Section one: Contracting authority
one.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
Contact
Claire Earnshaw
claire.earnshaw@renfrewshire.gov.uk
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.renfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Energy Efficient Scotland ABS Funding Managing Agent
Reference number
RC-CPU-22-353
two.1.2) Main CPV code
- 71314300 - Energy-efficiency consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Renfrewshire Council have a requirement to appoint a suitably qualified Service Provider to provide a Managing Agent service to deliver a portion of their Area Based Schemes (ABS) programme to households throughout the Renfrewshire area in line with the Scottish Government Guidance on Scheme Design and Delivery.
The majority of the funding received will be spent on external wall insulation on private domestic properties at various locations throughout the Renfrewshire local authority area.
The main aim of the ABS program is to provide measures to private households in or at risk of fuel poverty that help to reduce energy usage and costs.
Addresses will be Renfrewshire wide, but only for privately owned properties which are deemed to meet the Scottish Government eligibility criteria. Renfrewshire Council will guide the selection of addresses.
two.1.5) Estimated total value
Value excluding VAT: £360,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71541000 - Construction project management services
- 71314000 - Energy and related services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire Local Authority Area
two.2.4) Description of the procurement
The Council seeks to appoint a competent and suitably qualified managing agent to deliver a portion of their Area Based Schemes (ABS) programme to households throughout the Renfrewshire area in line with the Scottish Government Guidance on Scheme Design and Delivery. The role of the managing agent is to;
-identify suitable properties,
-sign up residents,
-assist householders with the application process,
-appoint a Works contractor, and
-manage works on site.
The Managing Agent must provide services and energy efficiency installations in line with the following standards and guidance documents;
-PAS 2035 and all future relevant updated iterations.
-The most current/up to date Scottish Government’s HEEPS:ABS guidance and future relevant updated iterations
NOTE: The Managing Agent (Contractor) fee is based on a fixed percentage of the funding available for the Area Based Schemes (ABS). This funding is not guaranteed and may fluctuate within this year and within subsequent financial years, and that guidance may change in line with Scottish Government requirements. If the maximum value of the available ABS funding grant per property increases, the rates provided within the Tender Submission will remain for the duration of the Contract.
Please refer to the Invitation to Tender document and commercial envelope for further details.
two.2.5) Award criteria
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Community Benefits - Outcome Menu / Weighting: 7
Quality criterion - Name: Community Benefits - Methodology / Weighting: 3
Quality criterion - Name: Project Programme / Weighting: 15
Quality criterion - Name: Methodology / Weighting: 14
Quality criterion - Name: Resources / Weighting: 11
Quality criterion - Name: Contractor Appointment and Best Value / Weighting: 10
Price - Weighting: 35
two.2.6) Estimated value
Value excluding VAT: £360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Contract duration is 12 months with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
It is a condition of this contract that the Managing Agent is independent of both the Council and the appointed External Wall Insulation contractor (to ensure impartial/unbiased management of the project).
This Contract will include performance conditions relation to fair work first and community benefits. The tender requests scored community benefits.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
The Contract is subject to external funding and works must be completed by 31st May 2024.
The next relevant Council board meets on 8 June 2023, with the subsequent board on 14 September 2023.
Were the Council to delay the process until September, there would be a significant restricted period to utilise the funds which may result in loss/return of external funding.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 April 2023
Local time
12:00pm
Place
Tender submissions will be opened remotely at home using an opening committee on PCS-T with two procurement officers.
Information about authorised persons and opening procedure
Tender submissions will be opened remotely at home using an opening committee on PCS-T with two procurement officers.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The recommended Tenderer will be required to provide at Request for Documentation stage the following documents:
Health and Safety Questionnaire and supporting documentation
S1 Equalities Questionnaire
S2 Equalities Declaration
S3 Tender Compliance Certificate
S4 No Collusion Certificate
S5 Prompt Payment Certificate
S9 List of Proposed Sub-Contractors
S10 Parent Company Guarantee
Insurance Certification
New Supplier Request Form
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23820. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:727454)
six.4) Procedures for review
six.4.1) Review body
Please refer to VI.4.3 below
UK
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Please refer to VI.4.3 below
UK
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
six.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom