Section one: Contracting authority
one.1) Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
corporateprocurement@northlan.gov.uk
Telephone
+44 1698403876
Fax
+44 1698275125
Country
United Kingdom
NUTS code
UKM84 - North Lanarkshire
Internet address(es)
Main address
http://www.northlanarkshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MTC for Water Quality Control (Risk Assessment, Monitoring Regime and Associated Remedial Works) 2021-2024
Reference number
HO PM 21 002; NLC-CPT-21-003
two.1.2) Main CPV code
- 65100000 - Water distribution and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Measured Term Contract for Water Quality Control including undertaking risk assessments and a monitoring regime and associated remedial works in domestic properties throughout North Lanarkshire Council area.
two.1.5) Estimated total value
Value excluding VAT: £340,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 65100000 - Water distribution and related services
- 65110000 - Water distribution
- 65111000 - Drinking-water distribution
- 65130000 - Operation of water supplies
- 65123000 - Water softening services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
North Lanarkshire
two.2.4) Description of the procurement
To comply with the regulations, the Council will appoint a qualified and competent contractor to carry out the following on our behalf:
- identifying and assessing sources of risk;
- preparing a programme of work to prevent or control the identified risks;
- implementing, managing and monitoring precautions taken to prevent or control the identified risks; and
- record keeping in line with the requirements of ACOP L8.
The scope of works for this project includes (although is not limited to) the following:
Risk Assessments:
- carrying out site visits to determine location of storage tanks, pipework systems and main supplies;
- inspecting storage tanks and all associated pipework; and
- preparing detailed Risk Assessment report/recommendations and schematics for all site water systems.
Monitoring:
- monitoring, inspecting and testing of water systems and provision of reports; and
- providing site logbooks which shall contain details of the systems including results of risk assessments.
Sampling:
- ad hoc analytic sampling of water samples for chemicals and bacteria, including legionella where instructed; and
- obtaining test certificates for bacterial, chemical, lead and legionella analyses when requested.
Remedial works:
- ad hoc cleaning and disinfecting pipework systems and mains supplies where instructed;
- ad hoc repairs to storage tanks and all associated pipework where instructed; and
- ad hoc servicing of thermostatic mixing valves and cleaning of shower heads where instructed.
All in accordance with the ACOP L8.
The successful contractor will be required to liaise with stakeholders and tenants as required to gain access to the properties to carry out the above services. The successful contractor will be subject to ongoing performance management using the Scorecard contained in ITT Section 6 - Appendix A (included in the additional information area within the Portal).
two.2.5) Award criteria
Quality criterion - Name: End User Satisfaction / Weighting: 25%
Quality criterion - Name: Programme Adherence / Weighting: 25%
Quality criterion - Name: Health & Safety and Environmental / Weighting: 20%
Quality criterion - Name: Fair Work Practices / Weighting: 10%
Quality criterion - Name: Community Benefits / Weighting: 20%
Price - Weighting: 60%
two.2.6) Estimated value
Value excluding VAT: £340,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
9 December 2021
End date
21 January 2024
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend this for a period of up to a 12-month extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
SPDS Selection Criteria, question Section A Part IV, Suitability, the following
questions:
4A.1 and 4A.1.1
Minimum level(s) of standards require:
4A.1 - Candidates must be registered or enrolled in the relevant professional or trade register kept in the Member State of its establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015. Candidates should confirm they are registered or enrolled on the relevant trade register and provide information relating to this i.e. registration number, member number etc. Candidates will be assessed as a FAIL and be excluded from the competition if they fail to provide a response to this question.
4A.1.1 - If the relevant documentation is available electronically please indicate. Candidates will be assessed as a FAIL and be excluded from the competition if they fail to provide a response to this question.
three.1.2) Economic and financial standing
List and brief description of selection criteria
SPD Selection Criteria, question Section B, Part IV, Economic and Financial Standing, the following questions:
4B.1.2, 4B.1.3, 4B.3, 4B.5.1b, 4B.5.2, 4B.5.3, 4B.6 and 4B.6.1.
Minimum level(s) of standards possibly required
4B.1.2 - Candidates will be required to have an average yearly turnover of a minimum of the following:-
150,000 GBP
for the last three (3) years statutory accounts that are available.Candidates who have not yet submitted three years' statutory accounts but can demonstrate three years of trading must detail the date they started trading within their submission at 4B.3 and may provide alternative proof which demonstrates its financial standing in an equivalent manner in accordance with Regulation 61 - Means of Proof of the Public Contracts (Scotland) Regulations 2015. Such Candidates are required to provide financial accounts for the three years most recently available, accompanied by a letter supporting the basis of their preparation from an audit registered firm.
4B.1.3 - if the relevant information is available electronically please indicate.
4B.3 - Where turnover information is not available for the time period requested, the Candidate will be required to state the date which they were set up or started trading.
4B.5.1b - Candidates must confirm they already have, or commit to obtain prior to the commencement date of the contract, the following levels of insurance cover:
1) Employer’s (Compulsory) Liability Insurance: 10,000,000 GBP each and every claim.
http://www.hse.gov.uk/pubns/hse40.pdf
4B.5.2 - Candidates must confirm they have or commit to obtain prior to the commencement of the contract, the following levels of insurance cover:
1) Public Liability Insurance: 10,000,000 GBP each and every claim; and
2) Product Liability Insurance: 10,000,000 GBP each and every claim.
4B.5.3 - If the relevant documentation is available electronically, please indicate.
4B.6 - Candidates will be required to have an Equifax Score Check of Grade D- or above or equivalent. Any equivalent relied upon must be demonstrated by the tenderer to be of such a standard.
It shall be the tenderer’s responsibility to review its own Equifax Score Check Grade (or equivalent) in advance of returning its tender/SPD. If, following this review, the tenderer does not consider that the Equifax Score Check Grade (or equivalent) reflects its current financial status; the tenderer must provide a detailed explanation in response to question 4B.6, together with relevant supporting independent evidence.
Where the tenderer is under no obligation to publish accounts and therefore does not have a Equifax Score Check Grade (or equivalent) rating, it must provide its audited financial accounts for the two years prior to the publication of this notice as part of its tender/SPD, in order that the Authority may assess these to determine whether the Tenderer meets the published minimum standards.
4B.6.1 - if the relevant documentation is available electronically please indicate.
Candidates that are unable to meet all of the minimum level(s) of standards required for questions 4B.1.2, 4B.1.3, 4B.3, 4B.5.1b, 4B.5.2, 4B.5.3, 4B.6 and 4B.6.1 in Section B, Part IV, Economic and Financial Standing of the SPD, will be assessed as a FAIL and will be excluded from the competition, unless the following information is provided as part of their RTP
1) an SPD submission from a Parent Company (or Ultimate Parent Company) who can meet all the above minimum requirements; and
2) a declaration that the Parent Company (or Ultimate Parent Company) is prepared to provide a Parent Company Guarantee (PCG) in the form determined by the Council to cover the duration of the proposed Contract
three.1.3) Technical and professional ability
List and brief description of selection criteria
Due to character limitations in this section it is not possible to provide a comprehensive description of the selection criteria relating to section III.1.3 in the Contract Notice. Therefore the Objective and Non-Discriminatory Criteria for III.1.3 are set out in full in "Section 10-SPDS Appendix 1 SPDS Minimum Requirements" which can be accessed through the additional information area within the portal. A summarised description of the selection criteria is provided below;
SPD Selection Criteria Section, question Section C, Part IV, Technical and Professional Ability: 4C.1.2, 4C.6 and 4C.10.
SPD Selection Criteria Section, question Section D, Part IV, Quality Assurance Schemes and Environmental Management Standards: 4D.1, 4D.1.1, 4D.1.2 and 4D.2.
Minimum level(s) of standards possibly required
Question 4C.1.2-Candidates will be required to provide examples that demonstrate that they have the relevant experience to deliver the works as described in part II.2.4 of the Contract Notice.
Examples provided should be relevant to the scope, value, scale and complexity of all as per documents which can be accessed through the buyer attachment area within the portal.
Question 4C.1.2 carries an overall weighting of 100% with 34% attributed to the first example and 33% attributed to examples 2 and 3.
Candidates must achieve an overall combined minimum score requirement of 50% per lot. Candidates unable to meet the minimum requirements for 4C.1.2 will be assessed as a FAIL and therefore be excluded from the competition.
Question 4C.6-Candidates will be required to confirm that they and/or the service provider have all of the following relevant and professional qualifications:
Service Provider Training, Competency and Accreditations
In order to provide reassurance over service delivery, the Service Provider should be a members of the following trade associations;
- Legionella Control Association; AND
- Scottish and Northern Ireland Plumbing Employers Federation; OR
- Water Safe; OR
- Association of Plumbing and Heating Contractors;
The Service Providers should be able to demonstrate their commitment to QHSE. This would include the following registrations:
- ISO 9001:2015
- OHSAS 18001:2015 / ISO 45001:2018
and additionally, be registered to one of the following organisations;
- CHAS
- Constructionline
- Safe Contractor
Individual Health and Safety
All persons attending sites should have completed a suitable, externally accredited, health and safety course.
Question 4C.10 - Candidates will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Candidates may be assessed as a FAIL and be excluded from the competition if they, fail to provide a response to this question.
Question 4D.1 (Quality Management and Health and Safety Procedures)
Quality Management Procedures - The Candidate must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent), or satisfy items 2a-2g as listed in the ITT.
Health and Safety Procedures - The Candidate must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, or satisfy items 4a-4m as listed in the ITT.
4D.1.1 - If the information is available electronically, please indicate. Candidates unable to meet the minimum requirements for all of the SPDS Section 4D will be assessed as a FAIL and will be excluded from the competition.
Question 4D.1.2 - If the relevant documentation is available electronically, please indicate.
Question 4D.2 - The Candidate must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or
equivalent) or a valid EMAS (or equivalent) certificate, or satisfy items 2a-2g as listed in the ITT document.
Candidates unable to meet the requirements for all of SPDS Section 4D will be assessed as a FAIL and will be excluded from the competition.
4D.2.2 - If the information is available electronically, please indicate.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Invitation to Tender (ITT) will contain the relevant contract performance conditions and requirements
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 June 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Bidders should note that all documents listed in ITT Section 12 "Checklist for Enclosures" must be fully completed and submitted to ensure the submission is considered complete. Failure to do so may result in the submission being deemed non-compliant.
Quality Questions - Minimum Score – If the average final score for any quality question response is below a minimum score requirement set for that question, then the submission response will be deemed non-compliant
Declaration of Non-involvement in Serious Organised Crime - In the case of any criminal history checks, the Council may exclude Candidates where the information provided to the Council by the Police Service of Scotland does not validate fully the information provided by the Candidate. Failure to disclose information that is relevant to this section or serious misrepresentation in relation to the information disclosed will result in exclusion from the Procurement or the termination of any subsequent contract that may be / has been awarded.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=651273.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
North Lanarkshire Council's policy on community benefits in procurement aims to consider whether community benefits can be included where it is making capital investments or services / goods are being purchased.
An indication of the type of benefits which the Council expects is included within the ITT documents for this procurement exercise. Bidders will be required to provide details within their tender Submission of the Community Benefits they will deliver if their tender submission is successful. It should be noted that the Community Benefit commitments made at tender stage may form a contractual obligation
(SC Ref:651273)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street
Hamilton
ML3 0BT
Country
United Kingdom