Section one: Contracting authority
one.1) Name and addresses
Sheffield City Council
Town Hall, Pinstone Street,
Sheffield
S1 2HH
Contact
Tim Dent
Telephone
+44 01142053646
Country
United Kingdom
Region code
UKE32 - Sheffield
National registration number
(GB) 173 5488 38
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=60405&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=60405&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Debt Recovery Services
two.1.2) Main CPV code
- 75242000 - Public law and order services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council requires a continuation of the services going forward with the proposed new Debt Enforcement Framework covering four lots:
• Lot 1: Debit Collection Agency (DCA)
• Lot 2: Enforcement Agents (EA)
• Lot 3: Tracing and Process Serving
• Lot 4: High Court Enforcement (HCE)
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Debt Recovery Services
Lot No
1
two.2.2) Additional CPV code(s)
- 75230000 - Justice services
- 75231100 - Law-courts-related administrative services
- 79714100 - Tracing system services
- 79714110 - Absconder-tracing services
- 79940000 - Collection agency services
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
two.2.4) Description of the procurement
The Council requires a continuation of the services going forward with the proposed new Debt Enforcement Framework covering four lots:
• Lot 1: Debit Collection Agency (DCA)
• Lot 2: Enforcement Agents (EA)
• Lot 3: Tracing and Process Serving
• Lot 4: High Court Enforcement (HCE)
Lot 1 of the Tender will relate to the utilisation of external Debt Collection Agencies (DCA’s) to work with the Council to collect Sundry Debt Arrears, Housing Benefit overpayments, Former Tenant Rent arrears and Social Care fees.
Lot 2 of the Tender relates to actions taken by Enforcement Agents in relation to Parking Debts, Business Improvement District Debts, Local Taxation Debts and • All other debts and activities where Enforcement Agents can be utilised.
Lot 3 of the Tender relates to a wide range of Tracing activities including but not limited to Tracing Activity to locate/trace debtors and identify their address, providing information to confirm financial circumstances (e.g. employment details, assets, ability to pay etc), Process serving official notices.
Lot 4 of the Tender relates to actions taken by High Court Enforcement Agents in relation to Collection of High Court Enforcement debts, All other debts and activities where High Court Enforcement Action can be utilised will also be covered under this contract (e.g. removals from properties and sites etc).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
9 September 2023
End date
8 September 2025
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
5 May 2023
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
S1 2HH
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
Country
United Kingdom