Section one: Contracting authority
one.1) Name and addresses
Edinburgh Leisure
177 Colinton Road
Edinburgh
EH14 1BZ
Contact
Mark Tunnicliff
marktunnicliff@edinburghleisure.co.uk
Telephone
+44 1314582124
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.edinburghleisure.co.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16125
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR System Requirement
Reference number
EL-21-004-OP
two.1.2) Main CPV code
- 72212214 - Network operating system software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Our current system provides for payroll, HR and employee self-service. We have this system on a server on our network. However, we wish to move to a SaaS solution and include functionality like time and resource management.
two.1.5) Estimated total value
Value excluding VAT: £280,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48214000 - Network operating system software package
- 48620000 - Operating systems
- 48213000 - Operating system enhancement software package
- 72212213 - Operating system enhancement software development services
- 72212214 - Network operating system software development services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
We require a system for payroll, HR and employee self-service. We have a system on a server on our network, and we wish to move to a SaaS solution. We also want increased functionality.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
5 July 2021
End date
5 July 2023
This contract is subject to renewal
Yes
Description of renewals
The Contract shall be eligible for extension by a further two, 12-month periods. This is an expectation as cost of implementation, training and other costs mean these extension options are best value for money.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Should further enhancements be available in the future, we reserve the right to apply these options under this tender process.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 June 2021
Local time
9:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 8 September 2021
four.2.7) Conditions for opening of tenders
Date
8 June 2021
Local time
9:00am
Place
Edinburgh Leisure
Information about authorised persons and opening procedure
Procurement
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: After 4 years, we will review our contract and requirement.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=652877.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:652877)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chamber Street
Edinburgh
EH1 1LB
Country
United Kingdom