Contract

Basingstoke Primary Schools Cluster ~ Catering Tender

  • Basingstoke Primary Schools Cluster

F03: Contract award notice

Notice identifier: 2024/S 000-009577

Procurement identifier (OCID): ocds-h6vhtk-03e319

Published 25 March 2024, 12:05pm



Section one: Contracting authority

one.1) Name and addresses

Basingstoke Primary Schools Cluster

Binfields Farm Lane, Chineham

Basingstoke

RG24 8AJ

Email

tenders@litmuspartnership.co.uk

Telephone

+44 1276673880

Country

United Kingdom

Region code

UKJ35 - South Hampshire

Internet address(es)

Main address

https://www.greatbinfields.co.uk/

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Basingstoke Primary Schools Cluster ~ Catering Tender

two.1.2) Main CPV code

  • 55524000 - School catering services

two.1.3) Type of contract

Services

two.1.4) Short description

The successful supplier will be responsible for 7 primary schools in the Basingstoke area.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £2,931,105.1

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKJ35 - South Hampshire
Main site or place of performance

South Hampshire

two.2.4) Description of the procurement

Overton CE Primary School caters for children aged four to eleven (Reception to Year 6). It was founded in 1847 as a Church of England Foundation. The current main building was built in 1969 and was designed as a semi-open plan school for 210 children. The school was extended and upgraded in 1998, 2001 and 2012. The school underwent a multi-million-pound refurbishment in 2018 and we now have around 400 children in 14 classes with 2 classes per year group. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 380 children on roll and 45 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of child tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly. The contract being tendered is for three years in duration from 1 January 2024 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Overton CE Primary School for the duration of this contract. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive children for the legal minimum of 190 days. The contract offered covers the scope for the provision of all catering services within the School, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost. Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. The value of the current contract is: - Sept 2022 – 31 May 2023 Cash sales£26,771 Free School Meals £5,814 Hospitality£1,000 Total£33,585 Overton CE Primary School. expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters. The School believes that success should be celebrated and that children should enjoy their time at school; if lessons are stimulating and challenging then children will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all children. As a result, the School are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor. As a school who are continually seeking ways to improve and develop the ethos and environment for children and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor’s tender submission would be welcomed. The School would wish for the Contractor to look at making this investment within the existing dining area with an appreciation this is a multi-purpose space Please be advised that this contract will be let on a 3 + 2 years basis. Winklebury Junior School is in Basingstoke, Hampshire. Please see SQ document for more information.

two.2.5) Award criteria

Price

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

Please note this is a Contract Award Notice. This contract has already been awarded.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-020694


Section five. Award of contract

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

29 November 2023

five.2.2) Information about tenders

Number of tenders received: 4

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Pabulum Ltd

Linea House, Harvest Crescent, Fleet

Hampshire

GU51 2UZ

Country

United Kingdom

NUTS code
  • UKJ3 - Hampshire and Isle of Wight
National registration number

03034174

The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: £2,680,000

Total value of the contract/lot: £2,391,105.1


Section six. Complementary information

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

To view this notice, please click here:

https://litmustms.co.uk/delta/viewNotice.html?noticeId=850855353" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=850855353

GO Reference: GO-2024325-PRO-25579836

six.4) Procedures for review

six.4.1) Review body

Basingstoke Primary Schools Cluster

Binfields Farm Lane, Chineham

Basingstoke

RG24 8AJ

Country

United Kingdom