Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority
3 Charlemont Place, The Mall
Armagh
BT61 9AX
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
70359, Disposable Catering Products for the Education Authority
two.1.2) Main CPV code
- 39222100 - Disposable catering supplies
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Education Authority invites tenders for the supply and delivery of disposable catering products to individual educational catering establishments throughout Northern Ireland for the period 1.9.2018 to 31.8.2019 (with options to extend for a further period of up to 12 months, followed by an optional extension period of up to 24 months) on a call off as required basis.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 206-469987
Section five. Award of contract/concession
Contract No
1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
12 October 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Henderson Foodservice Ltd
Newtownabbey
dermot.mcpeake@henderson-group.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,225,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Armagh
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39222100 - Disposable catering supplies
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
The Education Authority invites tenders for the supply and delivery of disposable catering products to individual educational catering establishments throughout Northern Ireland for the period 1.9.2018 to 31.8.2019 (with options to extend for a further period of up to 12 months, followed by an optional extension period of up to 24 months) on a call off as required basis.
Due to the exceptional unforeseen circumstances described in this notice, the Education Authority and the named contractor has agreed to modify the maximum value of the framework to £1,837.500. There has been no change to the overall nature of the framework agreement. There has also not been any other change to the terms of the framework agreement (including the prices).
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,837,500
seven.1.7) Name and address of the contractor/concessionaire
Henderson Foodservice Ltd
Newtownabbey
dermot.mcpeake@henderson-group.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The framework has been extensively utilised during the Covid-19 pandemic to enable classroom delivery of meals when access to the dining hall is not available or deemed suitable to enable social distancing between bubbles.
At time of the original tender, the EA could not have reasonably foreseen the increased need for these products. However, due to the exceptional unforeseen circumstances described above, the EA now has a need to modify the value of this framework to allow it to run to the end of the current framework period, until 31 August 2022. There has been no change to the overall nature of the framework agreement. The increased total value after the modifications (as detailed below) is an estimate only as anticipated spend may vary during the term of the extension and is not guaranteed.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The framework has been extensively utilised during the Covid-19 pandemic to enable classroom delivery of meals when access to the dining hall is not available or deemed suitable to enable social distancing between bubbles.
At time of the original tender, the EA could not have reasonably foreseen the increased need for these products.
All of the following conditions of Regulation 72c are fulfilled.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,225,000
Total contract value after the modifications
Value excluding VAT: £1,837,500