- Scope of the procurement
- Lot 1 - North Highland & Western Isles
- Lot 2 - Aberdeen & Grampians
- Lot 3 - Perth, Angus, Dundee & Fife
- Lot 4 - South East of Scotland (Stirling, Edinburgh, Lothian & Borders)
- Lot 5 - South West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire)
- Lot 6 - Glasgow City Council
Section one: Contracting authority
one.1) Name and addresses
APUC LIMITED
Unit 27,Stirling Business Centre, Wellgreen
STIRLING
FK82DZ
Contact
Louise Levens
Telephone
+44 1314428940
Country
United Kingdom
Region code
UKM - Scotland
Companies House
SC314764
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Education
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fresh Fruit & Vegetables
Reference number
CAT1068 AP
two.1.2) Main CPV code
- 03221200 - Fruit vegetables
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority are seeking Contractor(s) for the provision of Fresh Fruit and Vegetables products to the Institutions and APUC Associate members located throughout Scotland. Glasgow City Council have also agreed to participate in this Framework Agreement.
The Authority are seeking to obtain, through this tendering process, price normalisation for all Institutions within a Lot - regardless of size and demand and across the Lots where no Lot is subsidised by a smaller or more geographically disperse Lot.
A maximum of 3 Contractors will be appointed per lot.
two.1.5) Estimated total value
Value excluding VAT: £11,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - North Highland & Western Isles
Lot No
1
two.2.2) Additional CPV code(s)
- 03221000 - Vegetables
- 03222000 - Fruit and nuts
- 15872000 - Herbs and spices
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Fruit and Vegetable Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Scotland as detailed in Appendix E - List of Institutions.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Lot 2 - Aberdeen & Grampians
Lot No
2
two.2.2) Additional CPV code(s)
- 03221000 - Vegetables
- 03222000 - Fruit and nuts
- 15872000 - Herbs and spices
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
two.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Fruit and Vegetable Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Scotland as detailed in Appendix E - List of Institutions.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Lot 3 - Perth, Angus, Dundee & Fife
Lot No
3
two.2.2) Additional CPV code(s)
- 03221000 - Vegetables
- 03222000 - Fruit and nuts
- 15872000 - Herbs and spices
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM72 - Clackmannanshire and Fife
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Fruit and Vegetable Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Scotland as detailed in Appendix E - List of Institutions.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Lot 4 - South East of Scotland (Stirling, Edinburgh, Lothian & Borders)
Lot No
4
two.2.2) Additional CPV code(s)
- 03221000 - Vegetables
- 03222000 - Fruit and nuts
- 15872000 - Herbs and spices
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
- UKM75 - Edinburgh, City of
- UKM76 - Falkirk
- UKM77 - Perth & Kinross and Stirling
- UKM78 - West Lothian
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Fruit and Vegetable Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Scotland as detailed in Appendix E - List of Institutions.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Lot 5 - South West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire)
Lot No
5
two.2.2) Additional CPV code(s)
- 03221000 - Vegetables
- 03222000 - Fruit and nuts
- 15872000 - Herbs and spices
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM94 - South Ayrshire
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Fruit and Vegetable Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Scotland as detailed in Appendix E - List of Institutions.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Lot 6 - Glasgow City Council
Lot No
6
two.2.2) Additional CPV code(s)
- 03221000 - Vegetables
- 03222000 - Fruit and nuts
- 15872000 - Herbs and spices
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Fruit and Vegetable Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Scotland as detailed in Appendix E - List of Institutions.
two.2.5) Award criteria
Quality criterion - Name: Techncial / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Not Applicable
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
Please refer to question 4B.5 of the SPD and Economic and Financial standing section of the Contract Notice. Tenderers must confirm they can provide the following supporting evidence prior to award:
Lot(s) 1 - 5: Employer's (Compulsory) Liability Insurance = £5,000,000 GBP
Lot 6 ONLY: Employer's (Compulsory) Liability Insurance = £10,000,000 GBP
All Lots: Product Liability Insurance = £5,000,000 GBP
All Lots: Public Liability Insurance = £5,000,000 GBP
To demonstrate and evidence suitable economic standing, successful Contractors will be required to provide 2 years audited accounts or equivalent if awarded the Framework Agreement.
Alternatively, if the Contractor is unable to provide the requiring accounting information, eg. a new business without the required accounts then they will be required to provide a bankers letter demonstrating their willingness to support the Contractors organisation over the term of the Framework Agreement.
Please refer to 4B.6 of the SPD.
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
Tenderers must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This includes confirmation that they have the systems in place to pay subcontractors through the supply chain promptly (i.e. no later than 30 days after the invoice (or similar claim) relating to the payment is presented) and effectively, and provide evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 18
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 193-436775
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 May 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48 Months
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Form of Tender
Tenderers must sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission.
Freedom of Information
Please confirm that you will be in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information
only and will not be scored.
Sustain Supply Chain Code of Conduct
In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its
expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives.
Serious Organised Crime
Please complete "Appendix H - Declaration of Non-Involvement in Serious Organised Crime" in the Technical Questionnaire in
PCS-Tender. Tenderers must complete the Declaration of Non-Involvement in Serious Organised Crime. It is for information only and will
not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms.
Human Trafficking & Labour Exploitation
Please complete "Appendix I - Declaration of Non-Involvement in Human Trafficking & Labour Exploitation" in the Technical Questionnaire in PCS-Tender. Tenderers must complete the Declaration of Non-Involvement in Human Trafficking & labour Exploitation. It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms.
SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1
Please complete "Appendix J - SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1" in the Technical Questionnaire in PCS-Tender. Tenderers must complete the SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms.
Additional Products (All Lots)
Please confirm that you will be in a position to complete, prior to award, Appendix M - Additional products (All lots) (if applicable) in the Technical Questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information only and will not be scored.
Living Wage Status
Please provide details on your position on the Real Living Wage. This information should be submitted in the Technical envelope. It is for information only and will not be scored.
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
Viewfield Place
Stirling
FK8 1NH
Country
United Kingdom