Scope
Description
Procurement
The Royal Borough of Greenwich wishes to procure two providers for undertaking the following works to council residential properties on a boroughwide basis. The successful supplier will be required to:
• EICR and Remedial works to communal areas and dwellings
• Electrical Call Out and Repairs Rewires and Sub Main Installations - Urgent and Emergency Works.
• Lightning Protection System testing Maintenance and Repairs
• Solar PV - Servicing, Testing and repairs
• MVHR - Servicing, Testing and repairs
To note that contracts will be issued in geographical based "Lots" to two service providers, but that the Council retains the option to issue works to either provider in either area should the operational need arise. Therefore, RBG will have two successful suppliers.
Please note: Only one lot may be won by a single tenderer. If one tenderer comes first in both, they will only be awarded a single lot.
The process that will be followed is the competitive flexible procedure (2 stage). This will include a Request to Participate stage (Stage 1) where suppliers will be shortlisted from PSQ questions. This will be Pass/fail only. The second stage will be the invitation to submit final tender stage (Stage 2), where the Most Advantageous Tender will be evaluated and awarded for each Lot.
At this stage, the list of requirements above is indicative only and contains the broad categorisation of requirements rather than particulars. Suppliers should assume that the requirements actually required will be broadly within the scope of the requirements listed above but this may also include extensions to related or ancillary services. The actual scope of the requirements may be narrower than that set out above.
Additional Information
The estimated value set out in this notice is an estimate only and is in no way guaranteed or final. For the purposes of this notice, the total contract value is expressed as being inclusive of VAT. The associated tender documents for this opportunity contain more specific information. The dates referred to in this notice are also estimates only.
The Authority has not conducted market engagement for this opportunity; however, RBG will still have regard for Section 12 of the act, Procurement objectives.
The Authority is using the Proactis Rego platform to carry out this procurement. To obtain further information, please record your interest on Proactis Rego at: https://supplierlive.proactisp2p.com/Account/Login.
Total value (estimated)
- £38,500,000 excluding VAT
- £46,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2031
- Possible extension to 31 August 2036
- 10 years
Description of possible extension:
Optional extension of a + 5 Year extension.
Options
The right to additional purchases while the contract is valid.
Rate Card included within pricing documents.
Main procurement category
Works
CPV classifications
- 45310000 - Electrical installation work
- 50711000 - Repair and maintenance services of electrical building installations
Contract locations
- UKI51 - Bexley and Greenwich
Lot constraints
Description of how multiple lots may be awarded:
If a Tenderer applies for both lots 1 and 2 and scores highest for both lots, the tenderer will be awarded Lot 1 only. A supplier cannot win both lots.
Lot 1. Electrical Testing and Associated Works - West Greenwich
Description
Lot 1 :
Lot 1 covers the provision of electrical testing, inspection, maintenance, and remedial works across the West of The Royal Borough of Greenwich. The supplier will be responsible for delivering compliant and timely electrical safety services across a range of residential and communal properties. The scope includes routine Electrical Installation Condition Reports (EICR), follow-on remedial works, MVHR servicing. Lot 1 also includes all urgent and emergency call outs borough wide ( both East and West )The appointed contractor must ensure all works are delivered to relevant regulatory standards, maintain accurate records, provide responsive service delivery, and support the Council in meeting its obligations for tenant safety, asset compliance, and long-term condition management.
Lot value (estimated)
- £19,250,000 excluding VAT
- £23,100,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Electrical Testing and Associated Works - East Greenwich
Description
Lot 2:
Lot 2 covers the provision of electrical testing, inspection, maintenance, and remedial works across the East of The Royal Borough of Greenwich. The supplier will be responsible for delivering compliant and timely electrical safety services across a range of residential and communal properties. The scope includes routine Electrical Installation Condition Reports (EICR), follow-on remedial works, MVHR servicing, Lot 2 also includes the servicing , testing and repairs of both Solar PV and Lightning Protection on a borough wide basis ( both East and West ) The appointed contractor must ensure all works are delivered to relevant regulatory standards, maintain accurate records, provide responsive service delivery, and support the Council in meeting its obligations for tenant safety, asset compliance, and long-term condition management.
Lot value (estimated)
- £19,250,000 excluding VAT
- £23,100,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Electrical Testing and Associated Works - West Greenwich
Lot 2. Electrical Testing and Associated Works - East Greenwich
See Opportunity on Proactis Rego
Technical ability conditions of participation
Lot 1. Electrical Testing and Associated Works - West Greenwich
Lot 2. Electrical Testing and Associated Works - East Greenwich
See Opportunity on Proactis Rego
Submission
Submission type
Requests to participate
Deadline for requests to participate
2 March 2026, 12:00pm
Submission address and any special instructions
https://supplierlive.proactisp2p.com/Account/Login#
System reference to find the project: RBG/P/1000085
You will need to sign up to Proactis Rego in order to access the system.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 July 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Total Cost | Price | 30% |
| Service/Contract Delivery and Mobilisation | Quality | 20% |
| Experience & Capability | Quality | 10% |
| Team Resources | Quality | 10% |
| Project Management | Quality | 10% |
| Communication | Quality | 10% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
CFP Procedure Outline
Stage 1: Request to Participate (PSQ Pass/Fail)
Stage 2: ITSFT (Invitation to Submit Final Tender - ITT Stage)
Contracting authority
Royal Borough of Greenwich
- Public Procurement Organisation Number: PXBB-6689-HZVL
The Woolwich Centre, 35 Wellington Street
London
SE18 6HQ
United Kingdom
Region: UKI51 - Bexley and Greenwich
Organisation type: Public authority - sub-central government