Section one: Contracting authority
one.1) Name and addresses
Moat Homes Limited
Mariner House, Galleon Boulevard, Crossways
Dartford
DA2 6QE
Contact
Ms Kathryn Stevens
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.housingprocurement.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.housingprocurement.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Property Repairs & Maintenance
Reference number
DN532912
two.1.2) Main CPV code
- 45300000 - Building installation work
two.1.3) Type of contract
Works
two.1.4) Short description
Moat is seeking to enter into a long-term partnering agreement with a suitably qualified and experienced organisation to deliver a high quality, customer-focussed and cost-effective building works service for the maintenance of its housing stock. The contract is anticipated to commence on 4th April 2022 for an initial period of 10 years to 08:00h on Monday, 5th April 2032. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, in increments to be agreed, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total contract term, including possible extensions, is fifteen (15) years.
two.1.5) Estimated total value
Value excluding VAT: £320,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39141400 - Fitted kitchens
- 42961100 - Access control system
- 44112200 - Floor coverings
- 44220000 - Builders' joinery
- 44410000 - Articles for the bathroom and kitchen
- 44520000 - Locks, keys and hinges
- 45112700 - Landscaping work
- 45232460 - Sanitary works
- 45233250 - Surfacing work except for roads
- 45233253 - Surface work for footpaths
- 45260000 - Roof works and other special trade construction works
- 45300000 - Building installation work
- 45400000 - Building completion work
- 50511000 - Repair and maintenance services of pumps
- 50700000 - Repair and maintenance services of building installations
- 50870000 - Repair and maintenance services of playground equipment
- 51110000 - Installation services of electrical equipment
- 51700000 - Installation services of fire protection equipment
- 71250000 - Architectural, engineering and surveying services
- 75123000 - Administrative housing services
- 77300000 - Horticultural services
- 79510000 - Telephone-answering services
- 90460000 - Cesspool or septic tank emptying services
- 90650000 - Asbestos removal services
- 90721000 - Environmental safety services
- 90911000 - Accommodation, building and window cleaning services
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
- UKI6 - Outer London – South
- UKJ2 - Surrey, East and West Sussex
- UKJ4 - Kent
two.2.4) Description of the procurement
Moat Homes Limited (Moat) is seeking expressions of interest from suitably skilled and experienced Service Providers to fulfil the requirements of a new Property Repairs and Maintenance Contract to its housing portfolio of c.20 000 properties. This will be a TPC 2005 (as amended) Contract, which will run for an initial period of 10 years, with options to extend.
Moat is procuring the new Contract using a Competitive Dialogue procedure, in accordance with the Public Contracts Regulations 2015 (as amended).
The Contract will initially comprise responsive repairs and out-of-hours services, with the possibility of works to void properties also being included from the commencement of the contract. It is further anticipated that additional, property-maintenance related services may be added to the Contract during its term, subject to agreement and satisfactory performance. Moat requires Service Providers to primarily undertake works in-house with a directly employed workforce and low levels of sub-contracting.
Moat is open to considering different commercial models and will initially be seeking submissions on the basis of both SoR and PPP/PPV models, with a final approach being agreed during the dialogue phase of the procurement.
Organisations seeking to participate in the process must complete in full the Selection Questionnaire (SQ) and return this no later than the deadline stated in IV.2.2. Moat will evaluate the returned SQs as set out within the procurement documents and envisages short-listing a maximum of 6 Service Providers to be Invited to Submit Detailed Solutions (ISDS). Following evaluation of the ISDS submissions received, Moat anticipates inviting 3 Service Providers to participate in Dialogue and submit Final Tenders. Full details are provided in the procurement documents available to download from the Housing Procurement Portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
180
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 June 2021
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Organisations interested in being invited to tender for the Contract are required to complete and return a Selection Questionnaire containing information about their economic and financial standing, technical capability and other general information. This information will be assessed to establish that the organisation is financially viable and technically capable of undertaking a contract of this nature.
Expressions of interest must be by way of completion and return of the Selection Questionnaire (in accordance with the requirements set out in the Selection Questionnaire) by the date and time specified in Section IV.2.2 above.
The Contract shall be awarded based on the most economically advantageous Tender received, full details included in the procurement documents.
The Competitive Dialogue
It is intended that this procurement will be a competitive dialogue. There will be an initial detailed solutions stage following which a maximum of 3 organisations will be selected to participate in the dialogue stage which will focus on key issues where the Contracting Authority is not able to define objectively the technical means or financial or legal make up of aspects of its needs.
Moat reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
Access to the Selection Questionnaire and further information about the Contract can be obtained from the Housing Procurement Portal.
The Procurement Documents, including the Instructions to Suppliers for Submission of a Selection Questionnaire, are available from www.housingprocurement.com. To obtain the Procurement Documents:
— Register your organisation free of charge at www.housingprocurement.com;
— Await acceptance. You will receive an e-mail confirming your username and password for the Housing Procurement Portal;
— Use your username and password to log in to the Housing Procurement Portal and express your interest in the Contract(s);
— After you have expressed an interest you will receive an e-mail link to access the Procurement Documents;
— Then follow the guidance contained in the Instructions for Submission of a Selection Questionnaire;
— All Selection Questionnaire responses must be submitted via the Housing Procurement Portal.
Please allow sufficient time to register (at least 1 working day). Moat accepts no liability whatsoever for submissions that are not received due to internet connectivity issues or transmissions delays.
Moat reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process.
Moat also reserves the right not to award a contract. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom