Section one: Contracting authority
one.1) Name and addresses
University of Chichester Academy Trust
Bishop Otter Campus, College Lane
Chichester
PO19 6PE
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 07970661087
Country
United Kingdom
NUTS code
UKJ27 - West Sussex (South West)
Companies House
08595545
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.unicat.org.uk/news-3/procurement
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
University of Chichester Academy Trust - ICT Communications & Security Partner
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
University of Chichester (Multi) Academy Trust (the Trust), is a company limited by guarantee and an exempt charity, which was set up by the University of Chichester in July 2013 as an academy sponsor. Trust is made up of fifteen academies: three infant schools, four junior schools, seven primary schools and one secondary school. The total number of pupils on the roll is approximately 6000 (including nursery). The Trust is currently in discussions with other prospective schools/academies. The Trust also has a small business unit of Portsmouth SCITT which supports teacher training.
The University has an education heritage that goes back over 180 years. Now firmly established as an educational charity, the University of Chichester Multi-Academy Trust is uniquely placed to make a difference to schools in the region. With access to University resources and expertise, including school improvement specialists from the University's Education Department, and the extensive experience of our core team of Finance, HR and Premises professionals we can tailor support that meets the specific needs of our academies in their own locality.
The Vision of the University of Chichester Academy Trust is for all young people to be inspired by an excellent education that raises their aspirations and enriches their lives.
Our Mission is to create a vibrant inclusive and aspirational family of academies, transforming life chances for pupils through excellent teaching and learning.
Our Shared values are:
• Aspirational
• Inclusive
• Collaborative
• Dynamic
• Evidence Based
• People-focused
• Sustainable
This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully outsourced managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
Further details regarding bid timescales are noted below but this is advertised as a 60 month contract with a maximum 5 year service with start and end dates as follows:
Lines available - Service start date - 1st October
The companies identified from these shortlisting questions to receive the ITT for the Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• A managed connectivity service to connect schools anywhere in England
• A broadband service for each school based on synchronous connectivity
• A 'failover' line
• A firewalled service
• Filtering and security solution compliant with latest KCSIE regulations
• A managed VoIP telephony service for each school to an agreed number of handsets each
• Support and maintenance service
• Full end to end single SLA approach
• Management of any 3rd parties required to provide the service
• Relevant monitoring, management, and reporting
• Full installation and transition service
• Value added services
Technical interface into the Trusts outsourced support provision
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There is will not be a requirement for TUPE from existing suppliers.
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32412100 - Telecommunications network
- 32412110 - Internet network
- 32430000 - Wide area network
- 32500000 - Telecommunications equipment and supplies
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
University of Chichester (Multi) Academy Trust (the Trust), is a company limited by guarantee and an exempt charity, which was set up by the University of Chichester in July 2013 as an academy sponsor. Trust is made up of fifteen academies: three infant schools, four junior schools, seven primary schools and one secondary school. The total number of pupils on the roll is approximately 6000 (including nursery). The Trust is currently in discussions with other prospective schools/academies. The Trust also has a small business unit of Portsmouth SCITT which supports teacher training.
The University has an education heritage that goes back over 180 years. Now firmly established as an educational charity, the University of Chichester Multi-Academy Trust is uniquely placed to make a difference to schools in the region. With access to University resources and expertise, including school improvement specialists from the University's Education Department, and the extensive experience of our core team of Finance, HR and Premises professionals we can tailor support that meets the specific needs of our academies in their own locality.
The Vision of the University of Chichester Academy Trust is for all young people to be inspired by an excellent education that raises their aspirations and enriches their lives.
Our Mission is to create a vibrant inclusive and aspirational family of academies, transforming life chances for pupils through excellent teaching and learning.
Our Shared values are:
• Aspirational
• Inclusive
• Collaborative
• Dynamic
• Evidence Based
• People-focused
• Sustainable
This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully outsourced managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
Further details regarding bid timescales are noted below but this is advertised as a 60 month contract with a maximum 5 year service with start and end dates as follows:
Lines available - Service start date - 1st October
The companies identified from these shortlisting questions to receive the ITT for the Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• A managed connectivity service to connect schools anywhere in England
• A broadband service for each school based on synchronous connectivity
• A 'failover' line
• A firewalled service
• Filtering and security solution compliant with latest KCSIE regulations
• A managed VoIP telephony service for each school to an agreed number of handsets each
• Support and maintenance service
• Full end to end single SLA approach
• Management of any 3rd parties required to provide the service
• Relevant monitoring, management, and reporting
• Full installation and transition service
• Value added services
Technical interface into the Trusts outsourced support provision
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There is will not be a requirement for TUPE from existing suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £750,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 April 2024
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
2 May 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
University of Chichester Academy Trust
Chichester
Country
United Kingdom