Section one: Contracting authority
one.1) Name and addresses
University of South Wales
Procurement Manager, University of South Wales, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
Contact
Tina Struebig
Telephone
+44 1443482386
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.sell2wales.gov.wales/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Internal Audit provision
Reference number
1789
two.1.2) Main CPV code
- 79212100 - Financial auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
Internal Audit provision to the University of South Wales.
The University of South Wales is a Higher Education Corporation under the 1988 Education Reform Act, which has had University status and degree awarding powers following the Higher & Further Education Act 1992. The University has over 20,000 students and nearly 2,000 staff. There are three academic faculties covering a wide range of subjects currently spread across three main teaching campuses in Pontypridd, Newport and Cardiff. The University has two wholly owned subsidiary colleges in the Royal Welsh College of Music & Drama and The College Merthyr Tydfil. In addition, the University has a research facility in Baglan and a Sports Park in Treforest. The University and both colleges are registered charities.
Further information about the University is available at: http://www.southwales.ac.uk
The University of South Wales is seeking to appoint internal auditors for up to a maximum of five years (three years in the first instance with the option of up to two one year extensions) with effect from 1 August 2023. The appointment would be subject to the continued satisfactory performance by the successful service provider.
The University requires the successful service provider to deliver an internal audit service including the development, implementation and review of an internal audit programme throughout the contract term. The internal audit programme will be developed in conjunction with the University’s management team and approved by the University’s Audit Committee. The successful service provider may also be required to carry out value for money studies and facilitate the yearly review of effectiveness of the Audit Committee, and provide training to members as required.
The number of audit days varies each year, but c. 125 is an indicative combined figure for the University and subsidiary colleges.
Submissions will be evaluated against key criteria as detailed in the ITT document.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79212200 - Internal audit services
two.2.3) Place of performance
NUTS codes
- UKL15 - Central Valleys
Main site or place of performance
Treforest, Pontypridd
two.2.4) Description of the procurement
The University of South Wales is a Higher Education Corporation under the 1988 Education Reform Act, which has had University status and degree awarding powers following the Higher & Further Education Act 1992. The University has over 20,000 students and nearly 2,000 staff. There are three academic faculties covering a wide range of subjects currently spread across three main teaching campuses in Pontypridd, Newport and Cardiff. The University has two wholly owned subsidiary colleges in the Royal Welsh College of Music & Drama and The College Merthyr Tydfil. In addition, the University has a research facility in Baglan and a Sports Park in Treforest. The University and both colleges are registered charities.
Further information about the University is available at: http://www.southwales.ac.uk
The University of South Wales is seeking to appoint internal auditors for up to a maximum of five years (three years in the first instance with the option of up to two one year extensions) with effect from 1 August 2023. The appointment would be subject to the continued satisfactory performance by the successful service provider.
The University requires the successful service provider to deliver an internal audit service including the development, implementation and review of an internal audit programme throughout the contract term. The internal audit programme will be developed in conjunction with the University’s management team and approved by the University’s Audit Committee. The successful service provider may also be required to carry out value for money studies and facilitate the yearly review of effectiveness of the Audit Committee, and provide training to members as required.
The number of audit days varies each year, but c. 125 is an indicative combined figure for the University and subsidiary colleges.
Submissions will be evaluated against key criteria, as detailed in the ITT.
Shortlisted companies will be asked to present to a University panel on 26th April 2023. Further information on the content of the presentation will be provided in due course.
two.2.5) Award criteria
Quality criterion - Name: Quality of the audit process / Weighting: 20
Quality criterion - Name: Demonstrable knowledge of the HE & FE sector & business and risk environment / Weighting: 20
Quality criterion - Name: Relationship Management / Weighting: 10
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Interview/Presentations / Weighting: 15
Quality criterion - Name: Terms & Conditions / Weighting: 5
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions ( +1 +1) subject to agreement and satisfactory review.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Publication of the ITT notice is 29th March 2023.
Queries in relation to the services required should be asked via the Q & A function to this notice. The closing date for queries is midday, Monday 10th April 2023
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
See SPD document
three.1.3) Technical and professional ability
List and brief description of selection criteria
See SPD Document
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
HEFCW Financial Management Code
132. Consequently each institution must have an internal audit function which complies with the Public Sector Internal Audit Standards or successor standards. Internal audit terms of reference must make clear that its scope encompasses all the institution’s activities, the whole of its risk management, control and governance, and any aspect of VFM delivery.
133. The internal audit function must be adequately resourced; that is, the internal audit function must be able to audit all key risk areas within a reasonable timeframe, with each individual audit being afforded sufficient time to allow adequate work to be undertaken. https://www.gov.uk/government/publications/public-sector-internal-audit-standards
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-004808
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 April 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=130349.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
See ITT for specifics
(WA Ref:130349)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom