Section one: Contracting authority/entity
one.1) Name and addresses
SOLIHULL METROPOLITAN BOROUGH COUNCIL
Council House, Manor Square
Solihull
B913QB
Contact
Corporate Procurement Service
Country
United Kingdom
Region code
UKG32 - Solihull
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SOL - Insurance Services Excluding Insurance Broker Services
Reference number
SOL - 7185
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
Insurance services excluding insurance broker services for both Solihull Metropolitan Borough Council and Solihull Community Housing: - lot 1: property combined including property damage, contract works, money, computers, business interruption, all risks and fidelity, - lot 2: commercial and industrial property, - lot 3: group personal accident, business travel and school trips insurance, - lot 4: engineering insurance and inspection.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2023
End date
31 March 2024
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 075-179015
Section five. Award of contract/concession
Contract No
SOL - 7185
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 April 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Risk Management Partners Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
Companies House
National registration number: 2989025
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Royal and Sun Alliance Insurance Group Plc
Birmingham
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
National registration number: 2339826
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Ashdale Engineering UK Ltd
Bristol
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
National registration number: 06013500
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £5,700,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Court
Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 66510000 - Insurance services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
The contract is for the extension of Insurance services excluding insurance broker services for both Solihull Metropolitan Borough Council and Solihull Community Housing and the Urban Growth company. The contract to fulfil the requirement commenced on 1 April 2019. The contract provided for a 4-year term as contained in OJEU Contract Notice 2019/S 015-031394 of 22/01/2019.
This notice confirms that an extension of 12 months until 31 March 2024 has become necessary and our intention to apply Regulation 72 (b) (Modification of contracts during their term) of the Public Contracts Regulations 2015. We can confirm that the specification, pricing and terms and conditions of the original agreement will not materially change.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2023
End date
31 March 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,300,000
seven.1.7) Name and address of the contractor/concessionaire
Risk Management Partners Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
Companies House
National registration number: 2989025
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Royal and Sun Alliance Insurance Group Plc
Birmingham
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
National registration number: 2339826
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Ashdale Engineering UK Ltd
Bristol
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
National registration number: 06013500
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The contract is for the extension of Insurance services excluding insurance broker services for both Solihull Metropolitan Borough Council and Solihull Community Housing and the Urban Growth company. The contract to fulfil the requirement commenced on 1 April 2019. The contract provided for a 4-year term as contained in OJEU Contract Notice 2019/S 015-031394 of 22/01/2019.
This notice confirms that an extension of 12 months until 31 March 2024 has become necessary and our intention to apply Regulation 72 (b) (Modification of contracts during their term) of the Public Contracts Regulations 2015. We can confirm that the specification, pricing and terms and conditions of the original agreement will not materially change.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Solihull Metropolitan Borough Council have recently conducted a further competition under the YPO Insurance Placement Dynamic Purchasing System (DPS) 978. Contract to commence on 1st April 2023 for 3 years with the option to extend further until March 2030.
During the tender evaluation process, the need for further clarifications on the proposed policy covers with the tender participants has been identified. The Council have been unable to meet the required timescales to award the new contract in time before 1st April 2023. In order to ensure transparency and fairness in the contract award and achieve the right procurement outcome, the Authority must defer the current procurement exercise to allow additional time to undertake further reviews and clarifications.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £5,700,000
Total contract value after the modifications
Value excluding VAT: £7,000,000