Section one: Contracting authority/entity
one.1) Name and addresses
Crown Office and Procurator Fiscal Service
25 Chambers Street
Edinburgh
EH1 1LB
Contact
Ruth Wildgoose
procurementreturns@copfs.gov.uk
Telephone
+44 3000203000
Fax
+44 8445614069
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Social protection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Oracle Database Administration Services
Reference number
COPFS-2019-021
two.1.2) Main CPV code
- 72250000 - System and support services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business critical Database Environment to support the COPFS Database Team and lead on migration of the current Database Environment and Infrastructure to a modern, flexible system, capable of supporting COPFS Case Management Systems for the foreseeable future.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £189,750
two.2) Description
two.2.2) Additional CPV code(s)
- 72320000 - Database services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow
two.2.4) Description of the procurement
This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business critical Database Environment to support the COPFS Database Team and lead on migration of the current Database Environment and Infrastructure to a modern, flexible system, capable of supporting COPFS Case Management Systems for the foreseeable future. This requires in-depth knowledge of COPFS current environment and infrastructure as well as extensive experience and up to date qualifications and skills in Oracle DBA to be able to provide knowledge transfer, support the transition of new team members and produce detailed systems documentation for COPFS case management systems, activities requiring bespoke and detailed technical understanding of COPFS FOS, PROMIS and other case management systems This is a business critical service and for technical reasons competition is absent.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons as follows:
COPFS has lost experienced members of its Database Team over recent months and is in the process of recruiting appropriately skilled technical staff. Issues have been encountered in attracting and recruiting experienced replacements. Some replacement staff are expected to be in post over coming months, with further vacant posts being re-advertised and alternative recruitment approaches considered. This has dramatically increased COPFS reliance on 3rd party services during the interim period as new staff members will not have the required knowledge and skills until knowledge transfer and training is completed over the next 12 to 18 months. This is because of an ambitious plan to migrate the current Database Environment and Infrastructure to a modern, flexible system, capable of supporting COPFS Case Management Systems for the foreseeable future. The need for this migration has arisen due to the age of the current infrastructure and the recent software changes by Oracle. The newly formed Database Team will assume responsibility for both the ongoing support of the database environment and will eventually lead on migration projects. However, in the interim period, COPFS require a 3rd party service to be provided. In addition to carrying out complex technical work for key projects and the database migration, the 3rd party will provide knowledge transfer, support the transition of new team members and produce detailed systems documentation for existing case management systems, activities requiring bespoke and detailed technical understanding of COPFS FOS, PROMIS and other case management systems. It is crucial for success and to ensure continuity that the 3rd party service is supplied by an organisation that has the required in-depth knowledge of COPFS environment and infrastructure as well as extensive experience and up to date qualifications and skills in Oracle DBA.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
COPFS-2019-021
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 April 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Applications DBA Ltd
47 St Andrew's Dr
Bearsden
G61 4NW
Telephone
+44 7707998309
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £189,750
Section six. Complementary information
six.3) Additional information
(SC Ref:650853)
six.4) Procedures for review
six.4.1) Review body
Sheriff Clerk's Office
PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom