Section one: Contracting authority/entity
one.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS11UR
Contact
Philippa Elliott
Telephone
+44 1133785882
Country
United Kingdom
Region code
UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bill Payment Services
Reference number
DN201716
two.1.2) Main CPV code
- 66000000 - Financial and insurance services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
Main site or place of performance
Leeds
two.2.4) Description of the procurement at the time of conclusion of the contract:
Bill Payment services for approximately 431,450 transactions per annum as a a vital method of payment for a substantial number of residents in Leeds.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2016/S 186-334674
Section five. Award of contract/concession
Contract No
DN201716
Title
Bill Payment Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
22 March 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Allpay Ltd
Fortis et Fides, Whitestone Business Park
Hereford
HR1 3SE
Country
United Kingdom
NUTS code
- UKG1 - Herefordshire, Worcestershire and Warwickshire
Companies House
Companies House
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £455,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 66000000 - Financial and insurance services
seven.1.3) Place of performance
NUTS code
- UKE4 - West Yorkshire
Main site or place of performance
Leeds
seven.1.4) Description of the procurement:
Although the use of this method of payment is decreasing over time, the volumes remain significant (approximately 431,450 transactions per annum currently) and it is a vital method of payment for a substantial number of residents in Leeds.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£455,000
seven.1.7) Name and address of the contractor/concessionaire
Allpay Ltd
Hereford
Country
United Kingdom
NUTS code
- UKG1 - Herefordshire, Worcestershire and Warwickshire
Companies House
Companies House
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Under the Public Contracts Regulations 2015, the provisions of Regulation 72 (1) ((b) permit a contract to be modified without a new procurement procedure where additional services by the original contractor have become necessary and were not included in the original procurement, where a change of contractor:
(i) cannot be made for economic, technical reasons; and
(ii) would cause significant inconvenience or substantial duplication of costs for the Council,
provided that any increase in price does not exceed 50% of the value of the original contract.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
There are a number of technical requirements for a change in provider that would need system changes to this and other revenue systems. To implement a new system would require a project to be initiated to manage the change. The project would require further business analysis, application engineering, solution architecture and data architecture resources to support the change to a new supplier in addition to any business change endeavours to embed the new solution. Currently, technical resources have been prioritised to IT and digital projects contributing to enable the authority to meet current financial challenges. To change provider at this stage would be uneconomical and technically unviable.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,110,000
Total contract value after the modifications
Value excluding VAT: £1,565,000