Section one: Contracting authority/entity
one.1) Name and addresses
Torbay Council
Town Hall, Castle Circus
Torquay
TQ1 3DR
Contact
Alison Penn
procurement.team@torbay.gov.uk
Telephone
+44 1803208517
Country
United Kingdom
Region code
UKK42 - Torbay
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Station Square Design Consultancy Services
Reference number
DN663636
two.1.2) Main CPV code
- 79415200 - Design consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
VEAT notice to inform the market of Torbay Council's intention to award a further contract for design consultancy services to Ward Williams Associates which in effect increases the value of spend with Ward Williams Associates to a sum above the regulated threshold for services.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £180,000 / Highest offer: £209,182 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK42 - Torbay
two.2.4) Description of the procurement
Torbay Council in accordance with the council contract procedures have undertaken a waiver process to appoint a design team, under Ward Williams Associates as lead consultant, which includes PJA (Highway design) and BD Landscapes (Hard and soft landscape design).
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
On 26 March 2018, Torbay Council entered into a Contract with QSPM Consultants to provide services for developing Stage 3 design for townscape improvements, Station Square (Ref: TTDA318). These services were appointed through the SW Consultants Framework Call off. The key consultants assembled as part of this team included a lead architect, Phil Jones Associates (PJA), BD Landscape (BD) and Gingko. This Contract is now concluded.
On 28 June 2021, a new Contract was awarded to QSPM (and its design team) as an extension of the previous contract (TTDA318) as awarded under the SW Consultants Framework; to re-visit Stage 3 design and progress Stage 4 technical design. The Pricing for this Contract was in line with the Framework pricing agreement.
The Contract Fee for the above work is £117,852.
Under unfortunate and unforeseen circumstances, QSPM terminated the contract due to no longer have the resource or commitment to meet their obligations.
It was in the Council’s interest however to retain the other design consultants given their previous work and detailed knowledge of the scheme.
Torbay Council awarded a contract under a Waiver process to Ward Williams Associates – to retain the sub consultants previously associated with the project.
WWA took over this management role to manage design services from RIBA Stage 4 and included continuation of the existing design team consultants to support on concluding the Stage 4 design primarily so we can reach a design agreement with Network Rail through the BAPA process.
The spend for these ongoing services is £6,330 (plus VAT) with the continued management of consultants (WWA, PJA and BD Landscapes)
Torbay Council intend to increase the value of the Ward Williams appointment, retaining the sub consultants, to take the scheme into RIBA Stage 5 (including provision of a Bill of Quantities) and including necessary design support and associated services during the construction phase – ensuring delivery of this high-quality public realm project. The design team, under WWA as lead consultant, includes PJA (Highway design) and BD Landscapes (Hard and soft landscape design).
The approximate spend for these services is likely to be £85,000 (plus VAT).
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ward Williams Associates
Truro Office, Compass House, Truro Business Park, Threemilestone
Truro
TR4 9LD
Country
United Kingdom
NUTS code
- UKK42 - Torbay
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £180,000 / Highest offer: £209,182 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom