples to be placed back in the correct filing place/ pallet.
The filing and organisation of the samples is essential for maintaining a comprehensive and workable sample set for active use by the scientists.
TRANSPORTATION – this could be published as a separate lot.
Transportation from the storage facility to BAS and vice versa in temperature-controlled vehicles with a set point of -20°C and the temperature recorded for our records.
Section number
VI.3
Place of text to be modified
VI.3
Instead of
Text
A Supplier engagement day will take place on the 25th April 2022 at 10.00am. This session will be conducted via Zoom, it will be recorded and sent out to anyone that can not attend on this day.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=677218625
Read
Text
A Supplier engagement day will take place on the 25th April 2022 at 10.00am.
This is an opportunity for you to ask questions about the project and offer solution ideas.
This session will be conducted via Zoom, it will be recorded and sent out to anyone that can not attend on this day.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=677218625
seven.2) Other additional information
A Supplier engagement day will take place on the 25th April 2022 at 10.00am. This session will be conducted via Zoom, it will be recorded and sent out to anyone that can not attend on this day.
Please email BASPROCUREMENT@ukri.org.uk to register your interest, we will be sending out invites closer to the day.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=683264728
GO Reference: GO-2022412-PRO-19956668