Section one: Contracting authority/entity
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House
Hengoed
CF82 7PG
Contact
Rhys James
Telephone
+44 1443863062
Fax
+44 1443863167
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Distribution of Fresh Food and Beverages (including Frozen Foods)
Reference number
NPS-Food-0068-16
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Defined Geographical zones that provide all Wales coverage
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Framework agreement is for the supply and distribution of all fresh food and beverages (including Frozen Meat). There were 32 geographical zones within the Framework with the following indicative expenditure values by Zone for the term of the agreement:-
All figures quoted GBP
Zone 1 Blaenau Gwent:- 548,000
Zone 2 Bridgend:- 2,192,000
Zone 3 Caerphilly:- 2,192,000
Zone 4 Cardiff:- 2,192,000
Zone 5 Carmarthenshire:- 1,370,000
Zone 6 Ceredigion:- 1,370,000
Zone 7 Conwy:- 548,000
Zone 8 Denbighshire:- 1,370,000
Zone 9 Flintshire:- 548,000
Zone 10 Gwynedd:- 548,000
Zone 11 Isle Of Anglesey:- 548,000
Zone 12 Merthyr Tydfil:- 2,192,000
Zone 13 Monmouthshire:- 1,370,000
Zone 14 Neath Port Talbot:- 548,000
Zone 15 Newport:- 1,370,000
Zone 16 Pembrokeshire:- 548,000
Zone 17 Powys– North:- 548,000
Zone 18 Powys – South:- 548,000
Zone 19 Rhondda Cynon Taf:- 2,192,000
Zone 20 City and County of Swansea:- 2,192,000
Zone 21 Torfaen:- 548,000
Zone 22 Vale of Glamorgan:- 548,000
Zone 23 Wrexham:- 1,370,000
Zone 24 Abertawe Bro Morgannwg University Health Board:- 3,960,000
Zone 25 Aneurin Bevan Health Board:- 2,970,000
Zone 26 Betsi Cadwaladr University Health Board:- 3,960,000
Zone 27 Cardiff and Vale University Health Board:- 2,970,000
Zone 28 Cwm Taf Health Board:- 2,970,000
Zone 29 Hywel Dda Health Board:- 1,980,000
Zone 30 Powys Teaching Health Board:- 594,000
Zone 31 Velindre NHS Trust:- 396,000
Zone 32 All Wales:- 47,200,000
The aforementioned framework agreement and its associated Geographical Zones are not restricted to specific Customer Organisations i.e. Customer Organisations can commission through any of the lots and the associated geographical zones.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
28 August 2017
End date
27 August 2021
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 025-053247
Section five. Award of contract/concession
Contract No
NPS-FOOD-0068-2016
Title
Supply and Distribution of Fresh Food and Beverages (including Frozen Foods)
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
29 August 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
CASTELL HOWELL FOODS LTD
CASTELL HOWELL FOODS LTD, HEOL Y PLAS Cross Hands
LLANELLI
SA146SX
Telephone
+44 1269846075
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
BFS Group Ltd T/A Bidfood
814 , Leigh Road
Slough
SL14BD
Telephone
+44 3703663100
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Brake Bros. Ltd
Enterprise House, Eureka Business Park
AShford
TN254AG
Telephone
+44 1233206000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Michael I Holdsworth Ltd T/A Holdsworth
Manchester Road, Tideswell
Tideswell
SK178NF
Telephone
+44 7725987080
Country
United Kingdom
NUTS code
- UKL24 - Powys
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Celtic Food Services Ltd
Unit 4, London rd Ind Estate
Pembroke Dock
SA724RZ
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
N H Case Ltd
Bennetts Field
Wincanton
BA99DT
Telephone
+44 196332297
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
THE LITTLE FOOD CO LTD
THE LITTLE FOOD COMPANY LTD, Glovers Meadow Maesbury Road
Oswestry
SY108JN
Telephone
+44 1691668004
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
D G WHOLESALE
UNIT Y1 CAPITAL BUSINESS PARK, CAPITAL POINT PARKWAY
CARDIFF
CF32PW
Telephone
+44 2920794468
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
M&S CATERING SUPPLIES LTD
M&S CATERING SUPPLIES LTD, Units 1-4
CAERPHILLY
CF832RZ
Telephone
+44 2920888877
Country
United Kingdom
NUTS code
- UKL15 - Central Valleys
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Chapple & Jenkins
Station Road, Kingswood
Bristol
BS154NR
Country
United Kingdom
NUTS code
- UKK11 - Bristol, City of
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
ARGIES COFFEE
Unit 5, Brynmenyn Business Centre, St. Theodores Way
Bridgend
CF329TZ
Country
United Kingdom
NUTS code
- UKL17 - Bridgend and Neath Port Talbot
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Cott Beverages
Citrus Grove, Sideley, Kegworth
Derby
DE742FJ
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
TOVALI LTD
TOVALI LTD, Tovali Works
CARMARTHEN
SA313AR
Telephone
+44 01267237331
Fax
+44 1267235738
Country
United Kingdom
NUTS code
- UKL1 - West Wales and the Valleys
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £47,200,000
Section six. Complementary information
six.3) Additional information
The NPS framework agreement is for the Supply & Distribution of Fresh Food & Beverages (Inc. Frozen Meat)and is open for use by the following Welsh Bodies:
-Welsh Ministers, their agencies, sponsored and statutory bodies and other contracting authorities funded by them, whether or not they operate independently of Welsh Ministers
-The Welsh Assembly Commission
-Any company, limited liability partnership or other corporate entity wholly or partly owned by or controlled (directly or indirectly) by Welsh Government
-UK Government, their agencies, companies and limited liability partnerships or other entities, wholly or partly owned by or controlled by departments of the UK Government and which operate in Wales. Non-ministerial governmental departments which operate devolved offices in Wales
-Local Authorities in Wales their agencies, companies and limited liability partnerships or other corporate entities wholly or partly owned by or controlled by and any county and county borough, city, community or other council or local authority in Wales
-Contracting authorities established for the provision of culture, media and sport in Wales
-NHS Health Boards in Wales, NHS Trusts in Wales, Special Health Authorities in Wales, Community Health Councils in Wales, the NHS Wales Shared Services Partnership and Board of Community Health Councils and any other contracting authorities operating within or on behalf of the NHS in Wales
-Higher and further education bodies in Wales, including colleges, community colleges and universities, WEA Cymru and Colleges Wales
-Police and crime commissioners and police forces in England and Wales; national park, and fire and rescue authorities in Wales
-Wales Council for Voluntary Action and associated bodies
-Registered social landlords on the Welsh Government maintained register.
-Schools, sixth-form colleges, foundation schools and academies in Wales (but not independent schools)
-HM Inspectorate of Schools in Wales (Estyn);
-One Voice Wales (Town & Community Councils) and town & community councils in Wales
-Where applicable, the above shall include subsidiaries of the contracting authority at any level.
In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those authorities or to their functions will also be able to enter into specific contracts under this Contract.
The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of this Contract.
As this is a Framework Agreement there was no guarantee of the spend split by lot / supplier.
(WA Ref:130256)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
seven.1.3) Place of performance
NUTS code
- UKL - Wales
Main site or place of performance
The framework agreement is for the Supply and Distribution of Fresh Food and Beverages (including Frozen Meat)
seven.1.4) Description of the procurement:
The framework agreement is for the Supply and Distribution of Fresh Food and Beverages (including Frozen Meat). There are 32 geographical zones within this Framework with the following indicative expenditure values by Zone for the term of the agreement:-
All figures quoted GBP
Zone 1 Blaenau Gwent:- 548,000
Zone 2 Bridgend:- 2,192,000
Zone 3 Caerphilly:- 2,192,000
Zone 4 Cardiff:- 2,192,000
Zone 5 Carmarthenshire:- 1,370,000
Zone 6 Ceredigion:- 1,370,000
Zone 7 Conwy:- 548,000
Zone 8 Denbighshire:- 1,370,000
Zone 9 Flintshire:- 548,000
Zone 10 Gwynedd:- 548,000
Zone 11 Isle Of Anglesey:- 548,000
Zone 12 Merthyr Tydfil:- 2,192,000
Zone 13 Monmouthshire:- 1,370,000
Zone 14 Neath Port Talbot:- 548,000
Zone 15 Newport:- 1,370,000
Zone 16 Pembrokeshire:- 548,000
Zone 17 Powys– North:- 548,000
Zone 18 Powys – South:- 548,000
Zone 19 Rhondda Cynon Taf:- 2,192,000
Zone 20 City and County of Swansea:- 2,192,000
Zone 21 Torfaen:- 548,000
Zone 22 Vale of Glamorgan:- 548,000
Zone 23 Wrexham:- 1,370,000
Zone 24 Abertawe Bro Morgannwg University Health Board:- 3,960,000
Zone 25 Aneurin Bevan Health Board:- 2,970,000
Zone 26 Betsi Cadwaladr University Health Board:- 3,960,000
Zone 27 Cardiff and Vale University Health Board:- 2,970,000
Zone 28 Cwm Taf Health Board:- 2,970,000
Zone 29 Hywel Dda Health Board:- 1,980,000
Zone 30 Powys Teaching Health Board:- 594,000
Zone 31 Velindre NHS Trust:- 396,000
Zone 32 All Wales:- 47,200,000
The aforementioned framework agreement and its associated Geographical Zones are not restricted to specific Customer Organisations i.e. Customer Organisations can commission through any of the lots and the associated geographical zones.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
29 August 2017
End date
29 August 2023
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£47,200,000
seven.1.7) Name and address of the contractor/concessionaire
Douglas Willis Ltd.
Unit 5 Grange Industrial Estate, Llanfrechfa Way
Cwmbran
NP448HQ
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
A.J. Rees & Son's Ltd
Unit 3,4 & 5, West Wales Business Park, Redstone Road
Narberth
SA677ES
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
CASTELL HOWELL FOODS LTD
CASTELL HOWELL FOODS LTD, HEOL Y PLAS Cross Hands
LLANELLI
SA146SX
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
John Sheppard Butchers Ltd
Unit 5-6, Ashley Trading Estate, Ashley Parade
Bristol
BS29XS
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Bishop, WR
BISHOP,W R, PENRHIWFER RD Tonyrefail
Porth
CF398EY
Telephone
+44 1443670355
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Brake Bros. Ltd
Enterprise House, Eureka Business Park
AShford
TN254AG
Telephone
+44 1233206000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
TOTAL PRODUCE CARDIFF
WHOLESALE FRUIT CENTRE, BESSEMER ROAD
CARDIFF
CF118BB
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Ron Chalker (The Potato Man) Ltd
901 Mellor Street
Rochdale
OL111PF
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Slice and Dice
Unit 1-2, Cwmtawe Business Park, Alloy Industrial Estate
Swansea
SA84EZ
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Jones & Davies (Fruit) Ltd
Pontwelly,
Llandysul
SA444AJ
Telephone
+44 1559363281
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
powys produce
little acre, forden
welshpool
sy218ne
Country
United Kingdom
NUTS code
- UKL24 - Powys
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
CYMRU DAIRY LTD
CYMRU DAIRY LTD, Unit10 Lyon Close Penarth Rd
CARDIFF
CF118TZ
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Cotteswold Dairy Ltd
Dairy Way, Northway Lane
Tewkesbury
GL208JE
Telephone
+44 1684298959
Country
United Kingdom
NUTS code
- UKK13 - Gloucestershire
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
MARK HUNTER LIMITED
THE FRESH PRODUCE CENTRE, EAST ESTATE, WITHYBUSH BUSINESS PARK HAVERFORDWEST
PEMBROKESHIRE
SA624BW
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Ddol Fach Dairy
Erw Las, Llwynhendy
Llanelli
sa149sf
Telephone
+44 1554757355
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Woosnam Dairies Ltd
Swn Yr Afon, Greenmeadow Bungalows, Glan y nant Pengam
Blackwood
np123xr
Telephone
+44 1443832381
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
DairyLink UK Ltd.
G20, Ty Cynon House, Navigation Park
Abercynon
CF454SN
Telephone
+44 7979704894
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Medina Dairy Ltd
Medina Dairy Ltd, VALE ROAD
WINDSOR
SL45JL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
TOMLINSON'S DAIRIES LIMITED,
FIVE CROSSES INDUSTRIAL ESTATE,, MINERA,
WREXHAM.
LL113RD
Telephone
+44 1978758833
Country
United Kingdom
NUTS code
- UKL23 - Flintshire and Wrexham
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
D E EVANS LTD
D E EVANS LTD, 50 Tylcha Ganol
PORTH
CF398BY
Telephone
+44 7970981957
Country
United Kingdom
NUTS code
- UKL15 - Central Valleys
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
D. GIBBON & SONS LTD
D. GIBBON & SONS LTD, Unit 2 ESPERANTO WAY
NEWPORT
NP190RD
Telephone
+44 1633278444
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
HENLLAN BREAD (UK) LTD
HENLLAN BREAD (UK) LTD, COLOMENDY TRADING ESTATE
DENBIGH
LL165TA
Telephone
+44 17451671
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
JK Lewis & Son Ltd
Preseli Stores, Crymych
Pembrokeshire
SA413QF
Telephone
+44 1239831288
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Peters Food Service
Bedwas House Industrial Estate, Bedwas
Caerphilly
CF838XP
Telephone
+44 7746907392
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
James Durose
High House Farm, Bryngwyn, Raglan
Usk
NP152BS
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
GW&SR Davies & Son
Lower Cilhaul, Cwm Golau, Cyfronydd
Welshpool
SY219EY
Country
United Kingdom
NUTS code
- UKL24 - Powys
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
MATHIAS DAIRIES
Ginger Hill, Poyston Cross Crundale
Haverfordwest
SA624EB
Country
United Kingdom
NUTS code
- UKL1 - West Wales and the Valleys
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The National Procurement Service (NPS Wales) novated control of this framework agreement to Caerphilly County Borough Council in April of 2020.
Since that time, the framework agreement has been extended due to numerous reasons.
The Council and framework participants have taken the decision to extend the framework agreement for a further period of up to three (3) months to bring The Supply and Distribution of Fresh Food and Beverages (NPS-FOOD-0068-2016) and The Supply and Distribution of Packaged Food and Beverages (NPS-Food-0069-16) arrangements to co terminate on the 26th November 2023
The modification will not change the overall nature of the framework agreement, as the contractors will still be supplying the same goods on the same terms as previously agreed.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The Council and framework participants have taken the decision to extend the framework agreement for a further period of up to three (3) months to bring The Supply and Distribution of Fresh Food and Beverages (NPS-FOOD-0068-2016) and The Supply and Distribution of Packaged Food and Beverages (NPS-Food-0069-16) arrangements to co terminate on the 26th November 2023
By extending this arrangement to the 26th November 2023 it will mean that a new coterminous agreement can be put in place for the Welsh Public Sector Collaborative Food Group and work on this has already started.
If any suppliers are interested in this new arrangement they are welcome to email CCBCFood@caerphilly.gov.uk to gain more information.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £7,000,000
Total contract value after the modifications
Value excluding VAT: £77,000,000