Scope
Reference
AFRS12-2024-05
Description
Avon Fire & Rescue (AFRS) are looking to move to a single Fleet Management System that fits the requirements of the Service, providing a standardised approach that will assist with ensuring legal compliance and delivering measurable benefits in asset management, asset tracking and improvements in working practices.
Key points of note within the project are;
• An improved more efficient solution for workshops to record and report on work completed.
• A paperless end to end solution to more efficiently manage and record all aspects of fleet management.
• With better utilisation and control a reduction in total fleet number could be realised.
• Align servicing frequencies and standardise the testing regimes across AFRS in conjunction with CFOA best practice guidelines.
• Provide a more efficient and user-friendly system for all fleet team members.
• Improve the service received by members of staff across AF&RS through better managed fleet assets.
• Providing an accurate detailed reporting system enabling trend analysis to enable more informed data driven decision making not only on a day-to-day basis but for longer term strategic decisions.
• Improve performance reporting by the managing of KPI's via the upgraded Fleet Asset Information System.
• Improved data input by vehicle technicians that will reduce workloads of administrators.
• Improved stock control.
• Improved job process control e.g. self-generated job cards and labour utilisation.
• Rigid input of data via electronic format will ensure more accurate records.
• Improved defect management/reporting.
• Improved document management.
• Improved interdepartmental data sharing
• A cloud-based system
Total value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Contract dates (estimated)
- 1 August 2025 to 1 August 2029
- Possible extension to 1 August 2030
- 5 years, 1 day
Main procurement category
Services
CPV classifications
- 50111000 - Fleet management, repair and maintenance services
- 50111100 - Vehicle-fleet management services
- 48000000 - Software package and information systems
- 48219300 - Administration software package
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
20 March 2025
Engagement process description
Avon Fire & Rescue Service (AFRS) would like to invite Suppliers to Express an interest in our upcoming tender opportunity to provide a Fleet Management System.
This EOI will help us to identify suitable providers to include in the tender opportunity.
If you are not already signed up to the Sell2 UK Portal, please register via this link https://sell2.in-tend.co.uk/blpd/home
Submission
Publication date of tender notice (estimated)
23 April 2025
Contracting authority
Avon Fire Authority
- Public Procurement Organisation Number: PYYL-6479-DWHX
Valley Road
Portishead
BS20 8JJ
United Kingdom
Email: supplies@avonfire.gov.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government