Section one: Contracting authority
one.1) Name and addresses
University of York
Heslington
York
YO10 5DD
Contact
Procurement Office
Telephone
+44 1904328207
Country
United Kingdom
NUTS code
UKE21 - York
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/york/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/york/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/york/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
External Audit Services
Reference number
UY/PROC/905
two.1.2) Main CPV code
- 79212000 - Auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of York is seeking a Service Provider to provide an external audit service. The scope of the service will extend to all of the University’s activities and those of its subsidiary companies / joint ventures. This tender is divided into two lots and bids may be submitted for a single Lot or both Lots dependent upon the Provider’s capability. Lotting as follows: Lot 1 - Audit of the University of York and group consolidation only; Lot 2 - Individual audits of the Subsidiaries/Joint Ventures only. The Contract(s) will be awarded for an initial period of four years, with the option to extend for up to a further three years subject to satisfactory performance.
two.1.5) Estimated total value
Value excluding VAT: £640,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Audit of the University of York and group consolidation only
Lot No
1
two.2.2) Additional CPV code(s)
- 79212000 - Auditing services
two.2.3) Place of performance
NUTS codes
- UKE21 - York
Main site or place of performance
University of York Heslington campus
two.2.4) Description of the procurement
Audit of the University of York and group consolidation only. Please refer to the tender documentation for further information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial period of 4 years with option to extend for a further 3 years subject to performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Individual audits of the Subsidiaries/Joint Ventures only
Lot No
2
two.2.2) Additional CPV code(s)
- 79212000 - Auditing services
two.2.3) Place of performance
NUTS codes
- UKE21 - York
Main site or place of performance
University of York Heslington campus
two.2.4) Description of the procurement
Individual audits of the Subsidiaries/Joint Ventures only - further information available in the tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial contract duration of 4 years with an option to extend for 3 further years subject to performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Potential Providers must be UK-registered auditors, registered with a relevant UK accountancy body.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Potential Providers must be UK-registered auditors, registered with a relevant UK accountancy body
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 May 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 May 2022
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The University will use their eTendering system in this procurement exercise. Prospective suppliers should first register on the In-Tend system at https://in-tendhost.co.uk/york/. Once registered you will then be able to find the tender documentation by logging into the In-Tend portal and clicking on the Current Tenders link. Please note that the estimated value of the procurement is for Lots 1 and 2 for the full initial contract duration of 4 years.
six.4) Procedures for review
six.4.1) Review body
University of York
York
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority in the first instance, before the contract is entered into.