Section one: Contracting authority
one.1) Name and addresses
University of South Wales
University of South Wales, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
Contact
Catherine Lund
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
one.1) Name and addresses
Royal Welsh College of Music and Drama
Castle Grounds, Cathay's Park
Cardiff
CF10 3ER
Telephone
+44 2920391381
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1108
one.1) Name and addresses
Merthyr Tydfil College
Merthyr Tydfil College, University of Glamorgan, Ynysfach
Merthyr Tydfil
CF48 1AR
Telephone
+44 1685726000
Country
United Kingdom
NUTS code
UKL15 - Central Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1033
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.sell2wales.gov.wales
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
http://www.sell2wales.gov.wales
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the provision of Legal Services
Reference number
1738
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of legal services to the University of South Wales Group, to include:
Commercial Services (including contracts, partnership, collaborations, public procurement, IP & franchise);
Dispute Resolution (including student matters);
Human Resources (including employment law, dispute resolution & tribunals, recruitment, employment procedures);
Property and Estates;
International Law (including immigration);
Governance, compliance and company law;
Grants and Funding;
Competition Law and Subsidy Control;
Loan Agreements;
Charity Law;
Data Protection Law;
Marketing, sponsorship and events management;
Consumer Law, and laws impacting students;
Corporate Law (including advice on and assistance with the structuring of commercial transactions);
Health & safety, and
UK Law – specifically changes in legislation and the resulting changes required in University legal documentation e.g. terms and conditions etc.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79110000 - Legal advisory and representation services
- 79111000 - Legal advisory services
- 79112000 - Legal representation services
- 79130000 - Legal documentation and certification services
- 79140000 - Legal advisory and information services
two.2.3) Place of performance
NUTS codes
- UKL15 - Central Valleys
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
The availability of competent legal advice forms an obvious and key requirement for universities. The very nature of higher education requires the provision of legal advice across a broad spectrum of subjects.
Although this broad spectrum can occasionally mean legal advice being sought from a law firm with specialist subject expertise (that would probably fall outside the scope of this tender), the majority of the legal advice required falls within the following core areas:
-Commercial Services (including contracts, partnership, collaborations, public procurement, IP & franchise)
-Dispute Resolution (including student matters)
-Human Resources (including employment law, dispute resolution & tribunals, recruitment, employment procedures)
-Property and Estates
-International Law (including immigration)
-Governance, compliance and company law
-Grants and Funding
-Competition Law and Subsidy Control
-Loan Agreements
-Charity Law
-Data Protection Law;
-Marketing, sponsorship and events management
-Consumer Law, and laws impacting students;
-Corporate Law (including advice on and assistance with the structuring of commercial transactions)
-Health & safety, and
-UK Law – specifically changes in legislation and the resulting changes required in University legal documentation e.g. terms and conditions etc.
In 2021 the University conducted a strategic review of external legal costs and use of the advice provided. As a result, the University appointed in-house counsel in May 2021 providing advice in some of these core areas, together with a core duty of legal oversight.
For a large higher education institution the volume, scope and complexity of legal advice requirements across these core areas as well as a range of specialists subjects, is regularly beyond the capacity and/or expertise of our in-house services team and forms the basis of this tender. For example, under the direction of the University Legal Services team, key stakeholders including estates and facilities, human resources, procurement and student casework often require external legal advice.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 30
Quality criterion - Name: Relationship Management / Weighting: 20
Quality criterion - Name: Management Information / Weighting: 5
Quality criterion - Name: Additional Services / Weighting: 5
Quality criterion - Name: Community Benefits / Weighting: 5
Price - Weighting: 35
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option for 2 x 12 month renewals, subject to performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All Questions and Answers must be submitted via the Sell2Wales portal.
Requests to attend the Supplier Engagement meeting should be made by emailing procurement@southwales.ac.uk.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Solicitors Regulation Authority of England and Wales to practice law in the jurisdiction of England and Wales.
three.2.2) Contract performance conditions
Please see the ITT for contract related conditions.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 May 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
13 June 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=120299.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please refer to the quality assessment criteria in the ITT document.
(WA Ref:120299)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom