Section one: Contracting authority
one.1) Name and addresses
National Heritage Memorial Fund
ST KATHERINE'S WAY
LONDON
E1W 1UN
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.heritagefund.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.heritagefund.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.heritagefund.org.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
LOTTERY DISTRIBUTION - HERITAGE
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Heritage and place research
Reference number
NHLF 291
two.1.2) Main CPV code
- 73200000 - Research and development consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
We are looking to commission research that informs how The Fund delivers on its strategic objective to "demonstrate how heritage helps people and places to thrive", through our approach to our open grants programme and strategic funding (e.g. campaigns, bid solicitation, Areas of Focus).
Findings must be consistent with the Fund's strategic focus and capacity, and reflect the unique nature of the Fund's heritage remit as an Arm's Length Body (ALB) and distributor of Lottery Funds.
The aim of this research is to understand how the evidence on place based funding can inform The National Lottery Heritage Fund's approach to meeting its strategic objective to demonstrate how heritage helps people and places to thrive.
two.1.5) Estimated total value
Value excluding VAT: £25,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 73200000 - Research and development consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
We are looking to commission research that informs how The Fund delivers on its strategic objective to "demonstrate how heritage helps people and places to thrive", through our approach to our open grants programme and strategic funding (e.g. campaigns, bid solicitation, Areas of Focus).
Findings must be consistent with the Fund's strategic focus and capacity, and reflect the unique nature of the Fund's heritage remit as an Arm's Length Body (ALB) and distributor of Lottery Funds.
The aim of this research is to understand how the evidence on place based funding can inform The National Lottery Heritage Fund's approach to meeting its strategic objective to demonstrate how heritage helps people and places to thrive.
There are three strands to the research and the objectives for each strand are detailed below.
Strand 1: How effectively is the Fund delivering on our strategic place priorities?
• With the aim of informing strand 2 what does the grant funding data show us about place based funding in recent years? Subject to data availability and quality, this may include:
o Number of grants awarded/rejected on place based projects
o The activity of the awarded place based projects
o Geographical spread
o Number of grants awarded to areas of deprivation
o Partnership funding situation for grantees
• What do the evaluations of the Fund's recent place-based programmes show us about The Fund's place-based role and impact?
• What do the evaluations tell us about what have been the key benefits and challenges of the more holistic, geographic or partnership approach fostered through these programmes?
Strand 2: What does the evidence tell us about how The Fund should advance its place priorities through financial and non-financial approaches?
This should be informed by external evidence, the evidence established in Strand 1 and the Fund's strategic focus and capacity. Areas that should be explored include:
• Investment - what are the most effective approaches and mechanisms to invest in place at the appropriate scale?
• Partnerships - how can place-based partnership working be most effective? This could include consideration of alignment with local strategies, national funding and collaboration with other funders.
• Non-financial support - what activity beyond financial support would be beneficial at a national and local level to maximise the impact of our investment within places? This could include consideration of our national policy and advocacy work on place, or the provision of non-financial support to projects to enhance their impact on place.
• Data - using our current grant management system, and the benchmark established in Strand 1, what should we be measuring to inform The Fund's Key Performance Indicators on place?
When analysing the evidence for each of these areas the consultant should consider:
• The wider evidence and learning from past campaigns and programmes can be embedded within our current funding approach of an open grants programme.
• How the findings would support delivery of our strategic priorities and build on the current position set out in Strand 1.
• The wider evidence about what works within these areas and what this tells us about how we should prioritise and focus. Where relevant, this should include case study examples.
• The political and economic context of Covid-19, and any policy differences that need to be considered for the different nations.
• Alignment with the strategic priorities of other national partners and funders.
Strand 3: What options are open to the Fund to advance its place priorities through our investment in the short, medium and longer term?
These should be informed by engagement with the Fund and could be presented as part of a menu of short, medium and long-term options to act on based on the evidence highlighted in Strand 2. Options should be consistent with The Fund's strategic priorities, current funding approaches (including open grant funding) and capacity.
Short-term is defined as business planning for the next 12 months. Medium-term is defined as the remaining Strategic Funding Framework period to 2024. Long-term is defined as the next SFF period (2024 - 2029).
1.11 The research will be used to support the Fund's strategic planning and policy development. Key audiences for the research include:
• The Fund's staff
• Other funders, heritage stakeholders, policy makers and interested parties
1.12 All outputs should be prepared on the basis that they could be published externally.
2 Method
2.1 A method for the work is open for consultants to propose. However, we anticipate that it will include some or all of the following:
2.1.1 Conduct quantitative analysis of The Fund's grant data to understand and benchmark our place-based funding to date.
2.1.2 Review a sub sample of place based funded projects to understand in more detail the types of activity funded to deliver our place based strategy through reviewing qualitative application form data.
2.1.3 Use relevant external and internal research to conduct a review of place-based research to look at the effectiveness and considerations for successful place-based funding, which could be adapted for funding Heritage place based projects. This would include examining The Fund's own evaluations of recent and ongoing place-based initiatives (see Appendix B).
2.1.4 Consult with a small group of key national stakeholders (approx. 10) to understand their priorities, perceptions of the Fund's place based approach and opportunities to strengthen this. The Fund will suggest some of the interviewees and the list will be compiled collaboratively.
2.1.5 Engage with the Fund's staff to understand The Fund's context and current approach to place based investment.
2.1.6 Present on emerging findings to enable the co-creation of options to support The Fund to integrate place-based funding into the open grants programme and strategic funding in the short, medium, and longer term (Strand 3).
3 Outputs
3.1 The following outputs will be required:
3.1.1 Short interim findings report provided in July.
3.1.2 a draft final report in Word end of August
3.1.3 a final report in Word containing key evidence and the cocreated options for The Fund's to meet its strategic objective on place in September.
3.1.4 a slide deck summarising the findings.
3.1.5 a set of research data, to be stored in a readily accessible format such as Excel.
3.2 All reports must adhere to the Fund's accessibility and formatting guidance (appended). We also expect reports to follow the layout advised in our evaluation guidance.
3.3 We expect all our evaluations and research projects to generate evidence about the inclusivity of our funding and our performance in addressing inequality. Bidders must be committed to this principle and ensure evidence gathering addresses this requirement
3.4 The initial findings will be confidential to the Fund. The Fund may prepare or commission summary reports and other materials for subsequent wider distribution, based on the results.
3.5 All reports to include appendices as agreed between the Fund and the contractor. The contents and structure of the report to be agreed in advance of writing. All reports to be supplied in electronic format and hard copy if requested.
3.6 The successful bidder must comply with all of the requirements of the Data Protection Act 2018 and shall ensure appropriate research consents from interviews or any data collection.
3.7 The successful bidder will be expected to discuss and present findings at appropriate times, to internal and external audiences, including our Board, our Senior Management Team, Grantees, policy makers and other external stakeholders. The purpose of these presentations is to enable lessons to be learned and key policy and practice issues to be highlighted as the evaluation progresses.
3.8 We expect all projects we fund to adhere to the Social Research Association (SRA) ethical guidelines. If your proposal raises particular ethical issues, you must indicate what they are and what your strategy for addressing them is.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
4
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 May 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 September 2021
four.2.7) Conditions for opening of tenders
Date
26 May 2021
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
NHLF
LONDON
Country
United Kingdom