Section one: Contracting authority
one.1) Name and addresses
Nuclear Decommissioning Authority
Herdus House Westlakes Science and Technology Park Moor Row
Cumbria
CA24 3HU
Contact
Madeline Jones
Telephone
+44 1925802875
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
N/A
Internet address(es)
Main address
https://www.gov.uk/government/organisations/nuclear-decommissioning-authority
Buyer's address
https://www.gov.uk/government/organisations/nuclear-decommissioning-authority
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Nuclear
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Archiving and Records Management Commercial Partnership Agreement for the operation and management of the National Nuclear Archive. Nuclear Decommissioning Authority (NDA), on behalf of NDA Archives L
two.1.2) Main CPV code
- 92512000 - Archive services
two.1.3) Type of contract
Services
two.1.4) Short description
CALL FOR COMPETITION
Archiving and Records Management Commercial Partnership Agreement for the operation and management of the National Nuclear Archive. Nuclear Decommissioning Authority (NDA), on behalf of NDA Archives Limited (NDAAL), invite interested parties to participate in a market engagement conference call which will be held on the 18th April 2023. This requirement is a call for competition (SSQ) for the procurement of a replacement Commercial Partnership Agreement. The services of the Commercial Partnership Agreement may include but not be limited to: archiving and records management, project services, facilities management (FM) and building management, security and management of the overall programme of works.
two.1.5) Estimated total value
Value excluding VAT: £66,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92512100 - Archive destruction services
- 79710000 - Security services
- 92512000 - Archive services
- 79993000 - Building and facilities management services
- 79410000 - Business and management consultancy services
- 79995200 - Cataloguing services
- 79999100 - Scanning services
- 79994000 - Contract administration services
- 79342300 - Customer services
- 79993100 - Facilities management services
- 60100000 - Road transport services
- 72512000 - Document management services
- 92510000 - Library and archive services
- 79421000 - Project-management services other than for construction work
- 79131000 - Documentation services
- 90710000 - Environmental management
- 79520000 - Reprographic services
- 72253000 - Helpdesk and support services
- 92512000 - Archive services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
CALL FOR COMPETITION SSQ stage 1
Archiving and Records Management Commercial Partnership Agreement for the operation and management of the National Nuclear Archive. Nuclear Decommissioning Authority (NDA), on behalf of NDA Archives Limited (NDAAL), invite interested parties to participate in a market engagement conference call for the requirement of a replacement Commercial Partnership Agreement. The services of the Commercial Partnership Agreement may include but not be limited to: onsite archiving and records management, project services, facilities management (FM) and building management, security and management of the overall programme of works.
Throughout its history, the nuclear industry in the UK has created vast quantities of records. The NDAAL and all the nuclear sites that it owns and manages, continue to do so.
As nuclear decommissioning in the UK is funded by the taxpayer, the vast bulk of these records is owned by the public, which makes them public records and confers on NDA and the organisations in the NDA group an obligation to manage them in accordance with the Public Records Act. The Act includes strict rules for retention and care.
After many years of planning, in 2015 NDA created NDA Archives Ltd whose task it was to collect, inventorise and manage the records of the civil nuclear industry, using a new, purpose-built archive facility: “Nucleus, the Nuclear and Caithness Archives”, located in Wick, Caithness. Its purpose is not only compliance with the Public Records Act, but also to play a leading role in dealing with the technical and logistical challenges faced by NDA.
The Caithness Archive is collocated with the NDA archive in Nucleus.
A “rules and tools” workstream was set up to define the legal and statutory requirements, and to deliver the tools needed to enable compliance. An NDA Records Retention Database has been created, and IMP06 “Managing NDA Information – Requirements” was published. This workstream is part of a wider programme that deals also with digital preservation, intellectual property and copyright issues.
The work of NDAAL has been outsourced under a Commercial Partnership Agreement, with a term of 5 with options to extend for 2 subsequent years. The scope of the Agreement comprises:
- Operation of “Nucleus” (both the nuclear and the Caithness archives) with a permanent workforce to receive records from organisations in the NDA group, carry out records and archive management tasks, and provide access to NDA records to End Users and the public
- FM and building management
- Security (physical, personnel, information)
- A programme of gathering, sifting, cataloguing, storing and maintaining all inactive records in the NDA estate. Over a quarter of a million boxes of records have been identified for processing.
This procurement project will ensure the continued operation of Nucleus, with an enhanced role for the new Commercial Partner.
The duration of the new contract is likely to be 5 years with options to extend for 2 subsequent years.
Feedback and input are sought from the market to: develop greater understanding on the market and the factors affecting it, understand interest in this opportunity, and affirm the sourcing strategy
two.2.14) Additional information
The NDA shall host an engagement event on 18th April 2023
9.30am-12.30pm. Via Teams
The event will be via a Microsoft teams conference. Suppliers should nominate no more than two representatives to attend. The presentation from the pre-market day will be uploaded to the ITT alongside the Q & A from the engagement event.
two.3) Estimated date of publication of contract notice
29 March 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
To register an interest please sign into Atamis our
e-sourcing portal - https://onenda.force.com/s/Welcome by 17th April 2023 by 12 noon
Additional CPV codes:
79993000-1 Building and facilities management services
79410000-1 Business and management consultancy services
79995200-7 Cataloguing services
79994000-8 Contract administration services
79342300-6 Customer services
72512000-7 Document management services
79131000-1 Documentation services
90710000-7 Environmental management
79993100-2 Facilities management services
72253000-3 Helpdesk and support services
92510000-9 Library and archive services
79421000-1 Project-management services other than for construction work
79520000-5 Reprographic services
60100000-9 Road transport services
79999100-4 Scanning services
79710000-4 Security services
92512100-4 Archive destruction services