Section one: Contracting authority
one.1) Name and addresses
The Borough Council of Calderdale
Town Hall, Crossley Street
Halifax
HX1 1UJ
Contact
Bob Farr
Country
United Kingdom
Region code
UKE44 - Calderdale and Kirklees
National registration number
184 3147 61
Internet address(es)
Main address
https://www.calderdale.gov.uk/v2
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/103251
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=61760&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=61760&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Servicing Community Equipment Service
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
The Borough Council of Calderdale (the Council) invites Tenders from Tenderers who wish to be considered for the provision of Servicing Community Equipment. The Servicing Community Equipment contract will provide electrical engineers to service all electrical equipment that is held by Calderdale’s Integrated Community Equipment Loan Store. The equipment is loaned to service users to facilitate discharge from hospital and to support people to remain at home and independent. Equipment provided by the loan store ranges from basic walking aids to specialist beds, mattresses, lifting equipment and seating. A significant volume of equipment on loan in the community requires 6-monthly/annual servicing by an electrical engineer. The store currently has over 2,000 pieces of equipment which requires servicing, maintenance, and repair whilst either on loan or in the store.
two.1.5) Estimated total value
Value excluding VAT: £840,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
two.2.4) Description of the procurement
The Borough Council of Calderdale (the Council) invites Tenders from Tenderers who wish to be considered for the provision of Servicing Community Equipment. It is anticipated the new contract will commence from 1st July 2023 for a period of 5 years up to and including 30th June 2028 with an option to extend for a further period or periods up to 24 months, in two 12-month increments. The option to extend will be at the discretion of the Council. The Servicing Community Equipment contract will provide electrical engineers to service all electrical equipment that is held by Calderdale’s Integrated Community Equipment Loan Store. The equipment is loaned to service users to facilitate discharge from hospital and to support people to remain at home and independent. Equipment provided by the loan store ranges from basic walking aids to specialist beds, mattresses, lifting equipment and seating. A significant volume of equipment on loan in the community requires 6-monthly/annual servicing by an electrical engineer. The store currently has over 2,000 pieces of equipment which requires servicing, maintenance, and repair whilst either on loan or in the store.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £840,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 January 2024
End date
7 January 2029
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further period or periods of up to 24 months, in two 12-month increments. The option to extend will be at the discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 May 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
Telephone
+44 2079476112
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
Strand
London
WC2A 2LL
Telephone
+44 2079476112
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
Strand
London
WC2A 2LL
Telephone
+44 2079476112
Country
United Kingdom