Scope
Reference
WS2522426198
Description
On behalf of the Greater London Authority (GLA), Transport for London (TfL) are seeking to procure a Single Supplier Framework for event management of New Year's Eve (NYE) events for 2026-2029. The Framework is expected to be for four years, with optional annual call-offs (i.e., 1+1+1+1).
This Tender Notice is to inform the market of the issuing of the New Year's Eve (NYE) Procurement Specific Questionnaire (PSQ) and the draft Invitation to Tender (ITT) documents. Please note, the ITT documents have been issued at this stage as Information Only, TfL/GLA reserves the right to make non-material adjustments to the documents prior to publishing to shortlisted bidders.
Supplier Registrations
1. TfL SAP Business Network
It is the sole responsibility of suppliers to contact the TfL Supplier Enablement Team, to check that they are registered on the TfL SAP Supplier Business Network e-procurement system. If your organisation is not already registered in SAP Business Network, please ensure that you complete the TFL supplier set up process through the SAP Business Network link provided here: https://tfl.gov.uk/info-for/suppliers-and-contractors/become-a-tfl-supplier?intcmp=3390 If you have any problems or are unsure regarding your TFL Supplier account please arrange a call with the TFL buying support Team; BuyingSupport@tfl.gov.uk
Once you have registered, email ColinSeymour@tfl.gov.uk for access to the tender in the portal. All tender documents have been provided as an attachment to this notice so any system issues should not disadvantage a potential bidder.
2. Find a Tender Service (FTS)/Central Digital Platform (CDP)
Additionally, your organisation must have a Public Procurement Organisation Number (PPON). A PPON is a Unique Identifier (UI) assigned to organisations that participate in public procurement, generated when an organisation registers on the Find a Tender Service (FTS). It is used to manage and publish notices related to public procurement and connects information about the organisation digitally. Your PPON is a combination of 12 letters and numbers, separated by hyphens. For example, EFGH-1234-IJKL.
Find a Tender is now the Central Digital Platform. Registration is mandatory to participate in public sector procurements under the Procurement Act 2023. If your organisation is not already registered in Find a Tender, please ensure that you register as soon as possible and obtain your organisation's Unique Identifier via: https://www.find-tender.service.gov.uk/Search
TfL reserves the right to amend our procurement approach.
Commercial tool
Establishes a framework
Total value (estimated)
- £35,000,000 excluding VAT
- £42,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 May 2026 to 31 March 2030
- 3 years, 10 months, 5 days
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Contract locations
- UKI - London
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Framework is expected to be for four years, with optional annual call-offs (i.e., 1+1+1+1). A detailed pricing schedule will be developed which the supplier will complete to obtain their total price for evaluation purposes.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Legal and financial capacity conditions of participation can be found within the Procurement Specific Questionnaire (PSQ).
Technical ability conditions of participation
Technical ability conditions of participation can be found within the Procurement Specific Questionnaire (PSQ).
Submission
Enquiry deadline
17 February 2026, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
23 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Maximum 5 suppliers
Selection criteria:
As stated in the PSQ.
Award decision date (estimated)
8 May 2026
Recurring procurement
Publication date of next tender notice (estimated): 14 January 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Question: Project Management, Delivery, and stakeholder management. | Technical Question: Project Management, Delivery, and stakeholder management. |
Quality | 25% |
| Technical Question: Production of infrastructure, technical services, and Health & Safety management. | Technical Question: Production of infrastructure, technical services, and Health & Safety management. |
Quality | 15% |
| Price: Project Staffing | Price: Project Staffing |
Price | 15% |
| Technical Question: Creative: Innovative and deliverable show concept, design, and realisation. | Technical Question: Creative: Innovative and deliverable show concept, design, and realisation. |
Quality | 10% |
| Technical Question: Commercial, Hospitality, Activations. | Technical Question: Commercial, Hospitality, Activations. |
Quality | 10% |
| Price: Events Production | Price: Events Production |
Price | 5% |
| Price: Crowd Management | Price: Crowd Management |
Price | 5% |
| Price: Management Fee | Price: Management Fee |
Price | 5% |
| Social Value: Equality Diversity and Inclusion | Social Value: Equality Diversity and Inclusion |
Quality | 4% |
| Social Value: Environment | Social Value: Environment |
Quality | 4% |
| Social Value: Ethical Sourcing and Responsible Procurement | Social Value: Ethical Sourcing and Responsible Procurement |
Quality | 2% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Light touch
Competitive flexible procedure description
Stage 1
Bidders are invited to submit a response to our Procurement Specific Questionnaire (inclusive of Conditions of Participation).
All PSQ received will be evaluated against the published scoring criteria, full details are included in the PSQ Guidance.
Up to five (5) highest ranked bidders will invite to the Invitation to Tender (ITT) stage of this procurement, TfL reserves the right to increase the number of bidders being invited to the ITT stage, this is detailed in the PSQ Guidance.
Stage 2
The DRAFT ITT Evaluation Criteria published at Stage 1, may be refined later at Stage 2. In this event, TfL would publish the refined Evaluation Criteria in the Stage 2 ITT Pack.
Following publication of the ITT shortlisted bidders will have the opportunity to seek clarifications on the tender pack. Any information shared by TfL in relation to a clarification that could benefit all bidders will be recorded and shared as part of the clarification log.
Negotiation/Best and Final Offer (BAFO).
The contract award will be made to the bidder who has submitted the Most Advantageous Tender (MAT) in line with the evaluation criteria.
Documents
Associated tender documents
NYE Events Pack.zip
(1) NYE Events PSQ Guidance - READ THIS FIRST
(2) NYE Events PSQ - (STAGE 1)
(3) NYE Events ITT - (STAGE 2) - FOR INFORMATION ONLY
Contracting authority
Greater London Authority (GLA)
- Public Procurement Organisation Number: PHGV-7784-TDZZ
City Hall, Kamal Chunchie Way
London
E16 1ZE
United Kingdom
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Transport for London
Summary of their role in this procurement: Procurement and Commercial Evaluation
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Region: UKI41 - Hackney and Newham