Section one: Contracting authority
one.1) Name and addresses
The Scottish Parliament
Holyrood
Edinburgh
EH99 1SP
Contact
ConflictOfInterestDeclaration - Nadia Smith
Telephone
+44 1313486617
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Devolved Parliament
one.5) Main activity
Other activity
Legislative Body
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Exhibition Design, Build, AV and Maintenance Services
Reference number
NIC-G&S-114
two.1.2) Main CPV code
- 79956000 - Fair and exhibition organisation services
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide exhibition maintenance and exhibition design, build, digital development, audio-visual and associated installation / de-rig services.
These services are required to support the SPCB’s public exhibitions, primarily but not exclusively, in the Main Hall of the Scottish Parliament building.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide exhibition maintenance and exhibition design, build, digital development, audio-visual and associated installation / de-rig services.
These services are required to support the SPCB’s public exhibitions, primarily but not exclusively, in the Main Hall of the Scottish Parliament building.
These services include but are not limited to:
The maintenance of and repairs to the SPCB exhibition and other exhibit structures including plinths and bespoke glass cases produced as part of exhibition structures;
Updates and maintenance of the SPCB exhibitions and Travelling the Distance digital exhibits and digital content including in compliance with GDPR regulations;
The development of new SPCB Exhibitions including exhibits about the role, work, architecture, history etc. of the Scottish Parliament, including design, development, digital development and build
Developing exhibitions that are accessible to a wide range of audiences
Graphic design of an information panel for the World Press Photo exhibition, usually hosted annually
Repairs and the replacement of exhibit audio-visual equipment i.e. touchscreens in various sizes, hard drives, audio handsets, hearing loops and associated equipment and cabling if necessary; and
The potential transfer of digital exhibit content from hard drives to online resources.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
6 July 2022
End date
31 August 2025
This contract is subject to renewal
Yes
Description of renewals
Two 12 month optional extensions are available at the discretion of the SPCB.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. Tenderers are encouraged to review their financial performance on Creditsafe and read information about
how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/
If a tenderer does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.
If a tenderer is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.
Tenderers should have a Creditsafe credit rating of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit rating score and has the backing of a parent company with a credit rating of 40 or higher, then the provision of a Parent Company.
Employers’ Liability GBP 5000000.00
Public / Product Liability GBP 5000000.00
three.1.3) Technical and professional ability
List and brief description of selection criteria
In relation to the SPD, Bidders will be required to provide ONE example to demonstrate that they have the relevant experience to deliver the goods and services. The example should be for an exhibition that has been done within the last three years.
bidders should note this question will not be weighted and will be evaluated on a pass/fail basis.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 May 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
11 May 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: August 2027
six.3) Additional information
Please note that there are minimum requirements concerning Cyber Security for this contract to which a pass/fail marking will attach.
Bidders will be required to complete an online Supplier Assurance Questionnaire using the Cyber Security Procurement Support Tool
(CSPST). A link to CSPST can be found here: https://cyberassessment.gov.scot.
The questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the SPCB’s assessment of
cyber risk.
For this contract, minimum requirements also include the holding of Cyber Essentials (or equivalent).
Further details can be found in the Tender Invitation Letter. A contract condition for this procurement requires the bidder to comply with minimum security requirements.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21023.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21023. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:688534)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court House
Sheriff Course House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom