Tender

Managed Service: Environmental Health Support (DRS)

  • Zero Waste Scotland Ltd

F02: Contract notice

Notice identifier: 2022/S 000-009617

Procurement identifier (OCID): ocds-h6vhtk-032c2c

Published 11 April 2022, 2:16pm



Section one: Contracting authority

one.1) Name and addresses

Zero Waste Scotland Ltd

Ground Floor, Moray House, Forthside Way

Stirling

FK8 1QZ

Email

procurement@zerowastescotland.org.uk

Telephone

+44 1786433930

Country

United Kingdom

NUTS code

UKM - Scotland

Internet address(es)

Main address

http://www.zerowastescotland.org.uk/

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA20802

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publiccontractsscotland.gov.uk

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Environment


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Managed Service: Environmental Health Support (DRS)

Reference number

O3T1-P5-21.01

two.1.2) Main CPV code

  • 90713000 - Environmental issues consultancy services

two.1.3) Type of contract

Services

two.1.4) Short description

A Single Stage ("Open") Tender for the provision of a managed service capable of providing technical and specialist environmental support as and when required for the assessment of applications for exemption from elements of the Deposit and Return Scheme for Scotland Regulations 2020 on environmental health grounds.

two.1.5) Estimated total value

Value excluding VAT: £250,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 90700000 - Environmental services
  • 90714400 - Activity specific environmental auditing services
  • 90714000 - Environmental auditing

two.2.3) Place of performance

NUTS codes
  • UKM - Scotland
Main site or place of performance

The managed service and support services may be delivered remotely with any requirement for site visits across Scotland identified by and agreed with the Client in advance.

two.2.4) Description of the procurement

Zero Waste Scotland (the ‘Client’) requires the provision of managed service capable of providing technical and specialist environmental health support for the assessment of applications for exemption from elements of the Deposit and Return Scheme for Scotland Regulations 2020 on environmental health grounds.

The Contractor will be responsible for:

- the appointment and management of suitably skilled and qualified staff to complete the required services

- co-ordinating access to and delivery of such technical and specialist environmental health advice and support that may be required by the Client

- confirming allocation of service delivery to individuals within two (2) business days of receiving a request for support from the Client

- ensuring the quality and accuracy of all outputs and deliverables

- supporting the Client with any requirements for supplementary information or evidence for individual applications

- supporting the Client to prepare any communications that might be required to inform Scottish Ministers of the outcome of an application

- ensuring that appointed staff maintain and keep the required skills and qualifications up to date at no additional cost to the Client

The Client will from time to time provide Work Package Orders containing details of the services required by the Client. These Work Package Orders may be issued for any number of applications and at any time during the term of this agreement, in accordance with Section 4 (Call Off Procedures).

The provision of support services is expected to be a desk-based exercise. Any requirement for site visits to support delivery of the service requirements will be considered in exceptional and special circumstances only, which must be agreed with the Client in advance of any making any arrangements to visit a site.

Further details of the specification of requirements, the award criteria, and the evaluation and award processes are provided in the Additional Documents to this Contract Notice.

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 80

Price - Weighting: 20

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

4 July 2022

End date

29 September 2023

This contract is subject to renewal

Yes

Description of renewals

The Client may choose to extend this Contract for the continued provision of the service requirements. A further two (2) 3-month extension periods will be provided in this Contract for that purpose.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

III.1.1 of the Contract Notice is not applicable to this procurement procedure.

Section A of Part IV of the Single Procurement Document (SPD) (Scotland) is not being used for this contract opportunity.

three.1.2) Economic and financial standing

List and brief description of selection criteria

The relevant selection criteria for Section B of Part IV of the SPD (Scotland) are included in the Invitation to Tender document and the SPD (Scotland) module provided for this procurement procedure.

Minimum level(s) of standards possibly required

It is a requirement of this contract that suppliers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5 000 000.00 GBP

Public Liability Insurance = 5 000 000.00 GBP

Professional Indemnity Insurance = as noted in the procurement documents

http://www.hse.gov.uk/pubns/hse40.pdf

three.1.3) Technical and professional ability

List and brief description of selection criteria

III.1.3 of the Contract Notice is not applicable to this procurement procedure.

Sections C and D of Part IV of the Single Procurement Document (SPD) (Scotland) are not being used for this contract opportunity.

three.2) Conditions related to the contract

three.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

23 May 2022

Local time

10:00am

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

23 May 2022

Local time

10:00am


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

Please read the additional documents provided with this Contract Notice carefully. These include details and information on:

– the background to this procurement,

– the goods and services required,

– requirements and expectations for quality and contract management,

– selection and award criteria (including the relevant evaluation methodologies),

– the Terms and Conditions of the anticipated Contract, and

– how to participate in this procurement procedure

Any questions or clarifications on the content of these additional documents and / or this Contract Notice should be raised using the Ask a Question facility provided with the Contract Notice on the Public Contracts Scotland web portal only and must be received before the stated deadline for questions. This includes any request to modify or vary the terms and conditions of contract.

You should use the templates provided for preparing your technical and commercial responses, for providing information on your business and any commercially confidential elements of your tender submission, and for the relevant declarations.

Zero Waste Scotland is generally unable and unwilling to respond to questions or requests for clarification received by any other means, including after the deadline for clarifications has passed, and will not enter into negotiation on any terms or conditions of contract after that time.

Zero Waste Scotland intends to award a contract as a result of this tendering procedure but is not obliged to accept any tender submission.

An anticipated timetable for this procurement procedure is provided in the Invitation to Tender document.

Zero Waste Scotland will inform all tenderers of decisions or delays at the same time, by email to the nominated contact identified in your tender submission only. Please do not contact Zero Waste Scotland following the deadline for tender submissions to enquire if or when a decision will be made as we are generally unable and unwilling to respond.

Your tender submission may be ruled non-compliant where you fail to follow the instructions and / or use the template documents provided in the procurement documents, unless alternative instructions and / or approaches to preparing a tender response have been agreed and communicated as appropriate through this Contract Notice.

Direct approaches to Zero Waste Scotland or any of its management or staff regarding this procurement procedure may be considered an attempt to influence the outcome of the procurement procedure and may lead to your tender submission being disqualified.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=688543.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:688543)

Download the ESPD document here: [[https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=688543]]

six.4) Procedures for review

six.4.1) Review body

Stirling Sheriff Court and Justice of the Peace Court

Stirling

Country

United Kingdom