Scope
Description
Kettering General Hospital NHS Foundation Trust intends to publish a Tender Notice for the procurement of Independent NEC Supervisor Consultancy Services to support the delivery of the Rockingham Wing Extension project.
Kettering General Hospital seeks to appoint an independent NEC Supervisor consultant service, that will act in accordance with NEC4 ECC, providing independent inspection, monitoring & certification of the works to ensure compliance with:
• The Works Information
• Contract requirements
• Statutory approvals
• Relevant healthcare technical standards (HTMs/ HBNs) agreed with MMC and BREEAM targets, infection control and fire safety regulations, etc.
Contracting Authority Objective
The Contracting Authority is seeking to procure MEP and Building Structure/Fabric NEC supervisor services for the Rockingham Wing Extension to:
• Ensure that the contractor satisfies the quality standards set in the works information
• Have a regular presence on site, providing independent scrutiny of the works, ensuring the correct materials are used and to the correct standards.
• Have foresight, to enable identification of issues/potential issues and prevent them from occurring.
• Have the authority to issue instructions to search for defects and be specifically responsible for issuing Defects Certificates.
• Witness any testing
• Attend progress meetings
• Issue communications as per the requirements of the contract.
• Have the right attitude which should be team-spirited, proactive and systematic.
Scope / Specification
1. Pre-Construction Phase
• Review works information, scope, drawings, specifications, and quality requirements
• Input to constructability and sequencing reviews
• Review contractor proposals for working in close proximity to a live maternity / neonatal environment
• Advise on access, phasing, infection prevention, and clinical risk controls
• Attend design and pre-start meetings as required
2. Construction Phase
• Carry out inspections and monitoring of the Works in accordance with NEC4
• Check compliance with Works Information, specifications, and approved details
• Undertake random checks on Labour Returns (1 per month)
• Attend site regularly and record inspections, non-conformances, and observations
• Issue Defects, Non-Conformance Reports, and Acceptance Certificates as required
• Witness testing, commissioning, and validation activities (including M&E and medical gases where applicable). Retain and file electronic copies of all test certificates
• Review Contractor quality records, test results, and as-built information
• Jointly with project managers coordinate with clinical teams to minimise disruption to maternity and neonatal services
• Support the Project Manager with early identification of quality or compliance risks
3. Completion and Handover
• Inspect works at Completion and issue Completion Certificates
• Prepare and maintain Defects Lists
• Monitor rectification of defects during the Defects Period
• Attend commissioning, handover, and readiness-for-service activities
• Support clinical handover, including phased or partial occupation if required
• Verify completion of statutory approvals and certifications
• Attend post completion inspections and meeting during Year 1 of the Soft Landings process
4. Defects Period
• Undertake inspections during the Defects Period
• Confirm correction of notified defects
• Support issue of Defects Certificate
5. A weekly report shall be submitted directly to the Client and copied to the Project Manager, which shall provide the following information:
• A record of progress on a trade by trade basis.
• A record of time lost due to inclement weather and the trades affected by this.
• A record of any delays to any part of the works and the reasons for this.
• A record of drawings received.
• A record of critical deliveries to site.
• A record of any significant events including any serious deficiencies in health or safety performance observed while on site.
• A short commentary on site Health & Safety.
• Provide Photographic evidence of installations and/or non-compliant works as required.
• Any other information to which the Supervisor and PM should be made aware of.
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 1 June 2027
- Possible extension to 1 June 2029
- 3 years, 1 day
Description of possible extension:
1+1+1
Main procurement category
Services
CPV classifications
- 71315210 - Building services consultancy services
- 71530000 - Construction consultancy services
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
13 February 2026
Enquiry deadline
9 February 2026, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
16 February 2026, 5:00pm
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
5 to 8 suppliers
Award decision date (estimated)
1 May 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Quality | Technical Quality |
Quality | 60.00% |
| Price | Commercial Proposal |
Price | 30.00% |
| Social Value | Social Value |
Quality | 10.00% |
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement will follow a Competitive Flexible Procedure under the Procurement Act 2023, consisting of two main stages:
**1. Expression of Interest:**
Initially, an Expression of Interest will be published, inviting suppliers to indicate their interest in bidding for the project. Those who express interest before the deadline will be invited to a Supplier Open Day, which is anticipated to be held on February 12, 2026.
**2. Capability Assessment Stage:**
During this stage, suppliers will be required to respond to a set of brief written questions designed to assess their experience, competence, and capability, as well as a Technical Pre-Qualification Questionnaire (PQQ). The responses will be evaluated by the Contracting Authority to create a shortlist of suppliers who will advance to the next stage, the Invitation to Tender (ITT). The shortlisted suppliers must also meet the requirements criteria as set out in the PQQ documentation and agree the Terms and Conditions
**3. ITT Stage:**
Shortlisted tenderers will be invited to respond to technical questions as well as questions related to Social Value. They will also need to provide a price proposal. Additionally, tenderers will be required to attend a presentation/interview to support their bid.
Dates and times will be confirmed via the ATAMIS Sourcing Portal at http://health-family.force.com/s/Welcome ("e-Sourcing Portal"). We anticipate that this will take place between February 2, 2026, and April 31, 2026. (*Please note that these dates are subject to minor changes depending on the level of response to the tender. Tenderers will be notified of any updates.)
Documents
Associated tender documents
Expression of Interest - KGH NEC Supervisor Rockingham Wing.pdf
EXPRESSION OF INTEREST / REQUEST TO PARTICIPATE
- KGH - NEC Supervisor Services for Rockingham Wing Extension Build -
Contracting authority
Kettering General Hospital NHS Foundation Trust
- Public Procurement Organisation Number: PCPL-4765-VNRN
Rothwell Rd
Kettering
NN16 8UZ
United Kingdom
Contact name: Nick Jabulani Mgijima
Telephone: 01536492371
Email: nick.mgijima@nhs.net
Website: https://www.kgh.nhs.uk/
Region: UKF25 - North Northamptonshire
Organisation type: Public authority - central government