Section one: Contracting authority
one.1) Name and addresses
THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED
Durham County Council,C/o Ros Layfield, Legal & Democr
DURHAM
DH15UL
Contact
Sarah Brown
Telephone
+44 1916380040
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEPO214 Grounds Maintenance, Plant and Handheld Equipment
Reference number
NEPO214
two.1.2) Main CPV code
- 43325100 - Grounds-maintenance equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Association of North East Councils Limited trading as the North East Procurement Organisation (NEPO) will are inviting tenders for organisations to participate in a 48 month Agreement for the supply of Grounds Maintenance Equipment, Plant and Handheld Tools on a purchase or hire (with or without operator) basis.
The Agreement will be used by NEPO, and may also be used by all Local Authorities and other contracting authorities located in the United Kingdom.
The Agreement will be available to all current and future members of the Procurement Partnership Limited's (TPPL) buying club. A list of TPPL members can be obtained from http://www.tppl.co.uk/about-us/our-members/
The Agreement will also be available to all members and associate members of the NEPO. A list of members of NEPO is available here https://www.nepo.org/about (https://www.nepo.org/about) and a full list of associate members is available here http://nepo.org/associate-membership/list
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be
considered for this Framework must register their expression of interest and submit a tender
through the NEPO eTender System. If not already registered, candidates should register on
the NEPO eTender system at https://procontract.due-north.com/register.
Tenders must be submitted using the link above. Tenders submitted via post or email
methods will not be accepted. If you require time-critical assistance on submitting your
Tender please contact the System Support Team on 0330 0050352. For non time-critical
issues, such as passwords, general account queries and location of information etc, please
contact Proactis Supplier Support Helpdesk Ticketing System
(http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log
in or submit a ticket to register your issue. Alternatively, you can email
ProContractSuppliers@proactis.com this will automatically log a support ticket on the
Proactis Supplier Support Helpdesk.
two.1.5) Estimated total value
Value excluding VAT: £125,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Grounds Maintenance Equipment
Lot No
1
two.2.2) Additional CPV code(s)
- 16000000 - Agricultural machinery
- 34144000 - Special-purpose motor vehicles
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Purchase of variety of grounds maintenance equipment, including but not limited to walk behind mowers, ride on mowers, walk behind / ride-on rollers, tractor driven mowers, utility vehicles / quad bikes, spreaders/sprayers, compact tractors, trailers, woodchippers/shredders, stump grinders, pressure washing machines (including graffiti removal washers) both towed and vehicle-mounted, golf course maintenance equipment (and golf buggies), and equipment associated with bereavement services. All types of agricultural equipment including, but not limited to, combined harvesters, bailers, agricultural trailers, tractors, implements, and attachments may also be purchased.
Equipment supplied may include alternatively powered options, as well as innovative solutions, including but not limited to, battery/electric powered and remote controlled/robotic/automated versions.
The Lot will also include the options to offer spare parts and maintenance contract services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £60,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Plant Equipment
Lot No
2
two.2.2) Additional CPV code(s)
- 34140000 - Heavy-duty motor vehicles
- 42415100 - Lifting trucks
- 42415110 - Forklift trucks
- 42415200 - Works trucks
- 42415210 - Works trucks fitted with handling equipment
- 42415310 - Free-steered vehicles (FSVS)
- 43200000 - Earthmoving and excavating machinery, and associated parts
- 43300000 - Construction machinery and equipment
- 44211000 - Prefabricated buildings
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Purchase of a variety of plant equipment including, but not limited to dumpers, loaders, rubber ducks, excavators (compact, mini, midi), tracked excavators, backhoe loaders, wheeled loaders, telescopic handlers. All types of industrial and all-terrain fork lifts to include gas, electric and gasoline. Wheeled excavators, skidsteer loaders and all types of static, mobile and vehicle mounted generators. Access platforms wheel, mechanical and vehicle mounted. Site cabins / buildings / toilets, lighting, static and mobile platforms. Air conditioning and heating units static, both mobile and vehicle mounted. Materials handling equipment.
Equipment supplied may include alternative powered options, as well as innovative solutions, including but not limited to, battery/electric powered and remote controlled/robotic/automated versions.
The Lot will also include the options to offer spare parts and maintenance contract services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £30,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Handheld tools and equipment
Lot No
3
two.2.2) Additional CPV code(s)
- 16310000 - Mowers
- 42650000 - Pneumatic or motorised hand tools
- 43830000 - Power tools
- 44511000 - Hand tools
- 44512000 - Miscellaneous hand tools
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Purchase of the full range of handheld tools and accessories (e.g. batteries), including but limited to all electrical and mechanical tools and building or construction tools and equipment (e.g. chainsaws, blowers, strimmers, hedge cutters, rollers, drills, saws, sanders, routers, nail guns etc).
The Lot will also include the options to offer spare parts and maintenance contract services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Hire of equipment with and without operator
Lot No
4
two.2.2) Additional CPV code(s)
- 43830000 - Power tools
- PA01 - Hire
- 44511000 - Hand tools
- PA01 - Hire
- 44512000 - Miscellaneous hand tools
- PA01 - Hire
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 60180000 - Hire of goods-transport vehicles with driver
- 77111000 - Hire of agricultural machinery with operator
- 77112000 - Hire of mowers or agricultural equipment with operator
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Hire of all categories and types of equipment offered under lots 1 to 3, and with additional tools/equipment such as access towers, cement mixers, tile saws, dehumidifiers, heaters, lighting, and other equipment that may be required on hire by members, such as welfare/site cabins, traffic management. Certain Grounds and Plant equipment may be hired on a with or without operator basis. Hire may be on a short or long-term basis.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £25,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 135
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-029341
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 May 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 May 2022
Local time
12:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.
The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
https://gov.wales/address-list-schools
http://apps.education-ni.gov.uk/appinstitutes/default.aspx
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
https://aace.org.uk/uk-ambulance-service/
http://www.scottishambulance.com/TheService/organised.aspx
http://online.hscni.net/hospitals/health-and-social-care-trusts/
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.cosla.gov.uk/councils
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
https://www.police.uk/pu/contact-the-police/
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency
http://www.fireservice.co.uk/information/ukfrs
https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/Documents/Landlord Register.pdf
https://gov.wales/registered-social-landlords
https://www.nidirect.gov.uk/contacts/housing-associations
https://www.gov.uk/government/organisations/national-probation-service/about#divisional-areas
https://communityleisureuk.org/members/
A complete list of permissible users is shown on the NEPO website below:
http://www.nepo.org/associate-membership/permissable-users
six.4) Procedures for review
six.4.1) Review body
NEPO
Northern Design Centre
Gateshead
Country
United Kingdom