Section one: Contracting authority
one.1) Name and addresses
Aspire Housing
Kingsley, The Brampton
Newcastle Under Lyme
ST5 0QW
Contact
Mr Gary Stephens
Telephone
+44 7484130029
Country
United Kingdom
NUTS code
UKG24 - Staffordshire CC
Internet address(es)
Main address
http://www.aspirehousing.co.uk/
Buyer's address
http://www.aspirehousing.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Surveying Services - ID390
Reference number
DN663164
two.1.2) Main CPV code
- 71251000 - Architectural and building-surveying services
two.1.3) Type of contract
Services
two.1.4) Short description
Aspire Housing (“Aspire”) are inviting bids from organisations who might be able to provide surveying services (Lot 1 - Residential Stock Condition Surveys, Full Stock Condition Surveys, Block Surveys, Lot 2 - Energy Performance Certificates (Residential), Lot 3 - Energy Performance Certificates - (Commercial), Lot 4 - Garage Site Surveys, Car park Surveys, Road Survey, Lot 5 Disrepair Surveys) that meet Aspires current requirement for its housing stock. Aspire wish to appoint surveyors with suitable expertise and experience to undertake a programme of surveys on various property and asset types. Service Providers can bid for all five (5) Lots, one Lot or in any combination. Ideally, Aspire is looking for economies of scale. The requirements are described in Document 2 - Specification.
The process is a restricted process, with a Selection Questionnaire stage being used to select up to 7 suppliers for each Lot who will be invited to submit a full tender.
two.1.5) Estimated total value
Value excluding VAT: £942,975
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Residential Stock Condition Surveys
Lot No
1
two.2.2) Additional CPV code(s)
- 71310000 - Consultative engineering and construction services
- 71315000 - Building services
- 71315300 - Building surveying services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
two.2.4) Description of the procurement
The Stock Condition Surveys are delivered on a 5-year rolling programme to ensure that all data is kept up to date to give a true reflection of the stock. All properties have had a stock condition survey completed and no cloned data exists in the database. Aspire uses the asset management software Orchard Asset (MRI) to complete these surveys. The successful surveyors will be required to provide the collected data within Orchard Asset where applicable.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be renewed at the end of 5 years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made through the Housing Procurement (Proactis) portal. The process we will apply is fully documented within Document 5 - Selection Questionnaire. This provides clarity on Pass/Fail questions and selection questions which will be based on a scoring matrix. Selection Questionnaires will be scored in the following way: 0-Unacceptable, 1- Poor, 2-Acceptable, 3-Good, 4-Excellent. This is all detailed in the supporting information. We will take up to the seven highest bidders through and they will be invited to submit a tender.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Energy Performance Certificates (EPC's) - Residential
Lot No
2
two.2.2) Additional CPV code(s)
- 71314000 - Energy and related services
- 71314200 - Energy-management services
- 71314300 - Energy-efficiency consultancy services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
two.2.4) Description of the procurement
There would be a requirement for EPCs to be completed and lodged to the government portal. Upon completion we would require a xml document for each property which can be imported into our Asset energy database (example Appendix 5).
EPCs would be required prominently on void properties where access arrangements will be provided (Key safe codes). For void properties a new EPC would be commissioned if there is not a valid in date EPC registered. On occasions an EPC may be required for tenanted properties.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be renewed at the end of 5 years.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made through the Housing Procurement (Proactis) portal. The process we will apply is fully documented within Document 5 - Selection Questionnaire. This provides clarity on Pass/Fail questions and selection questions which will be based on a scoring matrix. Selection Questionnaires will be scored in the following way: 0-Unacceptable, 1- Poor, 2-Acceptable, 3-Good, 4-Excellent. This is all detailed in the supporting information. We will take up to the seven highest bidders through and they will be invited to submit a tender.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Energy Performance Certificates (EPC's) - Commercial
Lot No
3
two.2.2) Additional CPV code(s)
- 71314000 - Energy and related services
- 71314200 - Energy-management services
- 71314300 - Energy-efficiency consultancy services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
two.2.4) Description of the procurement
Aspire have approx. 100 small retail units let on short term leases. There would be a requirement for EPCs to be completed and lodged to the government portal as they expire/trigger point reached. Upon completion we would require a xml document for each property which can be imported into our Asset energy database
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be renewed in 5 years.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made through the Housing Procurement (Proactis) portal. The process we will apply is fully documented within Document 5 - Selection Questionnaire. This provides clarity on Pass/Fail questions and selection questions which will be based on a scoring matrix. Selection Questionnaires will be scored in the following way: 0-Unacceptable, 1- Poor, 2-Acceptable, 3-Good, 4-Excellent. This is all detailed in the supporting information. We will take up to the seven highest bidders through and they will be invited to submit a tender.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Miscellaneous Assets
Lot No
4
two.2.2) Additional CPV code(s)
- 71200000 - Architectural and related services
- 71250000 - Architectural, engineering and surveying services
- 71251000 - Architectural and building-surveying services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
two.2.4) Description of the procurement
Aspire commits to an annual survey of all miscellaneous assets which includes garage sites, carparks and un-adopted roads. The purpose of this survey is to collect and validate condition data for key components and features and to also check for any risks and issues. The visit ensures we meet our insurance obligations. In general, these surveys will all have data held against them apart from where new assets come over as part of a development programme.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be renewed every 5 years
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made through the Housing Procurement (Proactis) portal. The process we will apply is fully documented within Document 5 - Selection Questionnaire. This provides clarity on Pass/Fail questions and selection questions which will be based on a scoring matrix. Selection Questionnaires will be scored in the following way: 0-Unacceptable, 1- Poor, 2-Acceptable, 3-Good, 4-Excellent. This is all detailed in the supporting information. We will take up to the seven highest bidders through and they will be invited to submit a tender.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Disrepair Surveys
Lot No
5
two.2.2) Additional CPV code(s)
- 71200000 - Architectural and related services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
two.2.4) Description of the procurement
Aspire receives disrepair claims under the Pre Action Housing Disrepair Protocol. Once in receipt legal representative is instructed and a survey inspection is required as soon as possible to assess disrepair in the property. A survey report is required setting out any items of repairs within the property and an associated schedule of repairs with costs. (example Appendix 7). This is an initial survey identifying any disrepair issues and not a formal Expert Witness report. Within this report it will respond to allegations of disrepair and also detail other items of repair which need addressing with a recommended schedule of repair.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be renewed after 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
We will be seeking surveyors who are members of RICS, and Energy Assessors who is a current member of an accreditation scheme.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
WC2AA 2LL
Country
United Kingdom