Section one: Contracting authority
one.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE12FS
Contact
Linda Spiby
Telephone
+44 1332640768
Country
United Kingdom
NUTS code
UKF11 - Derby
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD1729 - Leisure Operating Contract
Reference number
TD1729
two.1.2) Main CPV code
- 92610000 - Sports facilities operation services
two.1.3) Type of contract
Services
two.1.4) Short description
Derby City Council wishes to appoint a leisure operator to manage its new Moorways Sports Village to include the Moorways Swimming Pool, Water Park and Moorways Stadium, including the athletics track and sports pitches together with its active communities programme for a period from spring 2022 for 10 years with a potential to extend for up to a further 10 years, consisting of any number of periods, bringing the potential contract period to a maximum of 20 years.
two.1.5) Estimated total value
Value excluding VAT: £80,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92600000 - Sporting services
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
The Contract will be for an initial period of 10 years with options to extend for up to a further 10 years (consisting of any number of periods) bringing the potential contract period to 20 years.
The Contract includes the management and operation of the following:
• The new swimming pool and water park (construction due to be completed in Spring 2022);
• The Moorways Stadium including the athletics track and sports pitches
• Any additional leisure facilities within the contract area as may be introduced during the contract period for instance tennis, 3G pitches and similar improvements to the contract area.
• Any ancillary services such as café, treatment rooms, swim teaching, car park management, grounds maintenance, CCTV and other ancillary services as set out or referred to in the Services Specification.
In addition the contract includes the Authority's active communities programme.
The operator may also undertake improvement works at the facilities to increase opportunities, improve the facilities and or enhance income streams.
Variant options are being sought on different lifecycle responsibilities and utilities risks. Other than the specified variants, variants are not permitted.
The estimated value of the services is £80,000,000 over the maximum 20 year period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £80,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2032
This contract is subject to renewal
Yes
Description of renewals
Extend for up to a further 10 years (consisting of any number of periods)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
As per the procurement documents.
three.2.2) Contract performance conditions
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 May 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under 'live contracts' section, select the relevant contract notice. Select the 'apply online' link in the bottom right hand corner of the contract notice. This will transfer you to the Council's e-tendering system athttps://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation onEastMids Tenders (unless you have done this previously).
Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system.
To register:
On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to 'Register' link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company's' details. Further information can be found in the user guide 'how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.
To search:
On the opportunities portal home page (https://www.eastmidstenders.org), click on 'view opportunities'. On the 'Find Opportunities' page you can narrow your search. The 'Organisation' field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select 'Derby City Council', then click on the 'Update' button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the 'keyword' option. To view the further details of the opportunity, click the corresponding contract title and click on the login and register interest button and login to the East Mids tenders system to start the tender process. The East Mids tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive Pro-contract reference guides which will provide the guidance required by clicking the 'Help' icon that is located on the home page on the top right of the East Mids tenders system.
Once you have registered your interest, the tender information will be moved to, and can be found on, the 'My Opportunities' page on the East Mids tenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.
six.4) Procedures for review
six.4.1) Review body
Derby City Council
Derby
DE1 2FS
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar days standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.