Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
#1261, Spruce 2B, MOD Abbey Wood
Bristol
BS34 8JH
For the attention of
Eleanna Robinson-Dambalaki
Email(s)
Eleanna.Robinson-Dambalaki100@mod.gov.uk
Country
United Kingdom
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
Defence Equipment Sales Authority (DESA) Sales Management System and Customer Relationship Tool
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
NUTS code
- UK - United Kingdom
- UKK - South West (England)
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.1.5) Short description of the contract or purchase(s)
The Defence Equipment Sales Authority (DESA) is responsible for managing the sale and transfer of surplus military equipment from the UK Armed Forces within the UK and overseas. DESA require a sales management tool capable of providing end to end support for Capital Equipment Sales, Commodity sales via pre-existing commodity sale agreements and Post-Sales support Carried out by DESA.
The Authority has a requirement for the provision of a Software as a Service (SaaS) Sales Management System & Customer Relationship Tool to provide end to end visibility, auditable compliance and MI for all equipment disposals and sales.
The tool shall allow:
• Declaration of materiel by DESA customers.
• Issuing of instructions to and receiving notifications to contractors tasked with collecting and selling materiel on behalf of DESA.
• Providing end to end reporting capability on all sales management activity carried out by DESA and its contractors.
• An information only link to MoD Inventory System, MJDI.
• A link to address information contained in the Defence Locations Data Service.
• Government to Government and Government to industry sale of capital assets
• Sale of parts and other items by the Post-Sales Support team.
• Maximum value up to £999M.
Duration is for 3 years plus 2, 1 year options. These options are subject to additional funding.
Personnel security vetted to SC are required to provide support which includes maintenance and support services.
Tenderers must complete a Cyber Risk Assessment on https://supplier-cyber-protection.service.gov.uk/ using the code: RAR-K78JWBWQ.
In accordance with DSPCR 2011 Competitive Negotiated procedure, the below stages will follow:
Stage 1 – DPQQ Stage
Stage 2- Tenderers complete Initial ITN (Commercial / Technical / Price)
Stage 3 - Initial ITN Evaluation (Commercial / Technical)
Stage 4 – Negotiations
Stage 5 – Tenders complete Best and Final ITN (Commercial / Technical / Price)
Stage 6 – Demonstrations
Stage 7 – Complete Best and Final ITN Evaluation (Commercial / Technical / Price)
It should be noted that the Authority will only negotiate terms of the Contract provided and will not accept alternative sets of Terms and Conditions. However, the mandated route for MOD payments is through CP&F in line with DEFCON 522 11/17, therefore this is a non-negotiable term of Contract. Further detail regarding these stages will be included within the ITN.
A Pre-Qualification Questionnaire (DPQQ) is being issued alongside this Contract Notice to conduct down-selection based on capability to perform the contract and can be accessed at the following link: https://contracts.mod.uk/go/716365710178F45E97AA. The 6 highest scoring Suppliers will be invited to submit their Tender.
If you are interested in participating in this competition, expressions of interest must be made through the Defence Sourcing Portal (DSP). The direct link to this Opportunity on the DSP is: https://contracts.mod.uk/go/0131023201791874ECB9
two.1.6) Common procurement vocabulary (CPV)
- 72200000 - Software programming and consultancy services
Additional CPV code(s)
- 72263000 - Software implementation services
- 72265000 - Software configuration services
- 72268000 - Software supply services
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
The Defence Equipment Sales Authority (DESA) is responsible for managing the sale and transfer of surplus military equipment from the UK Armed Forces within the UK and overseas. DESA require a sales management tool capable of providing end to end support for Capital Equipment Sales, Commodity sales via pre-existing commodity sale agreements and Post-Sales support Carried out by DESA.
The Authority has a requirement for the provision of a Software as a Service (SaaS) Sales Management System & Customer Relationship Tool to provide end to end visibility, auditable compliance and MI for all equipment disposals and sales.
The tool shall allow:
• Declaration of materiel by DESA customers.
• Issuing of instructions to and receiving notifications to contractors tasked with collecting and selling materiel on behalf of DESA.
• Providing end to end reporting capability on all sales management activity carried out by DESA and its contractors.
• An information only link to MoD Inventory System, MJDI.
• A link to address information contained in the Defence Locations Data Service.
• Government to Government and Government to industry sale of capital assets
• Sale of parts and other items by the Post-Sales Support team.
• Maximum value up to £999M.
Duration is for 3 years plus 2, 1 year options. These options are subject to additional funding.
Personnel security vetted to SC are required to provide support which includes maintenance and support services.
Tenderers must complete a Cyber Risk Assessment on https://supplier-cyber-protection.service.gov.uk/ using the code: RAR-K78JWBWQ.
In accordance with DSPCR 2011 Competitive Negotiated procedure, the below stages will follow:
Stage 1 – DPQQ Stage
Stage 2- Tenderers complete Initial ITN (Commercial / Technical / Price)
Stage 3 - Initial ITN Evaluation (Commercial / Technical)
Stage 4 – Negotiations
Stage 5 – Tenders complete Best and Final ITN (Commercial / Technical / Price)
Stage 6 – Demonstrations
Stage 7 – Complete Best and Final ITN Evaluation (Commercial / Technical / Price)
It should be noted that the Authority will only negotiate terms of the Contract provided and will not accept alternative sets of Terms and Conditions. However, the mandated route for MOD payments is through CP&F in line with DEFCON 522 11/17, therefore this is a non-negotiable term of Contract. Further detail regarding these stages will be included within the ITN.
A Pre-Qualification Questionnaire (DPQQ) is being issued alongside this Contract Notice to conduct down-selection based on capability to perform the contract and can be accessed at the following link: https://contracts.mod.uk/go/716365710178F45E97AA. The 6 highest scoring Suppliers will be invited to submit their Tender.
If you are interested in participating in this competition, expressions of interest must be made through the Defence Sourcing Portal (DSP). The direct link to this Opportunity on the DSP is: https://contracts.mod.uk/go/0131023201791874ECB9
Estimated value excluding VAT:
Range: between £750,000 and £1,500,000
two.2.2) Information about options
Options: Yes
Description of these options: The Requirement duration is for 3 years plus 2, 1 year options. These options are subject to additional funding.
two.2.3) Information about renewals
This contract is subject to renewal: Yes
two.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
The mandated route for MOD payments is through CP&F, in line with DEFCON 522 11/17
three.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information
- All personnel responsible for providing a service to the Authority or with access to the Authority’s data will have a minimum of Baseline Personnel Security Standard (BPSS) security clearance at the time of contract award.
- All data hosting will be on facilities located within the United Kingdom.
- Tool will comply with JSP 604 Defence Manual for ICT.
- Tool will be compliant with HMG Security Policy Framework (SPF)
three.1.5) Information about security clearance
Candidates which do not yet hold security clearance may obtain such clearance until: 25 October 2021
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.3) Conditions specific to services contracts
three.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: No
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As per DPQQ attached.
four.1.3) Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: no
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
701019373
four.3.2) Previous publication(s) concerning the same contract
no
four.3.4) Time limit for receipt of tenders or requests to participate
1 June 2021 - 12:00pm
four.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
11 June 2021
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
six.4) Procedures for appeal
six.4.1) Body responsible for appeal procedures
Ministry of Defence
#1261, Spruce 2B, MOD Abbey Wood
Bristol
BS34 8JH
Email(s)
Eleanna.Robinson-Dambalaki100@mod.gov.uk
six.4.1) Body responsible for mediation procedures
Ministry of Defence
#1261, Spruce 2B, MOD Abbey Wood
Bristol
BS34 8JH
Email(s)
Eleanna.Robinson-Dambalaki100@mod.gov.uk
six.4.3) Service from which information about the lodging of appeals may be obtained
Ministry of Defence
#1261, Spruce 2B, MOD Abbey Wood
Bristol
BS34 8 JH