Scope
Description
The requirement is for the provision of fixed Electricity (REGO) and Fixed Natural Gas (Bown) in accordance with the specifications set out in the Invitation to Tender (ITT). The contract is due to commence on 1 April 2026 and may include the addition of further sites during the term. The initial contract period is 36 months, with the option to extend, up to a maximum duration of 4 years. The procurement will be conducted in line with the Procurement Act 2023, ensuring a fair, transparent, and competitive process to identify the most advantageous tender for our client.
Total value (estimated)
- £253,000 excluding VAT
- £303,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Following the expiry of the initial fixed term, the Contracting Authority reserves the right, at its absolute discretion, to extend the contract. Any extension shall be subject to the Authority’s requirements at the relevant time and may be structured in a manner deemed appropriate by the Authority. The decision to exercise this option, and the form it may take, rests solely with the Contracting Authority. Under no circumstances shall the total contract duration, including any extensions, exceed four (4) years from the initial commencement date. This extension provision is made in accordance with the principles of the Procurement Act 2023, ensuring transparency, fairness, and value throughout the contract lifecycle.
Options
The right to additional purchases while the contract is valid.
Site additions in line with Procurement act 2023
Main procurement category
Goods
Contract locations
- UK - United Kingdom
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Fixed Electricity (REGO)
Description
The requirement is for the provision of fixed Electricity (REGO) in accordance with the specifications set out in the Invitation to Tender (ITT). The contract is due to commence on 1 April 2025 and may include the addition of further sites during the term. The initial contract period is 36 months, with the option to extend, up to a maximum duration of 4 years. The procurement will be conducted in line with the Procurement Act 2023, ensuring a fair, transparent, and competitive process to identify the most advantageous tender for our client.
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
CPV classifications
- 09300000 - Electricity, heating, solar and nuclear energy
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Fixed Natural Gas (Brown)
Description
The requirement is for the provision of fFixed Natural Gas (Bown) in accordance with the specifications set out in the Invitation to Tender (ITT). The contract is due to commence on 1 April 2026 and may include the addition of further sites during the term. The initial contract period is 36 months, with the option to extend, up to a maximum duration of 4 years. The procurement will be conducted in line with the Procurement Act 2023, ensuring a fair, transparent, and competitive process to identify the most advantageous tender for our client.
Lot value (estimated)
- £53,000 excluding VAT
- £63,600 including VAT
CPV classifications
- 09123000 - Natural gas
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Fixed Electricity (REGO)
The selection criteria are detailed within the procurement documents
Lot 2. Fixed Natural Gas (Brown)
All parties wishing to tender must be registered with Ofgem and hold a valid GB Supply Licence.
The selection criteria are detailed within the procurement documents.
Technical ability conditions of participation
Lot 1. Fixed Electricity (REGO)
The selection criteria are detailed within the procurement documents
Lot 2. Fixed Natural Gas (Brown)
All parties wishing to tender must be registered with Ofgem and hold a valid GB Supply Licence.
The selection criteria are detailed within the procurement documents.
Particular suitability
Lot 1. Fixed Electricity (REGO)
Lot 2. Fixed Natural Gas (Brown)
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
25 February 2026, 4:00pm
Tender submission deadline
2 March 2026, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 31 January 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Pricing | Tenderers must submit a clear and comprehensive pricing proposal based on a fixed price structure, as specified within the Invitation to Tender (ITT). All prices must be fully inclusive of the scope... |
Price | 40.00% |
| Service and Operation | Tenderers must provide a detailed overview of the service and operational arrangements that will support the delivery of the contract. All service and operational commitments must support the delivery... |
Quality | 30.00% |
| Product and Operational Processes | Tenderers are required to provide a clear and comprehensive description of the product and operational processes that will underpin the delivery of the required services. All proposed processes must... |
Quality | 30.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Premarket engagement is a recommended step to ensure informed and effective procurement activity. As an energy consultancy, our role involves continuous and direct engagement with the energy markets. This includes regular interaction with suppliers, monitoring of market trends, participation in industry forums, and ongoing analysis of commercial and regulatory developments. This sustained market presence provides us with up-to-date intelligence and supplier awareness, which informs our requirements and procurement approach. We consider this level of engagement to constitute sufficient and appropriate premarket engagement for the purposes of this tender, ensuring the process is compliant, market-aware, and proportionate.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=630989
The Procurement Specific Questionnaire (PA2023)
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=630993
The Invitation to Tender (ITT)
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=630994
Utility Services Specification Questionnaire
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=630996
Letter Of Authority
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=630998
Elec Form of Tender
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=630999
Gas Form Of Tender
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=631000
Tender Support Information
Technical specifications to be met
https://www.ofgem.gov.uk/data/list-all-electricity-licensees-including-suppliers
All parties wishing to tender must be registered with Ofgem and hold a valid GB Supply Licence.
Contracting authority
The Keys Academy Trust
- Public Procurement Organisation Number: PLMN-9829-JXLV
Earley St Peter's Ce Primary School, Church Road
Reading
RG6 1EY
United Kingdom
Contact name: Alison Lochhead
Email: ALochhead@keysacademytrust.org
Website: https://www.keysacademytrust.org/
Region: UKJ11 - Berkshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Ginger energy
Summary of their role in this procurement: This tender is being managed on behalf of TKAT by Ginger Energy Limited. Ginger Energy Limited (GEL) is a specialist consultancy with extensive expert knowledge in the utility industry. Ginger Energy provides its clients with a wide variety of energy-related services.
- Public Procurement Organisation Number: PJYB-7771-WVXD
4 The Cloisters 12 George Road
Birmingham
B15 1NP
United Kingdom
Contact name: Becky Maipambe
Telephone: +447494251795
Email: becky.maipambe@gingerenergy.co.uk
Website: https://gingerenergy.co.uk/
Region: UKG31 - Birmingham