Section one: Contracting authority
one.1) Name and addresses
THE UNIVERSITY OF WESTMINSTER
309 Regent Street
LONDON
W1B2HW
Contact
Alison Sylvestre
Telephone
+44 2079115000
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
External Audit Services
Reference number
DN541245
two.1.2) Main CPV code
- 79212000 - Auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
The University is seeking a comprehensive external audit services to be in place from 3rd December 2021.
The successful bidder will be proactive in the relationship, sharing experience, knowledge and ideas so that the audit adds value in addition to meeting statutory requirements.
The services to be provided are included in the Scope & Specification and will include the full statutory service including, but not limited to:
• Pre-year end interim (or systems) audits
• Preparation of the annual year-end Corporation tax computations and the submissions to HMRC for the University and Subsidiary Companies.
• Preparation of Management Letter and/or Audit Summary
• Presentation of Management Letter to one meeting of the Audit Committee (November) and the Court of Governors (December)
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
see procurement document
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 2 years (at 1year increments) taking the contract term to a maximum of 5 years. The Contract is intended to start on 3rd December 2021.
Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension.
For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.
If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. If bidders pass all Selection Criteria their Bid will be fully scored and evaluated.
Bidders must submit their tender via the portal by 9th June 2021
It is suggested that you repeat the instructions for suppliers to explain how they can access either the SQ or ITT documents (depending on the procedure).
The University expressly reserves the rights:
i) Not to award any contract as a result of this procurement process commenced by publication of this notice.
ii) To make whatever changes it may see fit to the content and structure of the tendering competition.
iii) To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
And in no circumstances will the University be liable for any costs incurred by candidates.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See procurement documents'
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 40 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 June 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
University of Westminster
University of Westminster
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly