Scope
Reference
100107495
Description
Sheffield City Council in partnership with Sheffield Museums Trust is the owner / custodian of a diverse collection of Museum Exhibits, ranging from fine art to heavy machinery closely related to the City's industrial heritage. Ensuring the future of the collections for coming generations requires the financial protection of a first-class insurance solution fit for a collection of Museum Exhibits of the quality within the collection and which also supports the aims of the Museum Trusts in bringing visiting collections to the City.
Total value (estimated)
- £235,000 excluding VAT
- £282,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Services
CPV classifications
- 66510000 - Insurance services
Contract locations
- UKE32 - Sheffield
Participation
Legal and financial capacity conditions of participation
15.1.1 Legal Capacity to perform the contract: (i) Supplier must provide details of all Suppliers/ Sub-Contractors that they will use to deliver this contract. (ii) Where relying on a Sub-Contractor to deliver the Essential Elements of the contract, the Supplier, must confirm that they will enter into a legally binding contract with each Sub-Contractor. 15.1.2 Insurance Requirements: (i) Employers Liability - minimum of £10,000,000 (ten million pounds) (ii) Public Liability - minimum of £5,000,000 (5 million pounds) (iii) Professional Indemnity - minimum of £2,000,000 (2 million pounds) (The above insurance levels are not required for participation but will be needed if successful and must be evidenced pre-contract signature.)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 February 2026, 12:00pm
Tender submission deadline
27 February 2026, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 5 February 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Preliminary market engagement was not required for this tender as it is a direct replacement for the current insurance contract.
Contracting authority
Sheffield City Council
- Public Procurement Organisation Number: PPQT-9425-JWVM
Town Hall, Pinstone Street,
Sheffield
S1 2HH
United Kingdom
Contact name: Tim Dent
Telephone: +44 01142053646
Email: tim.dent@sheffield.gov.uk
Website: http://sheffield.gov.uk
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government