Section one: Contracting authority
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Contact
Hayleigh Valentine
hayleigh.valentine@westlothian.gov.uk
Telephone
+44 1506283296
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
https://www.westlothian.gov.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Independent Living Services - Pumpherston
Reference number
CC10580
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
24/7 Care and support service provision for 16 Individuals with varying range of learning disabilities and in some cases, physical disabilities and may have complex personal care and support needs to 16 independent tenancies (each with their own Scottish Secure Tenancy) within a supported living environment at Cawburn Road, Bryson Court Nos 1 -17 cons.PUMPHERSTON EH53 0WF.
two.1.5) Estimated total value
Value excluding VAT: £29,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 85310000 - Social work services
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
two.2.4) Description of the procurement
To provide high quality, flexible care and support service that enables, empowers and encourages people with Autism Spectrum Disorder/Learning Disabilities and associated complexities that have been assessed using ‘ All About Me Assessment’ as requiring support, to live as independently as possible within their own tenancies in the Community.
The service will be available for 24 (twenty-four) hours per day, 7 (seven) days per week 52 weeks per year and Individuals will have a varying range of learning disabilities and in some cases, physical disabilities and may have complex personal care and support needs. The Council may have Welfare Guardianship for some individuals. It is generally expected that individuals will require 2:1 or 1:1 intensive input and support in order to ensure that they can be supported to live as independent as possible with appropriate care and support based on their assessed needs.
The service to be commissioned will be initially for 12 adults and 4 young people within individual 16 tenancies located within the same perimeter with an on site staff base.
West Lothian Council will be the landlord of the 16 properties which form the Independent Living Service
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Leadership & Management / Weighting: 15
Quality criterion - Name: Fair Work First / Weighting: 10
Quality criterion - Name: Outcomes / Weighting: 15
Quality criterion - Name: Adult Protection / Weighting: 10
Quality criterion - Name: Quality Assurance / Weighting: 15
Quality criterion - Name: Service User Feedback and Engagement / Weighting: 15
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £29,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Subject to the sole discretion of the Council, the contract may be extended for a period of up to 48 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Tenderers will be required to be Registered with The Care Inspectorate and have a minimum award of 3’s . Evidence will be required to be submitted.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.
It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.
In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.
Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.
With reference to ESPD Q4B.5.1a&b; It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Minimum level(s) of standards possibly required
Professional Risk Indemnity: 2M GBP
Employer's (Compulsory) Liability: 10M GBP
Public Liability: 5M GBP
Other Insurance:
Type: Medical Malpractice
Minimum Amount: 5M GBP
three.1.3) Technical and professional ability
List and brief description of selection criteria
Bidders will be required to provide 2 examples of previous similar experience to demonstrate capability.
Tenderers will be required to be registered with The Care Inspectorate and have a minimum award of 3’s . Evidence will be required to be submitted in the Technical Envelope of the tender on PCS-tender.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Bidders will be required to meet and comply with the requirements of the Service Specification.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-007238
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 May 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except
insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except:
(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.
(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;
(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.
The service to be commissioned is for the delivery of care and support for those with complex and challenging needs on a 1:1, 2:1 basis. Given the nature of the service it is critical that the Service use the scope of the evaluation to secure the correct provider based on the quality questions.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21882. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Evaluated Community Benefits will be incorporated within the Fair Work First questions and will include :
Number of Jobs Filled by Priority Groups and Number of Qualifications Achieved Through Training by Priority Groups.
Additionally, bidders will have the opportunity to submit any other Community Benefits. Whilst these other Community Benefits will not form part of the Evaluation process, please note that any other Community Benefits stipulated will also form part of the award should you be successful.
(SC Ref:704617)
six.4) Procedures for review
six.4.1) Review body
Livingston Sheriff Court and Justice of the Peace Court
Howden South Road
Livingston
EH54 6FF
Country
United Kingdom