Section one: Contracting authority
one.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
Contact
Ms Anne-Lise Nicol
Telephone
+44 333
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Short Breaks Community Clubs and Activities
Reference number
DN616498
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
Essex County Council is committed to providing high quality services to children and young people with SEND and their families that meet their individual and wider needs.
Short Breaks Community Clubs and Activities (SBCCA) offer parents and carers of children and young people with special educational needs and/or disability (SEND) a break from their additional caring responsibilities, while ensuring children and young people have the opportunities develop, learn, socialise and interact with their peers.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,857,935
two.2) Description
two.2.1) Title
Children with a learning disability and/or autism (under 8 years and 8-15 years)
Lot No
1
two.2.2) Additional CPV code(s)
- 85100000 - Health services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
The Council undertook a single stage open procurement process based on a weighting of 70% quality (of which 10% assessed Social Value, and 20% was based on evaluation by a parent carer panel) and 30% price to procure 12 contracts with 3 Lots commissioned across four Essex Quadrants (North, Mid, South & West). These contracts were for 3 years with an additional 2 year extension.
o Lot One: Children with a learning disability and/or autism (under 8 years and 8-15 years)
o Lot Two: Children with a physical or sensory impairment (under 8 years and 8-15 years)
o Lot Three: An older adolescents’ cohort (15-19 years)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Parent Carer Panel / Weighting: 20
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Children with a physical or sensory impairment (under 8 years and 8-15 years)
Lot No
2
two.2.2) Additional CPV code(s)
- 85100000 - Health services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
As per Lot 1.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Parent Carer Panel / Weighting: 20
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
An older adolescents’ cohort (15-19 years)
Lot No
3
two.2.2) Additional CPV code(s)
- 85100000 - Health services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
As per Lot 1
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Parent Carer Panel / Weighting: 20
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-017462
Section five. Award of contract
Contract No
DN616498
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 January 2023
five.2.2) Information about tenders
Number of tenders received: 14
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
SEND Sensation
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Butterflies Clubs
Hockley
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Epping Forest District Council
Epping
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,850,905
Section five. Award of contract
Contract No
DN616498
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 January 2023
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
SEND Sensation
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Butterflies Clubs
Hockley
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Epping Forest District Council
Epping
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £762,215
Section five. Award of contract
Contract No
DN616498
Lot No
3
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 January 2023
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
SEND Sensation
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Butterflies Clubs
Hockley
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,244,815
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom