Section one: Contracting authority/entity
one.1) Name and addresses
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
Palace ofWestminster
LONDON
SW1A0AA
Contact
Mitch Dalgleish
Country
United Kingdom
NUTS code
UKI32 - Westminster
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Sound and Vision Operation and Maintenance services to the Houses of Parliament (GSV1271)
Reference number
GSV1271
two.1.2) Main CPV code
- 92200000 - Radio and television services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
- 64228000 - Television and radio broadcast transmission services
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of Sound and Vision Operation and Maintenance services to the Houses of Parliament (GSV1271).
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
12 April 2022
End date
8 January 2023
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2015/S 129-238104
Section five. Award of contract/concession
Contract No
GSV1271
Title
Provision of Sound and Vision Operation and Maintenance services to the Houses of Parliament
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 September 2015
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Bow Tie Television Limited
London
Country
United Kingdom
NUTS code
- UKI45 - Lambeth
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £5,266,359
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court Justice
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 92200000 - Radio and television services
seven.1.2) Additional CPV code(s)
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
- 64228000 - Television and radio broadcast transmission services
seven.1.3) Place of performance
NUTS code
- UKI32 - Westminster
seven.1.4) Description of the procurement:
Continuation of the service provided by the Contractor: the provision of sound and vision operation and maintenance services to the Houses of Parliament.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
9
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£2,012,850
seven.1.7) Name and address of the contractor/concessionaire
Bow Tie Television Limited
London
Country
United Kingdom
NUTS code
- UKI45 - Lambeth
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The contract is being extended by 9 months. The contract allowed for two years extension from September 2018 to August 2020. It was then extended for a further 12 months due to the coronavirus outbreak. It was then extended for 7 months to allow for the re-procurement to take place.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
: (a) there was not time to conduct another procurement procedure in the time between the abandonment decision and the expiry of the existing contract, (b) delivery of these services is complex requiring specialist staff and experienced management, (c) there is no time to undertake a TUPE process in respect of the staff working for the incumbent, and (d) the critical nature of the services provided under this contract mean that the Authority cannot take the risk of the services not being operational.
A change of contractor would cause significant inconvenience or substantial duplication of costs for the Authority because the only way of doing so in the time available would be via a direct award to another provider. Given the TUPE requirements which apply to incumbent staff, the Authority would still need to extend the incumbent service provider's contract (albeit for a shorter period of time) in order that a transfer of work and staff could be achieved which itself would amount to a duplication of costs.
- Need for modification brought about by circumstances which a diligent contracting authority could not foresee. Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances: The need for this extension is because the award procedure for the re-procurement of this contract was abandoned during the standstill period due to a challenge by the unsuccessful tenderer. The Authority's decision to abandon the procedure was because of the timescales and costs associated with continuing to defend the challenge as well as changes in technology and working practices since the procurement procedure started which led the Broadcasting Unit to reconsider its requirements. Whilst the changes in technology and working practices since the procurement procedure started was the supplementary reason for the abandonment, the Authority could not have foreseen these changes because at the time of starting the re-procurement process, the omicron variant had not been reported in the UK. This led to another period of remote and hybrid working at Parliament, which led to the realisation that Parliament's broadcasting requirements would need to change on a more permanent footing, rather than just in response to a short-term crisis.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £14,205,623
Total contract value after the modifications
Value excluding VAT: £16,218,473