Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Telephone
+44 1698794410
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Decontamination Consumables and Maintenance
Reference number
NP18724
two.1.2) Main CPV code
- 90722200 - Environmental decontamination services
two.1.3) Type of contract
Services
two.1.4) Short description
The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division
National Procurement, is undertaking this procurement of Decontamination Equipment Maintenance, Testing and Re-validation and
Consumables including; chemicals, filters and test materials (‘Products/Services’) on behalf of all entities constituted pursuant to the
National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS
Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public
Bodies (Joint Working) Scotland Act 2014, together with independent contractors to NHS Scotland such as dentists, general medical
practitioners, pharmacists, opticians etc. and all other bodies governed by Public Law in Scotland.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Decontamination Equipment Maintenance, Testing & Re-validation
Lot No
1
two.2.2) Additional CPV code(s)
- 90722200 - Environmental decontamination services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Any, or all locations of NHS Scotland including independent dental contractors to NHS Scotland.
two.2.4) Description of the procurement
The scope of this lot is the provision of maintenance, testing and re-validation for the following decontamination types:
Multi-chamber washers
Single-chamber washers
Sterilisers
Trolley washers
Endoscopy washer/disinfectors
Cabinet drying/storage facilities
Washer disinfectors
Reverse Osmosis plant
two.2.5) Award criteria
Quality criterion - Name: Technical & Support / Weighting: 40
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is envisaged that 20 economic operators will be appointed to this lot.
two.2) Description
two.2.1) Title
Decontamination Chemicals
Lot No
2
two.2.2) Additional CPV code(s)
- 90722200 - Environmental decontamination services
- 39831200 - Detergents
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Any, or all locations of NHS Scotland including independent dental contractors to NHS Scotland.
two.2.4) Description of the procurement
The scope of this lot is the provision of decontamination chemistry for use in various decontamination equipment types including instrument washers and endoscopy washer disinfectors.
two.2.5) Award criteria
Quality criterion - Name: Technical & Support / Weighting: 40
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is envisaged that 20 economic operators will be appointed to this lot.
two.2) Description
two.2.1) Title
Decontamination Filtration
Lot No
3
two.2.2) Additional CPV code(s)
- 42955000 - Parts of filtering machinery
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Any, or all locations of NHS Scotland including independent dental contractors to NHS Scotland
two.2.4) Description of the procurement
The scope of this Lot is the provision of Filters for various Decontamination Equipment types including; Multi Chamber Washers, Single
Chamber Washers, Sterilizers, Trolley Washers, Ultrasonic Cleaners, Endoscopy Washer Disinfectors, Cabinet Drying/Storage Units,
Washer disinfectors and Reverse Osmosis Plant
two.2.5) Award criteria
Quality criterion - Name: Technical & Support / Weighting: 40
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is envisaged that 15 economic operators will be appointed to this lot.
two.2) Description
two.2.1) Title
Decontamination Test Materials
Lot No
4
two.2.2) Additional CPV code(s)
- 38500000 - Checking and testing apparatus
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Any, or all locations of NHS Scotland including independent dental contractors to NHS Scotland
two.2.4) Description of the procurement
Scope of this lot is for the provisions of decontamination test materials such as microbiological surrogates, test materials and devices and testing consumables.
two.2.5) Award criteria
Quality criterion - Name: Technical & Support / Weighting: 40
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is envisaged that up to 20 economic operators will be appointed to this lot
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the
Public Contracts (Scotland) Regulations 2015.
three.1.2) Economic and financial standing
List and brief description of selection criteria
All candidates will be required to provide a statement, covering 3 previous financial years including the overall turnover of the
candidate in respect of the activities which are similar type to the subject matter of the notice.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 65
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26396. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
A summary of the expected community benefits has been provided as follows:
It is a mandatory requirement that potential framework participants agree to support the concept, provision and ongoing development of
community benefits provision in relation to this framework. Potential framework participants are required to agree to this mandatory
requirement, provide a brief summary of the community benefits you already deliver in your business, where these are delivered and what
they have achieved in outcomes. Potential framework participants are required to summarise what community benefits you propose to
develop and deliver as part of this contract if successful. Community benefits potential framework participants are required to confirm that
if successful you agree to participate in and support a process of ongoing contract and supplier development in this area including the
tracking and reporting of community benefits delivered as part of this framework.
(SC Ref:761499)
six.4) Procedures for review
six.4.1) Review body
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
The authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made)
applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information,
a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a
minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which
the authority despatches the notice(s) and the date on which the authority proposes to conclude the relevant framework agreement. The
bringing of court proceedings against the authority during the standstill period will automatically continue the prohibition on entering into
the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to
an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the
setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the
Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition
of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be
awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are
entitled to write to the authority after receipt of the notification should they require further clarification.