- Scope of the procurement
- Lot 5. Learners who are vulnerable, both physically and emotionally with a range of significant challenging behaviours
- Lot 1. Compulsory school aged mothers pre and post natal/ short term medical conditions
- Lot 2. Learners with long term medical conditions with ongoing health support:
- Lot 3. Learners with Mental Health Needs which impact on their ability to engage in mainstream education
- Lot 4. Learners who are vulnerable, physically and/or emotionally including a range of behaviours
- Lot 6. Learners with inter relating needs which may result in highly challenging verbal and physically challenging behaviours
- Lot 7. Learners with the most significantly challenging behaviour, both physically and verbally to self and others with inter relating complex needs requiring specialist management.
Section one: Contracting authority
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
Telephone
+44 1443863161
Fax
+44 1443863167
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Educated Other Than At School
Reference number
CCBC/PS1996/20/HS
two.1.2) Main CPV code
- 80200000 - Secondary education services
two.1.3) Type of contract
Services
two.1.4) Short description
Caerphilly CBC has awarded a framework agreement for the provision of Educated Other than At School, under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. This notice is to inform the market that the tender process has now been awarded
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,536,000
two.2) Description
two.2.1) Title
Learners who are vulnerable, both physically and emotionally with a range of significant challenging behaviours
Lot No
5
two.2.2) Additional CPV code(s)
- 80200000 - Secondary education services
- 80310000 - Youth education services
- 80340000 - Special education services
- 80210000 - Technical and vocational secondary education services
- 80212000 - Vocational secondary education services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within the boundaries of Caerphilly CBC
two.2.4) Description of the procurement
This group of vulnerable learners will present with withdrawn or challenging behaviour. There will be identified aspects of self harm and substance misuse. There will be underachievement with significant disengagement from learning. They may have experienced a number of school placements. There will be evidence of periodic difficulty coping from their earliest years in school. They will be known to Social Services as being on the Child Protection Register or as a Child in Need (at some point, maybe historically). They will have been discussed at the inter Agency Forum or the Brighter Futures Panel. Mainstream attendance levels maybe below 40% and they may have a number of days lost to fixed term exclusions. Reintegration to the mainstream setting is less likely but should still be an aspiration for each learner
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
two.2) Description
two.2.1) Title
Compulsory school aged mothers pre and post natal/ short term medical conditions
Lot No
1
two.2.2) Additional CPV code(s)
- 80200000 - Secondary education services
- 80310000 - Youth education services
- 80340000 - Special education services
- 80210000 - Technical and vocational secondary education services
- 80212000 - Vocational secondary education services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within the Boundaries of Caerphilly
two.2.4) Description of the procurement
Compulsory school aged mothers who feel unable to attend their usual mainstream educational setting. Learners with short term medical needs necessitating for example recuperation following an operation or a broken limb. Education within EOTAS provision will be time limited. Reintegration will be managed by the Service Provider for each learner.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
two.2) Description
two.2.1) Title
Learners with long term medical conditions with ongoing health support:
Lot No
2
two.2.2) Additional CPV code(s)
- 80200000 - Secondary education services
- 80310000 - Youth education services
- 80340000 - Special education services
- 80210000 - Technical and vocational secondary education services
- 80212000 - Vocational secondary education services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within the boundaries of Caerphilly
two.2.4) Description of the procurement
Learners where medical advice indicates that alternative provision is required as a medium /long term measure. Medical advice will indicate if the learner can access provision outside of the home environment. Learners may be underachieving but not disengaged from learning generally. Learners within this tier will only remain within EOTAS provision for as long as the medical advice supports the alternative arrangement. For the majority of these learners the EOTAS provision is time limited. Reintegration will be led by the Provider.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
two.2) Description
two.2.1) Title
Learners with Mental Health Needs which impact on their ability to engage in mainstream education
Lot No
3
two.2.2) Additional CPV code(s)
- 80200000 - Secondary education services
- 80310000 - Youth education services
- 80340000 - Special education services
- 80210000 - Technical and vocational secondary education services
- 80212000 - Vocational secondary education services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within the boundaries of Caerphilly CBC
two.2.4) Description of the procurement
Learners with mental health needs involving Children and Mental Health Service (CAMHS) specialist advice indicates that alternative educational placement is required to support the implementation of both a care and educational plan. Medical advice will indicate whether the learner is able to access provision outside of the home environment. These learners will be experiencing emotional/social and /or behavioural needs. It is anticipated for many of the learners in Tier 3 provision they will be able to have access to reintegration to mainstream school. These learners will be underachieving with some disengagement from learning
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
two.2) Description
two.2.1) Title
Learners who are vulnerable, physically and/or emotionally including a range of behaviours
Lot No
4
two.2.2) Additional CPV code(s)
- 80200000 - Secondary education services
- 80310000 - Youth education services
- 80340000 - Special education services
- 80210000 - Technical and vocational secondary education services
- 80212000 - Vocational secondary education services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within the boundaries of Caerphilly CBC
two.2.4) Description of the procurement
This group of vulnerable learners may present with withdrawn or challenging behaviour. Learners will be underachieving with moderate disengagement from learning. They may have experienced a number of changes in school placement. There may be identified aspects of self harm and/or substance misuse. They will be known to Social Services as being on the Child Protection Register or as a Child in Need (at some point, maybe historically). They will have been discussed at the inter Agency Forum or the Brighter Futures Panel. Mainstream attendance levels maybe below 60% and they may have a number of days lost to fixed term exclusions. Reintegration to the mainstream setting is less likely but should still be an aspiration for each learner.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
two.2) Description
two.2.1) Title
Learners with inter relating needs which may result in highly challenging verbal and physically challenging behaviours
Lot No
6
two.2.2) Additional CPV code(s)
- 80200000 - Secondary education services
- 80310000 - Youth education services
- 80340000 - Special education services
- 80210000 - Technical and vocational secondary education services
- 80212000 - Vocational secondary education services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within the boundaries of Caerphilly CBC
two.2.4) Description of the procurement
These learners present with a range of complex inter relating needs such as challenging behaviour, Autistic Spectrum Continuum (ASC) and a wide range of learning difficulties. Many of these learners may have formally attended Specialist Resource Base (SRB) provision within a mainstream setting. Learners will be underachieving and have chronic levels of disengagement from learning. They will have been in a number of school placements. There is likely to be evidence of long term difficulty coping from their earliest years in school. It is unlikely that these learners will successfully reintegrate to a mainstream setting.
These learners will be known to Social Services and will have been discussed at the Inter Agency Forum or the Brighter Futures Panel
These learners will have high levels of exclusions up to 40 days lost and may be at risk of permanent exclusion
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
two.2) Description
two.2.1) Title
Learners with the most significantly challenging behaviour, both physically and verbally to self and others with inter relating complex needs requiring specialist management.
Lot No
7
two.2.2) Additional CPV code(s)
- 80200000 - Secondary education services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within the boundaries of Caerphilly CBC
two.2.4) Description of the procurement
These learner’s needs are significantly more than those learners placed in Tiers 1-6. They will require specialist interventions in order to reengage them with education. Individual packages of support for curriculum, social and health needs will need to be implemented. The provider will need to engage with the families/carers to assist in the implementation of such packages.
These learners are the most vulnerable with the most severely challenging behaviours exhibited. Learners are likely to have attended specialist provisions within the LA and/or may be returning from secure or residential placement. The severity of their needs is such that there has been limited sustained response to interventions, limited ability to operate independently and increased severity in outbursts of challenging physical and verbal behaviours. There may be a history of offending and extreme risk taking behaviours.
Learners will be significantly underachieving with total disengagement from learning. They will have experienced a number of school placements. There will be systemic evidence of their difficulties in coping from their earliest years in school. The likelihood of any reintegration into more formal education is highly unlikely.
These learners will need highly structured settings to address presenting risks with high levels of supervision in place at all times.
The learners are known to Social Services as being Child Protection or Child in Need (currently or historically), Youth Offending Service s, Police and /or CAMHS services.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 225-555083
Section five. Award of contract
Lot No
6
Title
Learners with inter relating needs which may result in highly challenging verbal and physically challenging behaviours
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
five.2.3) Name and address of the contractor
ACT Ltd
Ocean Park House, East Tyndall Street Splott
Cardiff
CF245ET
Telephone
+44 2920464727
Country
United Kingdom
NUTS code
- UKL - Wales
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £378,000
Section five. Award of contract
Lot No
5
Title
Learners who are vulnerable, both physically and emotionally with a range of significant challenging behaviours
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
five.2.3) Name and address of the contractor
ACT Ltd
Ocean Park House, East Tyndall Street Splott
Cardiff
CF245ET
Telephone
+44 2920464727
Country
United Kingdom
NUTS code
- UKL - Wales
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £378,000
Section five. Award of contract
Lot No
4
Title
Learners who are vulnerable, physically and/or emotionally including a range of behaviours
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
five.2.3) Name and address of the contractor
ACT Ltd
Ocean Park House, East Tyndall Street Splott
Cardiff
CF245ET
Telephone
+44 2920464727
Country
United Kingdom
NUTS code
- UKL - Wales
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £378,000
Section five. Award of contract
Lot No
1
Title
Compulsory school aged mothers pre and post natal/ short term medical conditions
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
2
Title
Learners with long term medical conditions with ongoing health support:
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
3
Title
Learners with Mental Health Needs which impact on their ability to engage in mainstream education
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
7
Title
Learners with the most significantly challenging behaviour, both physically and verbally to self and others with inter relating complex needs requiring specialist management.
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.3) Additional information
(WA Ref:110263)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom