Section one: Contracting authority
one.1) Name and addresses
NHS Lothian
Estates Contracts, The Cottage, Royal Edinburgh Hospital, Morningside
Edinburgh
EH10 5HF
maxwell.muir@nhslothian.scot.nhs.uk
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nhslothian.scot.nhs.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00326
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHS Lothian Total Bed Management 2021
Reference number
NHSLTBM2021
two.1.2) Main CPV code
- 33192100 - Beds for medical use
two.1.3) Type of contract
Supplies
two.1.4) Short description
NHS Lothian has a requirement for a Total Bed Management including lease of Electric Bed Frames (including ITU, Bariatric and Paediatric Care) to cover all inpatient requirements within its Hospitals where an Electrical Profiling bed is required
two.1.5) Estimated total value
Value excluding VAT: £15,960,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 33192100 - Beds for medical use
- 33192120 - Hospital beds
- 39143112 - Mattresses
- 39512300 - Mattress covers
- 39516110 - Cushions
- 39143116 - Cots
- 50000000 - Repair and maintenance services
- 50400000 - Repair and maintenance services of medical and precision equipment
- 50420000 - Repair and maintenance services of medical and surgical equipment
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
- UKM75 - Edinburgh, City of
- UKM78 - West Lothian
two.2.4) Description of the procurement
NHS Lothian has a requirement for a Total Bed Management including lease of Electric Bed Frames (including CCU, Bariatric and Paediatric Care) to cover all inpatient requirements within its Hospitals where an Electrical Profiling bed is required. This contract will include the lease of Therapy Beds and Therapy Mattresses required for patient care. There will be a standard mattress specified which will also be required and priced as part of this Tender. In addition, there will be a requirement for some ad hoc purchases/ rentals, a full list of which is detailed in the TBM Commercial Schedule. This Total Bed Management contract will be awarded to a single supplier to provide and manage these assets and services including maintenance and parts. There will also be a requirement for ad hoc leasing of product i.e. spinal beds
The Total Bed Management contract consists of Products, Support Services, and Servicing and Maintenance. It is expected that the successful bidder must be able to maintain, service and offer the full range of parts and services detailed (with no exceptions) to support all products. The service will be required throughout NHS Lothian sites on a 24 hours a day, 7 days a week, 365 days a year
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
NHSL reserves the right to extend the contract for a further +12 +12 +12 +12 month period up to a maximum of 14 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Tenderers will be required to give details of their "General Yearly Turnover" for the past three years, or if the Tenderer has not been established for the duration specified please give details for the period since Start Up.
Contract value can be no more than 20% of annual turnover,
Insurance shall include as a minimum:
- Product liability Insurance in the sum of not less than the amount of TEN MILLION POUNDS STERLING (10,000,000);
- Employers’ liability insurance in compliance with applicable legislation and in any event not less than the amount of TEN MILLION POUNDS STERLING (10,000,000);
- Public liability insurance in the sum of not less than the amount of TEN MILLION POUNDS STERLING (10,000,000) in respect of any one incident or series of incidents;
- Insurance in the joint names of the Board and the Contractor against damage to the Beds and the Equipment from any normal commercially insured risks.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 June 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 10 - 14 years.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18403. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
N/A
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
N/A
(SC Ref:650346)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street,
Edinburgh
EH1 1LB
Country
United Kingdom