Section one: Contracting authority
one.1) Name and addresses
NY Highways Limited
County Hall, Racecourse Lane
Northallerton
DL7 8AD
Contact
Ms Samantha Browne
NYHighwaysProcurement@northyorks.gov.uk
Country
United Kingdom
NUTS code
UKE22 - North Yorkshire CC
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
City of York Council
West Offices, Station Rise
York
YO1 6GA
Country
United Kingdom
NUTS code
UKE21 - York
Internet address(es)
Main address
one.1) Name and addresses
North Yorkshire County Council
County Hall, Racecourse Lane
Northerallerton
DL7 8AD
Country
United Kingdom
NUTS code
UKE22 - North Yorkshire CC
Internet address(es)
Main address
https://www.northyorks.gov.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=ec193a09-8f97-eb11-810c-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Other type
Wholly owned subsidiary of a Local Authority (North Yorkshire County Council)
one.5) Main activity
Other activity
Highways Maintenance Activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Traffic Management for NY Highways Ltd - North Yorkshire
Reference number
DN536673
two.1.2) Main CPV code
- 34000000 - Transport equipment and auxiliary products to transportation
two.1.3) Type of contract
Supplies
two.1.4) Short description
This Supply of Traffic Management services Contract is a Framework Agreement for the call off of traffic management services by NY Highways Limited, North Yorkshire County Council, City of York Council, and their successors (‘the Company’).
The framework agreement will last for 2 years. There is a potential to extend the framework agreement for a further year and again for one year period. Extensions to the Framework Agreement will be at the discretion of NY Highways.
two.1.5) Estimated total value
Value excluding VAT: £2,240,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Traffic Management Service in the Richmondshire District area
Lot No
1
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
- 63000000 - Supporting and auxiliary transport services; travel agencies services
- 63712700 - Traffic control services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This lot is to provide Traffic Management Services and a potential top-up of Winter Maintenance Service within the Richmondshire District area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
two year initial period, followed by two further 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Management Service in the Hambleton District area
Lot No
2
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
- 63000000 - Supporting and auxiliary transport services; travel agencies services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This lot is to provide Traffic Management Services and a potential top-up of Winter Maintenance Service within the Hambleton District area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
two year initial period, followed by two further 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Management Service in the Scarborough area
Lot No
3
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
- 63000000 - Supporting and auxiliary transport services; travel agencies services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This lot is to provide Traffic Management Services and a potential top-up of Winter Maintenance Service within the Scarborough area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
two year initial period, followed by two further 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Management Service in the Rydale District area
Lot No
4
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
- 63000000 - Supporting and auxiliary transport services; travel agencies services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This lot is to provide Traffic Management Services and a potential top-up of Winter Maintenance Service within the Ryedale area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
two year initial period, followed by two further 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Management Service in the Craven District area
Lot No
5
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
- 63000000 - Supporting and auxiliary transport services; travel agencies services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This lot is to provide Traffic Management Services and a potential top-up of Winter Maintenance Service within the Craven area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
two year initial period, followed by two further 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Management Service in the Harrogate Borough area
Lot No
6
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
- 63000000 - Supporting and auxiliary transport services; travel agencies services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This lot is to provide Traffic Management Services and a potential top-up of Winter Maintenance Service within the Harrogate area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
two year initial period, followed by two further 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Management Service in the Selby and City of York
Lot No
7
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
- 63000000 - Supporting and auxiliary transport services; travel agencies services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This lot is to provide Traffic Management Services and a potential top-up of Winter Maintenance Service within the Selby and City of York area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
two year initial period, followed by two further 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 21
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 June 2021
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 June 2021
Local time
10:00am
Information about authorised persons and opening procedure
An independent member of the Procurement and Contract Management section will verify the tenders through our e-tendering system (YORtender).
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile. To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select North Yorkshire County Council from the Organisations drop down in the filter section and click Update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and change the All Data drop down to Reference Number in the search drop down; enter the contract ID DN513099; click Go, and the details of this contract should be displayed. Once you have selected the Opportunity by clicking on the project title, you will need to express your interest by clicking the Register Interest In This Opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date. If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index Alternatively you can log your call by emailing ProContractSuppliers@proactis.com . For critical and time sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.’ In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement); Regulation 87 (Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as amended). Following any decision to award the contract NY Highways Limited will be providing debriefing information to unsuccessful bidders (in accordance with Regulation 86) and observe a minimum 10 day standstill period (in accordance with Regulation 87) before the contract is entered into. Expressions of interest applications must be by way of completion of the Selection and Award Questionnaire (in accordance with the requirements set out in the Selection and Award Questionnaire by the time limit in section IV.2.2) above). NY Highways reserves the right to vary, amend and update any aspects of the procurement documents. NY Highways reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
Framework Permissible Users:
The following is a list of eligible public sector bodies who can access this framework
arrangement:
North Yorkshire County Council (https://www.northyorks.gov.uk)
City of York Council (www.york.gov.uk),
NY Highway Limited (wholly owned subsidiary of North Yorkshire County Council)
Any other contracting authority created as a wholly owned subsidiary of the above Local Authorities (including of North Yorkshire County Council).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Strand, City of Westminster
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures: ‘In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).’
six.4.4) Service from which information about the review procedure may be obtained
Hign Court of England and Wales
Strand, City of Westminister
London
Country
United Kingdom