Scope
Reference
HTC 2025-002
Description
To carry out a refurbishment of Coppice Close Play Area (Hatfield). Companies are invited to submit proposed designs, a quotation for implementing those designs and confirmation that the entire works can be done by 18th July 2025.
The Council intend to take a two stage approach before awarding the contract.
Stage One: Tenders should be submitted by email by the deadline of 18th July 2025. All tenders will be assed against a set criteria (see documents attached).
Stage two: Up to four companies will be invited to present proposals in person or via zoom. With the winning bid to be confirmed by 25th April 2025.
Site visits are advised and appointments should be arranged with jane.anderson@hatfield-herts.gov.uk
Total value (estimated)
- £65,000 excluding VAT
- £78,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 April 2025 to 18 July 2025
- Possible extension to 31 July 2025
- 3 months, 6 days
Description of possible extension:
Extensions to be agreed by both parties in the event of unforeseen circumstances or adverse weather conditions.
Main procurement category
Works
CPV classifications
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45000000 - Construction work
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKH23 - Hertfordshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 April 2025, 12:00pm
Tender submission deadline
14 April 2025, 12:00pm
Submission address and any special instructions
Submission should be submitted to - Civic@hatfield-herts.gov.uk
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
25 April 2025
Award criteria
| Name | Description | Type | Order of importance |
|---|---|---|---|
| The company demonstrates its solvency and compliance with statutory requirements and industry best practice | The Council will conduct checks to ensure that the company bidding is a legitimate company in the UK which does not pose a financial, legal or reputational risk to Hatfield Town Council should they... |
Quality | 1 |
| The company confirms that all works can be delivered by Friday 18th July 2025. | This is a non-negotiable requirement for all works to be conducted and completed within this window. |
Quality | 2 |
| The proposal is within budget. | The proposal is delivered within the £65,000 set out. |
Price | 3 |
| The proposal offers value for money. | The proposal demonstrates value for money (i.e the benefits realised for the upfront project costs and ongoing maintenance costs, can be considered efficient use of public money). |
Cost | 4 |
| Design (operational practicalities). | The proposed design is practical and meets the needs of users. |
Quality | 5 |
| Design (aesthetics). | The proposed design is appealing and will enhance the experience of users. |
Quality | 6 |
| The company demonstrates professionalism and competency. | The company can provide confidence to the Council that it can deliver a high-quality product within the timescales agreed and the budget agreed. References and case studies would be particularly... |
Quality | 7 |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Hatfield Town Council - Tender Coppice Close 25 - FINAL editd BS.pdf
Tender Document
Stage One Criteria 14.03.2025.pdf
Criteria Document
Contracting authority
Hatfield Town Council
- Public Procurement Organisation Number: PLNQ-6617-VNYL
Birchwood Leisure Centre
Hatfield
AL10 0AN
United Kingdom
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government