Section one: Contracting authority
one.1) Name and addresses
Ministry of Justice
102 Petty France
London
SW1H 9AJ
hmctscommercial@justice.gov.uk
Telephone
+44 02033343555
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/ministry-of-justice
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of administrative clerks for tribunal services
two.1.2) Main CPV code
- 75231100 - Law-courts-related administrative services
two.1.3) Type of contract
Services
two.1.4) Short description
The Supplier will provide staff that attend specified venues and clerk Tribunal services. This ad-hoc support enables HMCTS panels to carry out their Judicial duties and is a vital element of the tribunal process. Supply is determined by the number and location of hearings listed by the tribunal which varies and is dependent on receipt of applications/referrals.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This contract is for the provision of tribunal clerking services. The Supplier will provide staff that attend specified venues and clerk Tribunals. This ad-hoc support enables HMCTS panels to carry out their Judicial duties and is a vital element of the tribunal process. Supply is determined by the number and location of hearings listed by the tribunal which varies and is dependent on receipt of applications/referrals. Mental Health Tribunals specifically are held in hospitals across England to minimise the disruption to vulnerable patients applying for their detention to be independently reviewed.
The contract is being awarded to Hays Recruitment Ltd under regulation 32(2)(c) of the Public Contract Regulations 2015. This award is being made due to the need to provide continuity of service, under “extreme urgency” whilst controlling the risk of service continuity and the cost of change.
The contract has been awarded for 12 months, with the options for an extension of up to a further 12 additional months, to enable a compliant procurement process to be undertaken. The anticipated life time value of the contract is £1,000,000, with a proportion of that sum being ring fenced for continuous improvement to the service.
two.2.5) Award criteria
Quality criterion - Name: Price / Weighting: 100
Price - Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- No tenders or no suitable tenders/requests to participate in response to restricted procedure
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
This contract is for the provision of tribunal clerking services. The Supplier will provide staff that attend specified venues and clerk Tribunals. This ad-hoc support enables HMCTS panels to carry out their Judicial duties and is a vital element of the tribunal process. Supply is determined by the number and location of hearings listed by the tribunal which varies and is dependent on receipt of applications/referrals. Mental Health Tribunals specifically are held in hospitals across England to minimise the disruption to vulnerable patients applying for their detention to be independently reviewed.
The contract is being awarded to Hays Recruitment Ltd under regulation 32(2)© of the Public Contract Regulations 2015. This award is being made due to the need to provide continuity of service, under “extreme urgency” whilst controlling the risk of service continuity and the cost of change.
The contract has been awarded for 12 months, with the options for an extension of up to a further 12 additional months, to enable a compliant procurement process to be undertaken. The anticipated life time value of the contract is £1,000,000, with a proportion of that sum being ring fenced for continuous improvement to the service.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Contract No
24465
Title
Provision of Tribunal Clerk Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 February 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hays Specialist Recruitment Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Ministry of Justice
5 Wellington place
London
LS1 4AP
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Ministry of Justice
5 Wellington place
Leeds
LS1 4AP
Country
United Kingdom