Section one: Contracting authority
one.1) Name and addresses
UK SHARED BUSINESS SERVICES LIMITED
Polaris House,North Star Avenue
SWINDON
SN21FF
Contact
Nicola Freeman
corporatecommercial@uksbs.co.uk
Telephone
+44 1793867000
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DDaT21174 Services for HR, Accounting, Reporting & Procurement (SHARP)
Reference number
DDaT21174
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
*** THIS IS AN AWARD NOTICE, NOT A CALL FOR COMPETITION***
This procurement is being concluded following a mini competition under the Crown Commercial Services (CCS) RM3821 Data and Application Solutions Lot1A
Contract is awarded with options to extend a further two years (1 year + 1 year). Lowest value given is for initial 5 years. Highest value given is for full 7 years.
UK Shared Business Services is requiring a replacement for the ORACLE based system in order to continue to offer a high-level of service in regards to HR, Accounting, Reporting and Procurement services to our Customers.
The Services for HR, Accounting, Reporting and Procurement (SHARP) programme is born out of a need to replace an Enterprise Resource Planning (ERP) solution where existing licence arrangements expire in December 2023. Existing ERP platforms deliver critical Payroll, HR, Finance and Procurement services, which organisations require in order to function.
The existing on-premise Oracle ERP platform is administered by UK Shared Business Services Ltd (UK SBS), for UK Research and Innovation (UKRI) and for UK SBS itself.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £25,600,000 / Highest offer: £33,500,000 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
*** THIS IS AN AWARD NOTICE, NOT A CALL FOR COMPETITION***
This procurement is being concluded following a mini competition under the Crown Commercial Services (CCS) RM3821 Data and Application Solutions Lot1A
Contract is awarded with options to extend a further two years (1 year + 1 year). Lowest value given is for initial 5 years. Highest value given is for full 7 years.
UK Shared Business Services is requiring a replacement for the ORACLE based system in order to continue to offer a high-level of service in regards to HR, Accounting, Reporting and Procurement services to our Customers.
The Services for HR, Accounting, Reporting and Procurement (SHARP) programme is born out of a need to replace an Enterprise Resource Planning (ERP) solution where existing licence arrangements expire in December 2023. Existing ERP platforms deliver critical Payroll, HR, Finance and Procurement services, which organisations require in order to function.
The existing on-premise Oracle ERP platform is administered by UK Shared Business Services Ltd (UK SBS), for UK Research and Innovation (UKRI) and for UK SBS itself.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
Subject to Financial Approval the Contract has 2 options to extend i.e. 12 months + 12 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Call-off from Crown Commercial Services Framework RM3821 , Lot 1a.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 April 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
IBM UNITED KINGDOM LIMITED
Portsmouth
Country
United Kingdom
NUTS code
- UKJ - South East (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £25,600,000 / Highest offer: £33,500,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 April 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Oracle Corporation UK Ltd
Reading
Country
United Kingdom
NUTS code
- UKJ - South East (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £25,600,000 / Highest offer: £33,500,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
UK Shared Business Services Ltd
Swindon
Country
United Kingdom