Section one: Contracting authority/entity
one.1) Name and addresses
Kent County Council (t/a KCS)
Head Office, 1 Abbey Wood Group, Kings Hill
West Malling
ME19 4YT
Contact
Mr Ian Day
Telephone
+44 1622236697
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.commercialservices.org.uk
Buyer's address
http://www.commercialservices.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Extension of Framework Agreement Y17035 - Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services.
Reference number
DN540624
two.1.2) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.1.3) Type of contract
Supplies
two.1.4) Short description
Framework Agreement (the Agreement) for the supply and delivery of Multifunctional Devices (MFD) and Managed Print Services (MPS)
The contracting authority is purchasing on behalf of other contracting authorities: yes
Buckinghamshire County Council
Walton street, Aylesbury
HP20 1AU Buckinghamshire
United Kingdom
Hampshire County Council
The Castle
SO23 8UJ Winchester
United Kingdom
Hertfordshire County Council
County Hall, Pegs Lane, Hertford
SG13 8DQ Hertfordshire
United Kingdom
Kent County council (Via KCS Professional Services)
1 Abbey Wood Road, Kings hill
ME19 4YT West Malling
United Kingdom
Suffolk County Counci/
Endeavour House, 8 Russell Road
IP1 2BX Ipswich
United Kingdom
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
two.2) Description
two.2.1) Title
Lease and Purchased Multifunctional Devices and Document Solutions (MFDs)
Lot No
1
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lease and Purchased Multifunctional Devices and Document Solutions (MFDs)
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lease and Purchased Remanufactured Multifunctional Devices and Document Solutions
Lot No
2
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lease and Purchased Remanufactured Multifunctional Devices and Document Solutions
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Digital Duplicators
Lot No
3
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of Digital Duplicators
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Print Room and Associated Equipment
Lot No
4
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of print room and associated equipment
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Managed Print Service (MPS)
Lot No
5
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of managed print services
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Given the current situation with COVID-19 and in line with Cabinet office guidance PPN 01/20 (Extending or modifying a contract during its term Regulation 72(1)), PPN 01/21 and PPN 08/20 we are extending extend the Agreement for a further period of one year to a final expiry date of 31st March 2022.
The lack of appropriate staff at both supplier and Authority due to either Furlough or COVID related illness would have meant that the Authority would most likely have not received valid bids that represented value to the authorities it represents
In addition the Authority has been the subject to a cyber attack that left it without access to systems or documentation.
The original award notice was posted in the Official Journal of the European Union ref:
2017/S 132-270938
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2017/S 132-270938
Section five. Award of contract/concession
Contract No
Y17035
Lot No
1
Title
Extension of Framework Agreement Y17035 - Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services.
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Sharp Business Systems UK PLC
East Ardsley
WF3 2EE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section five. Award of contract/concession
Contract No
Y17035
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Konica Minolta Business Solutions (UK) Ltd
Basildon
SS14 3AR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section five. Award of contract/concession
Contract No
Y17035
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ricoh UK Limited
Northampton
NN4 7YL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section five. Award of contract/concession
Contract No
Y17035
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Annodata Limited
Kings Langley
WD4 8SE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section five. Award of contract/concession
Contract No
Y17035
Lot No
2
Title
Lease and Purchased Remanufactured Multifunctional Devices and Document Solutions
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ricoh UK Limited
Northampton
NN47YL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section five. Award of contract/concession
Contract No
Y17035
Lot No
3
Title
Digital Duplicators
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ricoh UK Limited
Northampton
NN4 7YL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section five. Award of contract/concession
Contract No
Y17035
Lot No
4
Title
Print Room and Associated Equipment
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Konica Minolta Business Solutions (UK) Ltd
Basildon
SS14 3AR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section five. Award of contract/concession
Contract No
Y17035
Lot No
4
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Sharp Business Systems UK PLC
East Ardsley
WF3 2EE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section five. Award of contract/concession
Contract No
Y17035
Lot No
5
Title
Managed Print Service (MPS)
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Sharp Business Systems UK PLC
East Ardsley
WF3 2EE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section five. Award of contract/concession
Contract No
Y17035
Lot No
5
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ricoh UK Limited
Northampton
NN4 7YL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section five. Award of contract/concession
Contract No
Y17035
Lot No
5
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Annodata Limited
Kings Langley
WD4 8SE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section five. Award of contract/concession
Contract No
Y17035
Lot No
5
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Konica Minolta Business Solutions (UK) Ltd
Basildon
SS14 3AR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.1 / Highest offer: £10,000,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Commercial Services Kent Ltd
1 Abbey Wood Road, Kings Hill
West Malling
ME19 4YT
Country
United Kingdom