Tender

Remarkable Autism Cleaning Tender 2025

Remarkable Autism

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-009438

Procurement identifier (OCID): ocds-h6vhtk-04ed4c

Published 14 March 2025, 1:17pm

Scope

Description

This cleaning tender process is targeted to have a cleaning contract in place to commence on 01/09/25. The process will be through a competitive flexible procedure commencing with a participation stage to create a select bidder list following analysis of a PSQ document (within which the scoring criteria will be included). Following the analysis of PSQ's the selected bidders will be invited to attend a site survey and tender briefing initially planned for late-April 2025. Tender response deadline is planned as late-May 2025, and it is envisaged that interviews will take place in mid-June 2025. This tender process is targeted to have a cleaning contract in place to commence in September 2025 for Wargrave House School, Ascent College, the charity central office and small hub building. Please note that this process covers all cleaning services within The Remarkable Autism Charity Schools, colleges and offices with full tender costings and proposals for the Charity for a contract start in September 2025. These details will be further explained in the Tender documents. The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning and support required by the charity management team. Labour resource and relief cover is very important and will be a key element within the PSQ document.

The provision of the service must demonstrate the best value approach and be flexible in its delivery and operation to ensure that the needs and ethos of the charity are supported.

We have set a minimum Employer's (Compulsory) Liability Insurance of 10 000 000 GBP, a Minimum Public Liability Insurance at 5 000 000 GBP, a minimum Professional Indemnity Insurance of 1,000,000 GBP and a minimum Product Liability Insurance of 5,000,000 GBP. The contract will be for 3 years with the opportunity to extend for further +1+1 periods (5 years in total).

Total value (estimated)

£3,000,000 excluding VAT
£3,600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

1 September 2025 to 31 August 2028
Possible extension to 31 August 2030
5 years

Description of possible extension:

Contract is for a three year period with the option to extend for a further +1 +1 year periods.

Main procurement category

Services

CPV classifications

90919300 - School cleaning services

Contract locations

UKD - North West (England)

Participation

Legal and financial capacity conditions of participation

Selection criteria as stated in the procurement documents

Technical ability conditions of participation

Selection criteria as stated in the procurement documents

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Submission type

Requests to participate

Deadline for requests to participate

8 April 2025, 12:00pm

Submission address and any special instructions

www.mytenders.co.uk via the secure post box

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

5 to 10 suppliers

Selection criteria:

A PSQ document is completed by interested suppliers, this is scored and the highest scoring suppliers will be invited to tender.

Award decision date (estimated)

19 June 2025

Award criteria

This table contains award criteria for this lot
Name	Description	Type	Weighting
Financial Tender Submission	6 financial schedules require completion, providing a fixed price annual cost	Price	55.00%
Qualitative Tender Submission	9 scoring qualitative schedules require responding to	Quality	45.00%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

The competitive flexible procedure will commence with a participation stage whereby a PSQ will be completed by interested suppliers. This will be scored and successful suppliers will be invited to submit a full tender. The tender submissions will be analysed and scored and selected suppliers will be invited to final interview/presentation stage. The contracting Authority will then select the winning supplier and award the contract.

Justification for not publishing a preliminary market engagement notice

Time constraints of the procurement process and to ensure a level playing field so no supplier has an unfair advantage or to distort competition.

Documents

Associated tender documents

https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=592829

PSQ Document for the Remarkable Autism Cleaning Tender 2025

Documents to be provided after the tender notice

Full tender documents will be provided to successful suppliers after the PSQ scoring has been completed.

Contracting authority